Pavement Preservation of Various Frederick County Roadways

The subject project work is located in Frederick County and includes Pavement Preservation of approximately 11.29 lane miles of various asphalt and tar and chip roads throughout Frederick County, along with necessary patching, shoulder backup, pavement markings and adjustment. 

Project Details

• Reference ID: 26-069-CP
• Department: Procurement
• Department Head: - (-)

Important Dates

• Questions Due: 2026-04-29T20:00:00.000Z
• Pre-Proposal Meeting: 2026-04-15T15:00:00.000Z — Microsoft Teams Meeting

Evaluation Criteria

• SUBMISSION OF RESPONSE —
  1. Please be advised that hand-delivered solicitation responses will not be accepted as P&C has moved to online bid submission via OpenGov Procurement.  Registration information is available at https://procurement.opengov.com/signup . PLEASE NOTE REGISTRATION TAKES A MINIMUM OF TWO BUSINESS DAYS.  Frederick County, Maryland is not responsible for inability to submit a response.
  2. Bids are submitted electronically through the OpenGov website only.
  3. NO LATE RESPONSE WILL BE ACCEPTED OR CONSIDERED.
• Insurance Requirements —

  Work shall not commence for Frederick County, Maryland until evidence of all required coverage is approved by the Office of Risk Management.

   

  COMMERCIAL GENERAL LIABILITY coverage with minimum limits of:

  $1,000,000 per Occurrence; $2,000,000 General Aggregate

  $2,000,000 Prod/CO Aggregate

  Frederick County, Maryland must be added as an Additional Insured.

  Additional insured status must include Completed Operations.

   

  AUTO LIABILITY coverage with minimum limits of:

  $1,000,000 Combined Single Limit

  or $1,000,000 each Person, $1,000,000 each Accident, $1,000,000 Property Damage

  Frederick County, Maryland must be added as an Additional Insured.

   

  WORKERS’ COMPENSATION coverage meeting all statutory requirements of the State of MD

  Employers Liability with minimum limits of:

  $1,000,000 per Accident, $1,000,000 per Employee; and $1,000,000 per Policy

  OR, if there are no employees, Workers’ Compensation Waivers must be completed.

   

  PLEASE NOTE THE FOLLOWING:

   

  1. A certificate of insurance showing these coverages must be provided to Frederick County Office of Risk Management. The Certificate Holder must be:

  Frederick County, Maryland

  Office of Risk Management

  12 East Church Street

  Frederick, Maryland 21701

  1. If County requires Additional Insured status, the blanket endorsements for such must be provided upon request.
  3. If any primary policy’s limits fall short of the stated requirements, a certificate shall be provided for all any excess policies that supplement or extend these limits.
  2. Required insurance is primary and non-contributory, which should be stated on the certificate of insurance.
  3. Required insurance must be maintained for the duration of the contract or business relationship.
  4. If applicable, the Contractor shall assure that all subcontractors and independent contractors performing services for the County carry identical insurance coverage as required of the contract, either individually or as an Additional Insured on the policies of the Contractor.  Exceptions may be made only with the approval of the County. 
  5. Contractor shall indemnify Frederick County, Maryland for any uninsured losses relating to contractual services involving subcontractors, including workers' compensation claims and the cost of defense.
  6. The Contractor shall not commence work for Frederick County, Maryland until evidence of all required coverage is approved by the Office of Risk Management.
  7. Should any of the above described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. 
  8. The Contractor will not hold Frederick County, Maryland liable for any injuries to the employees, servants, agents, subcontractors or assignees of the contract arising out of or during the course of services relating to this agreement.
  9. The providing of any insurance required herein does not relieve the Contractor of any of the responsibilities or obligations assumed by the Contractor in the contract awarded or for which the Contractor may be liable by law or otherwise. Approval of the insurance by the County shall not in any way relieve or decrease the liability of the Contractor.
  12. All of the above coverages must be written by a carrier with a minimum A.M. Best rating of A- or better AND a financial size classification of VI or higher. All insurance policies must also be underwritten by companies licensed to do business in the State of Maryland and all certificates must include an authorized signature.
• BID OPENING —
  1. Bid submissions are due on or before the due date and time indicated in the Pertinent Information section at the front of this document.  Late bids will not be accepted, opened, considered or awarded.  In the event that County administrative offices are closed or delayed the date that bid submissions are due, the bid will be opened online the next business day at the same time indicated in the Pertinent Information section at the front of the document. 
  2. All bids submitted will be opened publicly.  Prices will be read aloud.  Indications of “low bidder” do not necessarily reflect the responsiveness or responsibility of the bidder and may not accurately reflect which Contractor may ultimately be awarded.
  3. Bids will be opened via Conference Call: Dial: 866-818-0460; Participant Login: 7070570# 

      

• INSTRUCTIONS —
  1. Bid responses must be submitted electronically through the OpenGov Procurement Portal at https://procurement.opengov.com/portal/frederickcountymd/projects/245338.
  2. All submissions must be signed by an authorized officer or agent of the Contractor submitting the response must be entered into OpenGov no later than the time and date indicated.  Responses received after the time and date indicated will not be accepted or considered.
  3. The submission of a bid is an agreement to all the terms, conditions, and specifications provided herein and in the various documents, unless specifically noted otherwise in the bid.
  4. Each bid will be accompanied by the Affidavit regarding price fixing, gratuities, bribery, and discriminatory employment practices.  When the Contractor is a corporation, a duly authorized representative of said corporation must execute the Affidavit.  The Affidavit is provided in the solicitation package.
  5. If a discrepancy in or omission from the specifications is found, or if a Contractor is in doubt as to their meaning, or feels that the specifications are discriminatory, the Contractor must notify P&C in writing not later than five days prior to the scheduled bid opening.  Exceptions taken do not obligate the County to change the specifications.  P&C will notify all Contractors of any changes, additions, or deletions to the specifications by Addenda posted on the P&C website (http://frederickcountymd.gov/procurement).
  6. The County will assume no responsibility for oral instructions or suggestions.  All official correspondence in regard to the specifications will be issued by P&C.
• SUBMISSION OF BID DOCUMENTS —
  1. Contractors are required to include the following documents with their bids:
     1. Bid Security (Bid Bond)
     2. Bid Form (Contract)
     3. Schedule of Prices
     4. Affidavit
     5. Affidavit of Qualification to Bid
     6. Bidder Certification of Work Capacity
     7. Two Certifications of Compliance
  2. Failure to return required documents may be cause for rejection of bid.
• LITERATURE —

  Complete descriptive literature must be included with bid.  Failure to do so is sufficient cause for rejection of the bid. 

• BID DEPOSIT —

  This solicitation requires the submission of a bid deposit.  Acceptable forms of a bid deposit are a certified check, cashier’s check, or bid bond.  Neither personal nor business checks will be considered.  The bid deposit must be 5% of the total amount bid and must be in accordance with BID DEPOSIT.  Failure to submit a bid deposit is cause for rejection of bid.

Submission Requirements

• Bid Bond (required) —

  Upload Bid Bond 

• Bid Form (required) —

  Upload Bid Form 

• Schedule of Prices (required) —

  Upload Schedule of Prices Form

• AFFIDAVIT
• Affidavit Form (required) —

  Please download the below documents, complete, and upload.

• Affidavit of Qualification to Bid
• Affidavit of Qualification to Bid (required) —

  Please download the below documents, complete, and upload.

• Bidder Certification of Work Capacity
• Bidder Certification of Work Capacity (required) —

  Please download the below documents, complete, and upload.

• CERTIFICATIONS OF COMPLIANCE
• Two Certifications of Compliance (required) —

  Please download the below documents, complete, and upload.

• Insurance Requirements
• Acknowledgment of Insurance Requirements (required) —

  The undersigned agrees to provide all necessary insurance coverages, and the documentation of such, immediately upon notification of award, and further understands that failure to produce the necessary documentation may result in revocation of award and debarment.

• Will there be a Pre-Bid Conference? (required)
• Attendance for Pre-Bid Conference (required)
• Will there be a Site Visit for this project? (required)
• Attendance for Site Visit (required)
• Date of Site Visit (required)
• Time of Site Visit (required)
• Location of Site Visit (required)
• Is a Bid Deposit applicable to your project? (required)
• Bid Deposit Amount (required) —

  If bid deposits do not apply to your project, insert "Bid Deposit Amount is not applicable."

• Is a Performance Bond applicable to your project? (required)
• Performance Bond Amount (required) —

  If performance bonds do not apply to your project, insert "Performance Bond Amount is not applicable."

• Is this project Grant Funded? (required)
• Agreement Term (required)
• Can you provide the Estimated Contract Value Group for the resulting contract? (required)
• Estimated Contract Value Group (required) —

  Insert amounts, i.e.= $250,000.00 and $500,000.00

• Contract Start Date (required)
• Description of items/services (required)
• How the County is going to award this project (required) —
  • Select "to award" if there will only be one contractor awarded the contract.
  • Select "make one or more awards" if there will be more than one contractor awarded the contract.
• Minimum Years of Experience (required) —

  Enter number in words and number in (): Example Five (5).

• Which is applicable to your project? (required)
• Is this project for Services or Commodities? (required)
• Type of Item/Service being solicited (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.