Active SLED Opportunity · PENNSYLVANIA · CITY OF READING
AI Summary
City of Reading seeks bids for 2026 mill and overlay paving of multiple roadways including ADA curb ramp construction, pavement marking, and related repairs. Bidders must be PennDOT pre-qualified. Submission deadline is July 23, 2026.
The City of Reading (City) is seeking bid/proposals to supply mill and overlay to the City’s roadways as further detailed throughout this IFB inclusive of all tasks, deliverables and/or products required herein. If the City makes an award in connection with the bid/proposal, Attachment R “Contract” and all terms and conditions of this IFB as well as all documents incorporated therein shall form the entire agreement between the City and the successful Bidder.
The City repaves roads as part of its road maintenance program. The roads that are identified in this RFP were selected for 2026.
The City of Reading will receive sealed proposals via the city's eProcurement Portal until 2:00 pm, prevailing time on Thursday, July 23, 2026for the Paving (Roadwork) for the City of Reading for the City of Reading, Pennsylvania, as per the specifications.
Each proposal shall be accompanied by bid surety in the amount of ten percent (10%) of the proposal. A certified check or bid bond will be accepted.
The Project is subject to the Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58. Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must be produced in the United States, as further outlined by the Office of Management and Budget’s Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure, April 18, 2022.
The City of Reading reserves the right to accept or reject any and all bids, and to accept or reject any part of a bid, as may be in the public interest.
a. An electronic bid, inclusive of all requested information and supporting documents, shall be submitted via OpenGov at https://procurement.opengov.com/portal/reading for Waste Disposal Services. Bids shall be received until 2:00 P.M., prevailing time on Thursday, July 23, 2026.
b. Specifications and Bid Forms for the above work can be obtained on the OpenGov website https://procurement.opengov.com/portal/reading
c. Each bid shall be accompanied by bid surety, when applicable in the amount of ten percent (10%) of the bid. A certified check or bid bond will be accepted.
d. The City of Reading reserves the right to accept or reject any and all bid, and to accept or reject any part of a bid that may not be in the best interest of the public as determined by the City.
e. Bids received after the time specified will not be considered.
f. The City of Reading shall provide public notification of this bid request through advertisement in the Reading Eagle and other media outlets it finds appropriate.
g. The bidder shall submit the requested information in a complete and concise manner within the page limitations discussed.
h. Bids are to be prepared simply, providing a straightforward and concise description of the successful Contractor’s: person’s, or subcontractor’s capabilities to satisfy the requirements of this bid. Emphasis should be on completeness and clarity of content.
i. If erasures or other changes appear in the bid/proposal, each erasure or change must be initialed by the person signing the submittal.
j. Ownership of all data, material, and documentation originated and prepared for the City pursuant to the IFB shall belong exclusively to the City and be subject to public inspection in accordance with the Freedom of Information Act and Pennsylvania Right to Know Act. Trade secrets or proprietary information submitted shall not be subject to the public disclosure; however, the Contractor must invoke this protection in writing. The proprietary or trade secret material submitted must be identified. The classification of an entire proposal, line-item prices and/or total bid prices as proprietary or trade secret is not acceptable and will result in rejection and return of bid.
k. To be considered, the bid must be submitted in accordance with all requirements set forth in this IFB.
l The following attachments are included herein and shall be submitted with the bid proposal:
Within one (1) week of an official notice to proceed, and before the start of physical work, the contractor will submit a narrative schedule of the entire project. The contractor will update his work schedule every two weeks.
A. Joan Terrace (Parkside Drive to Old Wyomissing Road)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Replace pavement markings in kind. Design and construct ADA compliant concrete curb ramps in accordance with the specifications.
B. Summit Chase (Joan Terrace to Cul-de-Sac)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Replace pavement markings in kind.
C. Brookline Plaza (Lancaster Avenue to Liggett Avenue)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Design and construct ADA compliant concrete curb ramps in accordance with the specifications.
D. Nicolls Street (Oley Street to Spring Street)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Replace pavement markings in kind. Design and construct ADA compliant concrete curb ramps in accordance with the specifications.
E. Ritter Street (Greenwich Street to Windsor Street)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Replace pavement markings in kind.
F. Blair Avenue (Monroe Street to Schuylkill Avenue/SR 0183)
Mill and overlay the entire width of the roadway with wearing course and replace loop sensor. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Replace pavement markings in kind. Design and construct ADA compliant concrete curb ramps in accordance with the specifications.
G. Rose Street (Walnut Street to Buttonwood Street)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Replace pavement markings in kind. Design and construct ADA compliant concrete curb ramps in accordance with the specifications.
H. Thorn Street (Douglass Street to Oley Street)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Replace pavement markings in kind.
I. Reed Street (Buttonwood Street to Walnut Street)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Design and construct ADA compliant concrete curb ramps in accordance with the specifications.
J. Gerry Street (McClellan Street to Hancock Boulevard)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Design and construct ADA compliant concrete curb ramps in accordance with the specifications.
K. Pear Street (Elm Street to Buttonwood Street)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Replace pavement markings in kind.
L. Hudson Street (2nd Street to Thorn Street)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Replace pavement markings in kind
M. Orange Street (Muhlenberg Street to Cotton Street)
Mill and overlay the entire width of the roadway with wearing course. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative.
N. Clymer Street (Hill Road to Mineral Springs Road)
Mill and overlay the entire width of the roadway with wearing course and replace loop sensor. Complete pavement binder, subbase and/or base repair if and where directed by the City Representative. Replace pavement markings in kind. Design and construct ADA compliant concrete curb ramps in accordance with the specifications.
A. Utility Coordination: Three (3) working days prior to excavation, the Contractor must contact the PA One Call system, Inc. (1-800-242-1776) to obtain construction serial numbers for each of these project locations, which shall be provided to the City. All Contractors and other persons are cautioned to comply with the requirements of PA Act 287 of 1974 as amended by Act 121 of 2008. Each individual must verify location and depth of all underground utilities and facilities before starting work. The contractor shall coordinate with the appropriate utility company contact persons. All manholes and valve boxes within the project area shall be adjusted to grade by the contractor, if required. If utility conflicts are encountered during construction, the contractor shall immediately inform the engineer and make arrangements for the relocation of the necessary utilities at no cost to the City. Bidders shall determine the number of utility adjustments required and coordinate all work directly with the appropriate utility owner.
B. Property Owner Coordination: The Contractor shall provide a secure safety barrier to prevent unauthorized pedestrian and vehicle access into the construction zone at all times. The Contractor is liable for all damages (property, bodily, etc.) that occur within the construction zone for the duration of the project.
The contractor is responsible for securing any storage areas. If the project limits do not allow for the storage on the roadway, the contractor will need to coordinate with the adjacent property owners.
C. Other Coordination:
C1. The Contractor shall coordinate with the Reading Parking Authority to obtain all permits and pay all fees associated with the installation of “No-Parking” signs at each project location, as necessary, to complete the scope of work. The contractor shall also provide a 2-week advance notification to Berks Area Regional Transportation Authority and coordinate the construction schedule with the Authority.
C2. All work must be performed Monday through Friday between the hours of 7AM and 10PM.
C3. The successful bidder shall be responsible for supplying all material and equipment for the completion of the work described.
C4. All materials workmanship and construction methods must meet the requirements of the Commonwealth of Pennsylvania Department of Transportation (PennDOT) Publication 408 Specifications, latest edition.
C5. The bidder shall visit the project locations and base the bid on existing conditions to fully familiarize themselves with the Scope of the Work. Bidders shall assume full responsibility for all charges and costs resulting from their failure to verify conditions affecting the work
C6. The successful bidder shall replace all disturbed or damaged signalized intersection loop detectors in-kind, as necessary.
D. Traffic Considerations:
D1. Traffic control including but not limited to: barricades, signs, flagmen, etc., shall be supplied and maintained by the successful bidder in accordance with the PennDOT Publication 213, Temporary Traffic Control Guidelines, latest edition.
D2. The roadway must be delineated with temporary pavement markings at all times following the disturbance of existing pavement markings and preceding the installation of permanent pavement markings. The successful bidder shall install signage and temporary pavement markings immediately following both the milling of existing pavement surfaces and the installation of new pavement. Permanent pavement markings shall not be installed on the roadway until a minimum of one (1) month after the placement of the final pavement course.
E. Bidders Qualifications: Bidders and their subcontractors on this project must be PennDOT pre-qualified with similar prior work experience to qualify for consideration on this project.
F. Bid Proposal: Bidders are required to quote both the unit price and total price for each item and the total price for the Base Bid. Bidder shall include PennDOT Prequalification Certificate Nos., expiration dates, and ability factors, as necessary.
Each bid shall be accompanied by a COI providing the coverages and limits outlined herein.
The successful Bidder shall assume and be liable for all blame and loss of whatsoever nature by reason of neglect or violation of any Federal, State, County or Local laws, regulations, or ordinances; the Bidder shall indemnify and hold harmless the City of Reading from all suits or actions at law of any kind whatsoever in connection with this work and shall if required by the City, produce evidence of settlement of any such action before final payment shall be made by the City. The selected Bidder shall protect the City, its agents, and employees, from any litigation involved in this contracted work. The Contractor’s Liability Insurance Certificate shall include the hold harmless clause and shall be filed with the City of Reading. All subcontractors must also furnish copies of their liability insurance certificates to the City. No subcontractor will be allowed to perform any work under this contract by the City unless such certificates are submitted to and approved by the City beforehand.
The Awarded Bidder(s) is required to submit a current COI each year during the term of the contract.
Not Applicable
The City of Reading will receive sealed electronic bid, inclusive of all requested information and supporting documents, and shall be submitted no later than 2:00 p.m., prevailing time, on Thursday, July 23, 2026. All of the requested documents and information must be uploaded to the OpenGov website at http://procurement.opengov.com/portal/reading. Bids received after the specified time will not be considered.
Bids will be opened publicly at 2:00 P.M., local prevailing time, the same day, Thursday, July 23, 2026 (“Bid Opening”), Bidders may attend the bid opening, which is held in the Purchasing department on the 2nd floor room 2-45. A summary of bid/proposals received (company name and bid/proposal price for IFB’s and company name for RFQ’s and RFP’s) will be read during the bid/proposal opening. The URL for the opening can be found on the following site under the listing for this specific RFP: http://procurement.opengov.com/portal/reading.
A. The Contractor shall at their own expense, sustain in their places and protect from direct or indirect injury, all utilities, pipes, conduits, poles, tracks, walls, buildings, and other structures or property in the vicinity of their work, whether above or below ground.
B. Contractor shall obtain and pay for any and all permits required by Federal, State or local governments, authorities or utilities. Copies of all permits must be supplied to the City of Reading before the start of any work.
C. The successful contractor shall be responsible for the removal and proper disposal of, at his expense, all refuse associated with the work.
a. Bid security, in the amount of ten percent (10%) of the bid price shall accompany each proposal. This bid security may be a Certified or Cashier's Check, or a bid bond furnished by a surety company, satisfactory to the City of Reading. The successful bidder, upon award of contract, shall furnish at the time of execution of the same, a Maintenance Bond, Payment Bond, and Performance Bond by a surety company acceptable to the City of Reading, in an amount equal to ONE HUNDRED PERCENT (100%) of the contract to guarantee satisfactory performance. All bonds are subject to approval by the City Solicitor. In case the contract is awarded to a bidder who fails to enter the contract or to deliver all required bonds and affidavits, the cash or check deposited shall become absolute property of the City; or if a bond has been deposited, it shall become payable immediately. Cash, checks or bonds deposited will be returned to unsuccessful bidders as soon as the contract is awarded, or all bids rejected.
b. Any surety bond submitted must be covered with surety of a company authorized to do business in the Commonwealth of Pennsylvania.
c. Surety bonds must be furnished using the form provided herein or a replication of this form by the surety company.
d. Bid security shall be made payable to the “City of Reading”.
e. Use of a Bond form other than the ones provided herein, such bids may be rejected immediately after opening as non-conforming and/or the contract to not be fully executed.
The City of Reading is tax exempt. Tax exemption certificates will be issued to the successful Contractor upon request. The successful Contractor will be responsible for remitting all Federal, State and Local taxes or contributions imposed or required under Unemployment Insurance, Social Security and income tax laws under the Workers’ Compensation Law with respect to this contract.
A bid/proposal that has been submitted to the City via the City's eProcurement Portal may be amended by withdrawing the bid/proposal via the City's eProcurement Portal. The bid/proposal may be withdrawn or amended and re-submitted up to twenty-four (24) hours prior to the time and date of opening.
No bids/proposals may be withdrawn for a period of one hundred twenty (120) days following the formal opening and receipt of proposals by the City of Reading.
A. The Contractor shall complete the proposed work in a manner which ensures the prevention of soil erosion and sedimentation. If, for any reason, specific soil erosion and sedimentation control devices are required during the course of this project, the Contractor shall provide the necessary facilities or measures to achieve a complete non-eroded stabilized condition.
B. If control devices are necessary, the Contractor shall also be responsible for the maintenance of these facilities. Maintenance should include inspections of all erosion and sedimentation control facilities after each storm event and on a weekly basis. Any damage to the facilities must be repaired immediately. Any lost soil material shall be recovered, if possible. Washed out lawn or slope areas must have topsoil replaced and then must be reseeded and mulched.
B1. This item shall not be considered a separate pay item and provisions for this cost should be included in the unit prices of the appropriate Bid Items.
B2. The Contractor shall also be responsible for developing and submitting to the County Conservation District a separate Erosion and Sedimentation Control Plan for each spoil, borrow, or other off-site work area which might be required.
The City of Reading imposes a Business Privilege License, at $55.00 per calendar year. In addition, a Business Privilege Tax is imposed at the rate of 2-1/4 mills upon the gross receipts attributable to business conducted within the City of Reading.
For each of the following, the Construction Specification shall be the referenced Section identified in PennDOT Publication 408-Specifications, latest addition.
ITEM 0316-0537 SUPERPAVE ASPHALT MIXTURE DESIGN, FLEXIBLE BASE REPLACEMENT, PG 64S-22, 3 TO < 10 MILLION ESALS, 25.0 MM MIX
In accordance with Section 316
ITEM 0350-0121 SUBBASE (No.2A)
In accordance with Section 350
ITEM 0413-0298 SUPERPAVE ASPHALT MIXTURE DESIGN, WEARING COURSE, PG 64S-22, 3 TO < 10 MILLION ESALs, 9.5 MM MIX, 1 ½" DEPTH, SRL-H
In accordance with Section 313
ITEM 0413-6058 SUPERPAVE ASPHALT MIXTURE DESIGN, BINDER COURSE, PG 64S-22, 3 TO < 10 MILLION ESALs, 19.0 MM MIX, 3 ½” DEPTH
In accordance with Section 413
ITEM 0460-0001 ASPHALT TACK COAT
In accordance with Section 460
ITEM 0491-0012 MILLING OF ASPHALT PAVEMENT SURFACE, 1 ½” DEPTH, MILLED MATERIAL RETAINED BY CONTRACTOR
In accordance with Section 491
ITEM 0491-0019 MILLING OF ASPHALT PAVEMENT SURFACE, VARIABLE DEPTH, MILLED MATERIAL RETAINED BY CONTRACTOR
In accordance with Section 491
ITEM 0695-0004 DETECTABLE WARNING SURFACE, POLYMER COMPOSITE
In accordance with Section 695
ITEM 0804-0036 SEEDING AND SOIL SUPPLEMENTS – FORMULA B RESIDENTIAL MIX
In accordance with Section 804
ITEM 0956-0101 LOOP SENSOR
In accordance with Section 956
ITEM 0960-0001 4” WHITE HOT THERMOPLASTIC PAVEMENT MARKINGS
In accordance with Section 960
ITEM 0960-0002 4” YELLOW HOT THERMOPLASTIC PAVEMENT MARKINGS
In accordance with Section 960
ITEM 0960-0005 6” WHITE HOT THERMOPLASTIC PAVEMENT MARKINGS
In accordance with Section 960
ITEM 0960-0021 24” WHITE HOT THERMOPLASTIC PAVEMENT MARKINGS
In accordance with Section 960
A. INFRARED PAVING RESTORATION AT ADA RAMP IMPROVEMENTS
A1. DESCRIPTION - This work is the use of infrared technology to eliminate visible seams at pavement restoration associated with the installation of ADA curb ramps. It is the City’s preference to have all ADA ramp construction completed before the adjacent roadway is paved, however, infrared repairs are to be used in areas where full-width paving at the adjacent roadway is not included in the contract or has been completed as part of the contract prior to the construction of the ADA ramp.
A2. CONSTRUCTION – Use truck mounted or walk-behind infrared equipment to heat asphalt joint and then rake and compact to create a thermally bonded seam. Do not use sealer.
A3. MEASUREMENT AND PAYMENT - This work is incidental to the construction of concrete curb ramps.
B. CONSTRUCT ADA CONCRETE CURB RAMP
B1. . DESCRIPTION – This work is the construction of concrete curb ramps, cement concrete sidewalks, cement concrete curb, all associated pedestrian features work, and the restoration of the adjacent area as indicated on the approved curb ramp design drawings and applicable standards.
B2. MATERIAL – As per Publication 408 and as indicated and specified in the details on the design drawings.
B3. CONSTRUCTION –
Construction will be paid for each quadrant constructed. A quadrant is defined as: all of the curb ramps and ADA features associated with a particular corner, median crossing, island, commercial driveway, or mid-block crossing. Each corner, median crossing, island, commercial driveway (both sides), and mid-block crossing (both sides) will be considered a separate quadrant.
Provide Detectable Warning Surfaces (DWS) at the junction between the pedestrian access route and commercial driveways provided with traffic control devices or driveways that are otherwise permitted to operate like public streets.
Construct in accordance with applicable sections of Publication 408, the special provisions of the contract, and any additional requirements specified herein.
Erect and maintain traffic control signs according to Publication 213 latest edition and the Manual on Uniform Traffic Control Devices latest edition, and as applicable to control vehicular, pedestrian and bike traffic in the work zone.
Construct curb and sidewalks in accordance with Section 630 and Section 676 as indicated and as follows:
Revise Section 630.3(g) as follows:
Backfill the area in front of the curb as indicated on the detail in the roadway plan.
Revise Section 676.3 Construction by adding the following:
Do not construct curb ramps until the plans for the quadrant are approved by the Engineer. All work must be performed within the legal right-of-way unless written permission is obtained from the property owner. If an authorization to enter (waiver of claim) is required, contact the City to have it completed and signed by the property owner prior to starting construction.
Minor utility adjustments such as, but not limited to, minor vertical adjustments of manholes, junction boxes, valve boxes, etc. may be required. Coordinate with all necessary utility companies for adjustments of their facilities for construction of the curb ramp.
Inlets that must remain within the pedestrian accessible path shall have the existing grate replaced with an ADA compliant grate where necessary.
All minimum and maximum dimensions contained on the Standard Drawings RC-67M and RC-64M are absolute. Construction tolerances do not apply when a dimension is shown as minimum or maximum. Check all slopes with a four-foot smart level for compliance.
All curb ramps will include sidewalk DWS. Refer to Section 695 entitled "Detectable Warning Surfaces" for description, material, and construction, unless excluded by PennDOT Pub. 13M, DM-2, Section 6.5.A.8.
Remove all existing concrete and curb to neat lines.
Notify the City and appropriate Engineering District a minimum of three calendar days prior to any work at signalized intersections that may affect loop detectors. Replace any damaged or removed loop detectors and fully restore their operation for each signalized intersection within seven calendar days. Adjust video detection systems as required. All signalized intersections will be in compliance with the appropriate traffic signal permit. Modifications to the existing traffic signal permit will require City and appropriate Engineering District approval.
Eradicate and install pavement markings as required by the curb ramp design drawings.
At signalized intersections, provide access to existing pedestrian push buttons to the maximum extent feasible or install 4’ pedestal push button poles so as not to create pedestrian obstructions.
Grade areas behind the sidewalk that are within vegetation to match the grade of the new sidewalk and existing topography so the area will drain away from the pedestrian facility. Place topsoil as necessary and seed the area with Seeding and Soil Supplements – Formula B Residential Mix, incidental to ITEM 0804-0036.
Place protective fence around work site to protect pedestrian traffic while ramp is under construction and curing.
If a new curb ramp is being placed at a location other than the existing curb ramp, remove the existing depressed curb and replace with necessary curb to tie into the new curb cut ramp. Remove the existing curb ramp and replace with the appropriate sidewalk or topsoil at a grade to meet the new curb ramp facility.
Provide a safe alternate and accessible pedestrian route around construction activities required for alterations that affect existing pedestrian circulation paths. The alternate route must comply with all applicable design guidelines to the maximum extent feasible so that the usability of the accessible route is maintained. The alternate route will be kept in place throughout the duration of the construction activity.
Following construction of each curb ramp, the City’s inspector-in-charge will utilize PennDOT Form CS-4401 to evaluate and ensure that all constructed curb ramps comply with the referenced design and construction standards. Curb ramps that are found to be non-compliant as a result of completing the inspection form will be reconstructed at the sole cost of the contractor unless the curb ramp detail in question had been authorized to be constructed through the use of an approved technically infeasible form.
C. MEASUREMENT AND PAYMENT
C1. Work will be paid under the following items as applicable and if and where required by design:
C2. Payment will not be made for the above items until the Engineer approves the completed construction of each ramp quadrant, built to the specifications as provided by the final approved CS-4401 form.
D. MAINTENANCE AND PROTECTION OF TRAFFIC DURING CONSTRUCTION
D1. (ITEMS 0901-0001 to 0901-0014)
In accordance with Section 901 and as follows:
Notify The City of Reading, the Inspector-in-Charge, property owners, and PENNDOT Press Office (610-871-4555) a minimum of two weeks prior to the beginning of construction. Notify local emergency units (police, fire, medical, etc.), businesses, school districts and the general public at least one week prior to the start of work.
Install and maintain all signing and devices in accordance with the provisions of 67 PA Code, Chapter 212, Publication 213, latest edition. If work can be safely completed without the use of a traffic detour or if an approved Traffic Control Plan is not included, the Contractor shall be responsible for providing work zone traffic control in accordance with the appropriate PATA figure from Pub. 213, as approved by the Engineer.
Maintain access to all driveways (commercial and residential) at all times. Locate all signs so that sight distance is not obstructed at driveways and side streets. Coordinate delivery of project materials so as to minimize the inconvenience of local businesses and residents.
Maintain access to all sidewalks during curb ramp construction or provide a safe alternate and accessible pedestrian route around construction activities required for alterations that affect existing pedestrian circulation paths. The alternate route must comply with all applicable design guidelines to the maximum extent feasible so that the usability of the accessible route is maintained. The alternate route will be kept in place throughout the duration of the construction activity.
Install temporary pavement markings to delineate the roadway (including crosswalks and stop bars at intersections) at all times following the disturbance of existing pavement markings and preceding the installation of permanent pavement markings. The successful bidder shall install temporary pavement markings immediately following both the milling of existing pavement surfaces and the installation of new pavement. Permanent pavement markings shall not be installed on the roadway until a minimum of one (1) month after the placement of the final pavement course.
Leave accessible all fire hydrants, gas valves, water valves, and mailboxes at all times.
Use Type III or Type IV orange retroreflective sheeting material on all long-term traffic control signs and devices. Provide new or like new traffic control signs and devices. Do not use reflective sheeting that is scratched, scarred, dirty, or shows evidence of loss of reflectivity.
Install Type B lights on all traffic control signing during nighttime operations. Face any lighting used for construction purposes during nighttime hours such that the lights do no face motorists approaching the work zone.
As defined in 67 PA Code § 173.3 (3) (ii), the use of flashing or strobe lights in headlights, parking lights, and taillights is prohibited. All Construction vehicles operated within the project limits are prohibited from using such lights.
For mounting of signs, provide Type III Barricades or any other approved mounting required to accommodate all situations. No signs are to be installed on any utility pole.
Ensure that ANSI 107-2004 Class 2 apparel (fluorescent yellow-green) is worn by all employees engaged in work operations. Flaggers shall be required to wear ANSI 107-2004 Class 2 vests (fluorescent yellow-green) when performing flagger operations. ANSI Class 3 apparel shall be used for additional flagger visibility at night.
Designate an individual (or individuals) as Traffic Control Supervisor(s) (“TCS”) responsible for all items related to the Maintenance and Protection of Traffic during Construction (“MPT”). Furnish the name(s) of all TCS, their addresses, and telephone numbers where they can be contacted at all times. TCS contact information shall be provided to State and Local Police and any other interested emergency management agencies prior to the start of work. The TCS shall be available to respond within twenty (20) minutes or arrange for substitute personnel to respond within twenty (20) minutes to any complaints or deficiencies relating to the MPT. The TCS shall be responsible for coordinating with local emergency personnel, setting flares and assisting in emergency traffic control procedures in cases of traffic accidents in the vicinity of the project that affect traffic within or beyond the limits of work.
Maintain constant surveillance of the traffic control operations and replace or correct any missing, damaged, ineffective or misaligned equipment to the satisfaction of the Inspector-in-Charge at no expense to the City. The project will be constructed while traffic is maintained around the work zone.
Any existing signs that conflict with the detour are to be covered. Have all traffic control devices inspected by the Inspector-in-Charge prior to the start of work and Detour implementation (if applicable). Inspect all temporary traffic control signs on a daily basis.
Do not stop, stand or park construction equipment or stockpile material during non-working hours on any traffic lane or shoulder. Do not allow employees to park their personal vehicle on any traveled roadway, shoulder, median or seeded area along highway. Park equipment at least thirty (30) feet from the edge of the traveled roadway or in areas protected by guide rail or concrete barrier acceptable to the Engineer to adequately protect the traveling public.
Allow no construction equipment to operate on any traffic lane or shoulder outside a suitable protected work area, except in the designated direction of travel for the respective lane or shoulder. Do not interfere with the open traffic lane(s) at any time. This includes, but is not limited to, equipment counterweights swinging into the lane(s), etc.
Place asphalt base and binder courses in accordance with their respective specifications immediately following milling operations. To eliminate edge drop-offs adjacent to travel lanes, the depth of the new asphalt material shall be equal to the depth of the mill and flush with the existing roadway surface.
Place “Uneven Lanes” sign (W8-11), where travel lane or adjacent travel lane is not at the same elevation (for details, see PennDOT Pub. 236 – Handbook of Approved Signs)
Do not allow traffic to drive on or adjacent to any milled areas that contain an edge drop-off height greater than two (2) inches. If this condition cannot be met the contractor shall follow the guidelines set forth in PennDOT Publication 213, Temporary Traffic Control Guidelines, page 8 of 113, Lateral Placement of Barrier in a Dropoff Condition. An edge drop-off height of equal to or less than two (2) inches must be filled with a bituminous material that matches that of the course it is to be placed upon unless otherwise directed by the Engineer in writing. All work and materials used to address edge drop-off conditions shall be incidental to this item.
Temporary concrete barriers installed to protect the traveling public from an edge drop-off shall be incidental to this item, but should not be used unless absolutely necessary and only with written authorization from the Engineer.
This item includes costs associated with coordination and fees necessary to purchase Daily Parking Permits (“No-Parking” signs) from the Reading Parking Authority (RPA). “No-Parking” signs are necessary at all work locations where parking is legally permitted. All “No-Parking” postings must be coordinated through the RPA at a cost of $4 per parking space per day. Additional information can be found at https://readingparking.com/no-parking-signs/
F. ITEM 9000-2026 UNFORESEEN ROADWAY CONSTRUCTION
DESCRIPTION - This work may include but is not limited to: unanticipated work within the ADA curb ramp; ADA curb ramp design and improvements and associated signal design and improvements, island construction and removal; curbing; base repair, drainage adjustments and adjustment of unknown or buried manholes; pavement markings; and construction of curb.
MATERIALS - As specified in Sections 605, 606, 630, 704 and other appropriate sections as needed.
CONSTRUCTION - Prior to the asphalt overlay and as directed during construction, perform this work at the locations determined by the Engineer. Prior to starting this work, the Contractor must obtain written authorization from the City.
MEASUREMENT AND PAYMENT – Dollar.
The proposal will include an item and a predetermined amount of money for Unforeseen Roadway Construction. The contract item will have a unit of measure of Dollar, a unit price of $1.00, and a quantity equal to the predetermined amount. The Contractor will only be paid for work that has been authorized in writing by the City.
Due to the contingent or unpredictable nature of the work being performed, the provisions of Section 110.02(d) are not applicable to this item.
Measured and paid for, under the Unforeseen Roadway Construction item as follows:
(a) Contract Items. The City will pay for performance of work, identified as having similar items listed in the contract, at the contract unit price.
(b) Non-Contract Items. The City will pay for items of work not identified in the contract as follows:
Negotiated Price. At price agreed upon with the City before performing the work.
G. ITEM 9630-0010 PLAIN CEMENT CONCRETE CURB, INCLUDING REMOVAL OF EXISTING CURB AND PAVEMENT RESTORATION
DESCRIPTION - This work is construction of plain cement concrete curb, ADA compliant depressed curb, and the restoration of the existing pavements.
MATERIAL -
CONSTRUCTION - Construct curb in accordance with Section 630 revised as follows:
Revise Section 630.3(c) Placing, Finishing, and Curing Concrete by adding the following:
Construct plain cement concrete curb as shown on the Standard Drawings (RC - 64M & RC - 67M) and with the latest ADA Standards for Accessible Design - ADAAG (28 CFR Part 36. R) requirements for curb cut ramps.
Remove existing curb, pavement and sidewalk to neat lines. Any additional excavation or saw cutting into the existing concrete curb, where required, is incidental.
Construct pavement restoration in accordance with Sections 313.3, 413.3 and 501.3.
Seal new curb in accordance with Section 413.3 (h).
Apply Thermoplastic Pavement Markings in accordance with Section 960.3 as necessary.
MEASUREMENT AND PAYMENT - Linear Foot.
Measured as linear foot of plain cement concrete curb.
Payment includes all excavation, removal and disposal of waste, excess or unsuitable materials, saw cutting, pavement restoration items, sealing and pavement marking restoration items.
H. ITEM 9676-0001 CEMENT CONCRETE SIDEWALK, INCLUDING EXCAVATION AND ROADSIDE DEVELOPMENT
DESCRIPTION - This work is construction of ADA compliant cement concrete sidewalks and the restoration of the adjacent area.
MATERIAL -
CONSTRUCTION - Construct Sidewalk in accordance with Section 676 revised as follows:
Revise Section 676.3(d) Concrete by adding the following:
Construct plain cement concrete sidewalk as shown on the Standard Drawings RC - 67M and with the latest ADA Standards for Accessible Design - ADAAG (28 CFR Part 36.) requirements for curb cut ramps.
All minimum and maximum dimensions contained on the Standard Drawings RC - 67M and ADAAG are absolute. Section 105.03(a) does not apply to the construction of the curb ramps. An acceptance certificate will not be issued if any newly constructed curb ramp does not fully comply with the Standard Drawings RC - 67M and ADAAG requirements.
MEASUREMENT AND PAYMENT - Square Yard of Cement Concrete Sidewalk
Payment includes all excavation, removal and disposal of waste, excess or unsuitable materials, saw cutting, and roadside restoration items.
I. ITEM 9990-0001 DESIGN ADA CONCRETE CURB RAMP
DESCRIPTION - This work is the design and preparation of drawings for the construction of ADA accessible curb ramps as required to provide pedestrian access.
DESIGN -
I1. General.
Prepare and submit design drawings for each quadrant detailing the proposed curb ramp(s) for the quadrant in accordance with the specifications. At intersections with State roads, design drawings must also be submitted to PennDOT for approval.
Design will be paid for each quadrant designed. A quadrant is defined as: curb ramps and ADA features associated with a particular corner, median crossing, island, commercial driveway, or mid-block crossing. Each corner, median crossing, island, commercial driveway (both sides), and mid-block crossing (both sides) are one (1) quadrant.
Provide Detectable Warning Surfaces (DWS) at the junction between the pedestrian access route and commercial driveways provided with traffic control devices or driveways that are allowed to operate like public streets.
Provide design and drawings in English units.
Submissions that take advantage of any errors or omissions in the discrepancies with the contract Special Provisions will not be accepted. If any error, omission, or discrepancy is discovered, immediately notify the Engineer. Failure to notify the Engineer constitutes a waiver of claims for misunderstandings, ambiguities, or other situations resulting from error, omission, or discrepancy.
Provide a design activity schedule.
I2. Designer Qualifications.
Design drawings must be sealed by a Professional Engineer licensed in Pennsylvania.
Designer/Engineer required resumes must demonstrate experience and expertise during the last five (5) years with their familiarity with the Americans with Disabilities Act (ADA) requirements as contained in Code of Federal Regulations; 28 CFR Part 36 and other applicable design criteria, standards, guidelines, and Construction Specifications.
I3. Design Specifications.
Provide a design drawing as specified in Section 105.02(c) and according to Section III Design Requirements.
Use the following listing in order of governing predominance for design policy and procedures, design criteria, and additional information:
If a clear order of predominance cannot be established or a difference in interpretation of the design criteria, standards, specifications, or methodology cannot be resolved, the Engineer will be the arbiter, and this decision will be final.
I4. Utilities.
Design the curb ramps to accommodate the existing utility facilities within the project. Minor utility adjustments such as, but not limited to, minor vertical adjustments (up to four inches) of manholes, junction boxes, valve boxes, etc. may be required and are incidental to special provision CONSTRUCT ADA CONCRETE CURB RAMP.
I5. Signalized Intersections.
Do not compromise pedestrian visibility at curb ramp locations. Signal heads must be visible from curb ramp locations. Establish stop bars within the guidelines in Publication 149 - Traffic Signal Design Handbook.
III. DESIGN REQUIREMENTS -
Submit one (1) electronic copy of drawings, forms, and related drawings. Each submission package must be sealed by a Professional Engineer licensed in Pennsylvania.
Design curb ramps according to the Americans with Disabilities Act.
Curb ramps to be designed to fit within the limits of the existing right-of-way. Design of a curb ramp should not proceed if it is anticipated to be in conflict with the existing right-of-way. In the event that it is determined there is a conflict with the existing right-of-way, see “EXISTING RIGHT-OF-WAY CONFLICT RESEARCH & COORDINATION” for coordination criteria prior to the design of the curb ramp.
Provide design drawings for each intersection on 11 inch by 17 inch paper at a scale of one inch per one feet vertical and one inch per 10.0 feet horizontal.
Indicate a north arrow on the drawing identifying the direction of magnetic north.
Provide a title block in the lower right corner, including the project's name, date of submittal, a block for date of re-submittal(s), and the appropriate sheet number(s).
Indicate the type of curb ramp proposed and the location of each quadrant. Label each ramp design with the corresponding curb ramp name on the tabulation sheets. The order of design acceptance is as follows:
1. Separate Compliant Curb Ramp
2. Compliant Diagonal Curb Ramp
3. Separate Non-Compliant Curb Ramps
4. Non-Compliant Diagonal Curb Ramp
If proposed curb ramp is diagonal, complete the attachment entitled "Diagonal Curb Ramp Approval Form" and submit to the Engineer for approval. Submit the attachment entitled "Technically Infeasible Form" to the Engineer for ramps that are not ADA compliant. The Engineer will grant final approval.
Indicate the existing and proposed vertical elevations of the finished grade of roadway directly in front of and at the center of the proposed ramp (designated to the nearest 0.01 foot).
Indicate the existing longitudinal and cross slopes of the roadway directly in front of and at the center of the proposed ramp (designated to the nearest 0.10 %).
Indicate proposed running and cross slope percent of the ramp (designated to the nearest 0.10 %).
Indicate proposed running and cross slope percent of the sidewalk transitions to the ramp and landing (designated to the nearest 0.10 %).
Indicate limits of removal of existing sidewalk, curb, and curb ramp(s) (designated to the nearest 0.10 foot). Terminate limits of work at existing tooled expansion/contraction joints. Curbs can be sawcut.
Indicate proposed length and width of the curb ramp.
Indicate proposed horizontal location and horizontal measurements of the landing area.
Indicate proposed slopes of the landing area (designated to the nearest 0.10 %).
Indicate proposed slopes of flares (designated to the nearest 0.10 %).
Indicate proposed horizontal measurement of flares (designated to the nearest 0.10 foot).
Indicate the proposed horizontal placement of DWS.
Indicate horizontal and vertical relationships to the pedestrian push buttons (designated to the nearest 0.10 foot).
Provide access to existing push buttons to the maximum extent feasible or install four foot pedestal push button poles so as not to create pedestrian obstructions.
Indicate horizontal relationship of the crosswalk and stop bars (designated to the nearest 0.10 foot).
Indicate any utility features within the curb ramp construction area.
Indicate existing and proposed right of way and construction easements (including the Administrator of the Right of Way for state, City or dedicated, etc.).
Provide positive drainage for each quadrant. Maintain existing curb horizontal alignment and drainage. Bulb-outs are not allowed.
Designs utilizing cheekwalls and unexpected vertical drops require Engineer approval. If vertical drops are used, designs must include pedestrian barriers for approval by the Engineer.
Minimum and maximum dimensions as shown on the Standard Drawings RC-67M are absolute. Construction tolerances do not apply when a dimension is shown as minimum or maximum.
IV. EXISTING RIGHT-OF-WAY CONFLICT RESEARCH & COORDINATION –
Prior to the design of any curb ramp all existing right-of-way is to be confirmed accordingly:
If is determined that there is an anticipated conflict with a proposed curb ramp design due to right-of-way conflict, the contractor is to notify the City prior to beginning design of the indicated curb ramp.
It is at the City’s discretion to determine if a curb ramp that is in conflict with the existing right-of-way is to be replaced. The City is to provide written correspondence indicating whether or not a curb ramp in conflict with the existing right-of-way is to be replaced.
The City retains the sole right to eliminate a curb ramp from the project.
If the City decides to eliminate a curb ramp from the project, the City is not required to pay for the removed ramp.
Upon receiving written confirmation that a curb ramp in conflict with the existing right-of-way is to be designed, design and construct the pedestrian facility to the maximum extent feasible within the existing public right-of-way.
Do not perform any work outside of the public right-of-way unless ordered in writing by the City.
J. REVIEW TIMES -
Submit curb ramp designs for review by the Engineer. Submittal reviews will be performed within ten (10) working days for the first submission and within ten (10) working days for subsequent submissions. The City will not be responsible for delays because of designs that require subsequent submissions. Submit a maximum of 24 quadrants at a time per submittal review. No more than 24 quadrants may be under review by the City at a time.
Review times begin and end when a submission is logged in and out, respectively, by all designated reviewers. The login time will be taken as the latest date in which the submission is received by the reviewers. Submittals received after 11:00 a.m. will be logged in as the next working day after receipt of the submission. If a submission is incomplete or otherwise requires additional information or data to properly complete the review, the review time will begin as specified for the submission when required information is received. Additional Contract time or price adjustment to any Contract items will not be granted because of failure to obtain approvals within the specified review times resulting from incomplete or non-conforming submissions. Working days are weekdays, Monday through Friday. These official holidays will not be included as working days: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, , Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day and Christmas Day.
K. MEASUREMENT AND PAYMENT - Each. Each consists of one (1) quadrant.
Each corner, median crossing, island, commercial driveway (both sides), and mid-block crossing (both sides) are one (1) quadrant.
Payment will be made after the curb ramp design is approved by the Engineer and PennDOT as necessary at intersections with State Roads.
a. Submission of a bid indicates the acceptance by the Contractor/Vendor of the conditions contained in this IFB unless clearly and specifically noted in the bid submitted and confirmed in the contract between the City of Reading and the Contractor/Vendor.
b. During the advertising process through the final Contractor/Vendor selection and contract execution by both parties, any contact by proposing Contractors/Vendors with any City representative, other than the Purchasing Department Personnel, concerning the IFB is prohibited. Any such unauthorized contact may cause the disqualification of the Contractor/Vendor from this bid.
c. The City reserves the right without prejudice to reject any or all bid in whole or in part. It also reserves the right to waive any technical defects or minor irregularities, which in its discretion, is in the best interest of the City. The City further reserves the right to seek a new bid when such a procedure is reasonably in the best interest of the City to do so.
d. The City will not pay for any information required in the IFB nor is liable for any cost incurred by a Contractor/Vendor in responding to an IFB.
e. Submission of a bid indicates the acceptance by the Contractor/Vendor of the conditions contained in this IFB.
f. A Bid that is incomplete, obscure, conditioned or contains additions or substitute products not called for or irregularities of any kind, including, but not limited to, alterations or erasures which are not initialed, may be rejected as non-conforming. Reasons for rejection of a Bid at the time of Bid Opening include, but are not limited to, failure to include required form attachments.
g. Any Bidder who has demonstrated poor performance during a current or previous agreement with the City may be considered a non-responsible Bidder and its Bid may be rejected. The City reserves the right to exercise this option as is deemed proper and/or necessary.
h. The City reserves the right to disqualify a Bid before or after opening, upon evidence of collusion with intent to defraud or other illegal practices upon the part of the Bidder.
a. To preserve the integrity of City employees and elected officials and to maintain public confidence in the IFB process, the City prohibits the solicitation or acceptance of anything of value by a City employee or elected official from any person seeking to initiate or maintain a business relationship with City departments, Council, and agencies.
b. Bidder shall not pay any salaries, commissions, fees, or make any payments or rebates to any employee, elected official of the City or their designees. Nor shall Bidder favor any employee or elected official of the City or their designees with gifts or entertainment of significant cost or value or with services or goods sold at less than full market value.
c. It is the Bidder’s responsibility to include in their Bid a notification to the City of any principals in the company, their spouse, or their child who are employed by the City, and of any other possible conflict of interest that exists and the nature of that conflict. Bidder shall complete the Non-Collusion Affidavit Form attached herein.
d. The City reserves the right to disqualify a Bidder or cancel the award of the Agreement if any association disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the Goods and Services to be supplied by the Bidder. The City’s determination regarding any question of conflict of interest shall be final.
e. The parties hereto expressly agree and understand that the successful Contractor may not be an employee or agent of the Contractility of Reading in any sense. Furthermore, the successful Contractor may not be affiliated with any chemical, technology, process, and vendor. Any and all potential conflicts of interest should be brought to the City’s attention immediately. Contracts may be terminated should the situation warrant such action.
a. To ensure fair consideration for all bidders, the City prohibits communication to or with any department or division manager or employee during the bid process with the exception of those questions relative to interpretation of specifications of the bid process. Such questions shall be submitted to the via the City's eProcurement Portal by 2:00 P.M., Tuesday, July 7, 2026. Responses to questions shall be issued to all bidders in the form of a written addendum no later than Friday, July 10, 2026.
b. No interpretations of the meaning of the IFB documents will be made to any Bidder orally. Every request for such interpretation shall be in writing to the City's eProcurement Portal. Any and all questions shall be submitted no later than 2:00 p.m., prevailing time, on Tuesday, July 7, 2026.
c. Bidder shall request exemptions through the questions and answer process. Any request not addressed through an addendum is not authorized.
By submitting a Bid, the Bidder certifies to the City that it is not currently under suspension or debarment by the Commonwealth of Pennsylvania or federal government and if the Bidder cannot so certify, then it shall submit with its Bid a written explanation of why such certification cannot be made.
The City will not be responsible for any costs associated with the preparation or submittal of any Bid. If the City rejects a Bid or does not award an Agreement to any particular Bidder, the Bidder agrees that it will not seek to recover lost or expected profits, bid preparation costs or claims for unjust enrichment.
The City recognizes that subcontractors may be required. Subcontractors may be used to perform portions of Services. If a Bidder intends to use subcontractors, the Bidder must identify in its Bid the names of the subcontractors and the portions of Services the subcontractors will perform in its Bid. In the event that a contractor is selected based upon an individual who will be performing the majority of the work for the contractor, please state this and provide this page of information related to this individual’s experience as a key project team member, not the contractor’s experience. Bids must contain the following information concerning each prospective subcontractor:
a. Complete name of the subcontractor.
b. Complete address of the subcontractor.
c. Type of Services the subcontractor will be performing, their expertise with said Scope of Work and relevant services performed and depth of qualified personnel as it relates to the project.
c1. This shall be no more than one page per sub-contractor or contractor
d. Percentage of Services the subcontractor will be performing.
e. Evidence that the subcontractor holds a valid Pennsylvania business license.
f. In the event subcontractors are proposed to be used, they will be required to complete the attached Subcontractor Surety Agreement within ten days of the award of the contract.
Joint bid by multiple Contractors is allowed and even encouraged if deemed necessary to balance new ideas and directions with the realities of the enabling statutes. However, the Contractor will not be allowed to subcontract work under this contract unless the subcontractor and its scope of work is clearly defined and outlined within the bid or written approval is granted by the City of Reading. The subcontractor, as approved, shall be bound by the conditions of the contract between the City and the selected Contractor(s). The authorization of a subcontractor is to perform in accordance with all terms and conditions of this IFB. All required notices, work orders, directives, and requests for emergency services will be directed to the selected Contractor. All directions given to the subcontractor in the field shall bind the selected Contractor as if the notice had been given directly to the selected contractor.
All Bid/proposals submitted in response to this IFB become the property of the City and will not be returned to successful or unsuccessful Bidder(s).
a. The Contractor shall provide qualified supervision of each crew at all times while working under this contract. Each supervisor shall be authorized by the Contractor to accept and act upon all directives issued by the City. Failure for the supervisor to act on said directives shall be sufficient cause to give notice that the Contractor is in default of the contract unless such directives would create potential personal injury or safety hazards.
b. This contract will be under the direct supervision of the City or its authorized representatives. Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the Contractor and the City authorized representatives and shall be made prior to commencement of the altered or modified work. No claims for extra work or materials shall be allowed unless covered by written agreement.
a. Article VIII, Section 801 (b), of the City of Reading City Charter, gives the City the ability to engage independent consultation to represent or advise on specific individual matters. This section further states that representation must be secured by the IFB process. The City of Reading Purchasing Policy recognizes and states that the awarding of a contract for professional services cannot be based solely upon the selection of the lowest bid. Emphasis is placed on factors such as professional qualifications, experience, and familiarity with the nature of the services to be performed.
b. This IFB is issued by the City of Reading. Any questions or clarifications concerning the IFB shall be directed to the Purchasing Department via the City's eProcurement Portal Q&A feature.
c. All requests for additional information concerning the IFB process, acceptance and approval as stated above, all contact must be issued in written form at the same time as technical questions. Responses to all questions will be issued to all prospective bidders/proposers in the form of an addendum as discussed above.
a. The City notifies all Contractors that minority and women business enterprises will be afforded full opportunity to submit a bid in response to this IFB and will not be discriminated against on the basis of race, color, national origin or ancestry. Contractors hereby agrees that upon the award of the contract, the Contractor will not discriminate against any person who performs work because of race, religion, color, sex, national origin or ancestry.
b. If the individual, Contractor or organization qualifies under any of these categories, the individual, Contractor or organization shall set forth the basis so that the City of Reading can determine which categories (s) are applicable.
1. Minority owned business Company
2. Woman owned business Company
3. Labor surplus area business Company
4. Section 3 business Company
c. The Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, national origin, disability, or familial status and those requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, are met.
d. Specific focus shall be put on the use of certified MBE/WBE prime candidates. Please attach a copy of the MBE/WBE Certification to the Technical Bid/proposal submittal.
a. Bidders are expected to examine any specifications, schedules or instructions included in the IFB package. Failure to do so will be at the bidder's risk.
b. If erasures or other changes appear in the proposal, each erasure or change must be initialed by the person signing the submittal.
c. Receipt of amendments/addenda by bidder must be acknowledged via the City's eProcurement Portal.
d. Bids must disclose the technical approach in as much detail as possible, including but not limited to the requirements specified in the Technical Bid Section, of this IFB. Major consideration shall be given to the evaluation of technical bid, price, and client assistance package in awarding this contract.
e. Bids are to be prepared simply, providing a straightforward, concise description of the successful proposers' capabilities to satisfy the requirements of this bid. Emphasis should be on completeness and clarity of content. Repetition of the terms and conditions of this IFB, without additional explanation, will not be considered sufficiently responsive.
f. Each copy of the bid and all documentation shall be submitted via the City's eProcurement Portal.
g. Ownership of all data, materials, and documentation originated and prepared for the City pursuant to the IFB shall belong exclusively to the City and be subject to public inspection in accordance with the Freedom of Information Act. Trade secrets or proprietary information submitted shall not be subject to public disclosure; however, the bidder must invoke this protection in writing. The proprietary or trade secret material submitted must be identified. The classification of an entire bid, line-item prices and/or total bid prices as proprietary or trade secret is not acceptable and will result in rejection and return of bid.
a. During the performance of this Contract, the Contractor agrees as follows:
1. The Bidder will not discriminate against any employees or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and/or gender orientation), national origin, age, disability or genetic information. The Bidder will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Bidder agrees to post in conspicuous places, available to employees and applicants for employment, notices which may be provided by the City setting forth the provisions of this nondiscrimination clause.
2. Shall in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
3. In the event of the Firm’s noncompliance with the non-discrimination clauses of this Contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended as a whole, or in part and the Proposer may be declared ineligible for further City of Reading contracts.
4. The Contractor will include the provisions herein, in every subcontract or purchase order unless exempted.
b. All successful bidders must meet the terms and conditions of:
A. For contracts for construction, reconstruction, demolition, alteration and/or repair work other than maintenance work, exceeding Twenty-Five Thousand Dollars ($25,000), in accordance with the Pennsylvania Prevailing Wage Act, approved August 15, 1961, Act No. 442, P.L. 987, as amended by Act 342 of 1963, P.L. 653, 43 P.S. 165-1 et seq., and the regulations issued pursuant thereto, the Prevailing Wage Rates as determined by the Secretary of the Department of Labor and Industry, Prevailing Wage Division of the State of Pennsylvania, for the locality of the work and for each classification of workers needed to perform the Contract shall apply, and workers shall be paid not less than these Prevailing Wage Rates. The provisions of the Pennsylvania Prevailing Wage Act, regulations and the Pennsylvania Prevailing Minimum Wage Rates, as determined by the Secretary of Labor and Industry, are made part of all said Contract.
The successful Bidder shall maintain all records for ten (10) years after final payment on the contract and any and all other pending matters are closed. After the ten (10) year retention period, the City shall have the option to take possession of the work papers, reports, plans, permits and documents, electronic and / or hard copy, whenever the successful firm decides to dispose of them. The successful Bidder shall notify the City in writing prior to any disposal of documents related to this contract. All reports, information, data, etc., furnished by the City to the proposing Bidder shall remain confidential and shall not be released to any individual or organization without the prior written approval of the City.
The City of Reading shall be entitled to audit the books and records of a successful Bidder or any subcontractor(s) to the extent that such books and records relate to the performance of such contract or subcontract. Such books and records shall be maintained by the successful firm for a period of ten (10) years from the date of final payment under the prime contract and by the subcontractors(s) for a period of ten (10) years from the date of final payment under the subcontract unless a shorter period is otherwise authorized in writing by the City.
The City will not release information submitted in response to this IFB during the evaluation process or prior to an engagement award. After all respondents have been notified of the engagement award, respondents’ IFB responses will be considered public documents in their entirety. Only sections submitted that are marked “proprietary” and approved as such by the City’s Department of Law will be considered redacted in accordance with the City of Reading’s public information policy.
a. The contract will be drafted by the City and executed by both the City and the successful Bidder(s). Incorporated into that contract will be this IFB and the Bid accepted by the City.
b. The successful Bidder(s) shall, within ten (10) calendar days after contract documents delivered through DocuSign by the City, to the Principal shall enter into contract with the City on form as included within the bid documents for the appropriate bonds, indemnities, insurances to name a few as required hereunder.
c. The contract, when executed, shall be deemed to include the entire agreement between the parties; the successful Bidder(s) shall not base any claim for modification of the contract upon any prior representation or promise made by the representatives or the City, or other persons. All attachments are considered as part of this document.
This contract shall be effective when the Notice to Proceed form is completed and valid until work is completed by October 31, 2026, unless terminated in accordance with the terms and conditions of this contract.
If work is not completed within thirty days of Notice to Proceed refer to the contract, paragraph Stipulated Damages herein.
The successful Bidder(s) shall begin work on the job site within ten (10) days after receiving Notice to Proceed from the City.
This contract will be under the direct supervision of the City and/or its authorized representatives. Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the Vendor and the City’s authorized representatives and shall be made prior to commencement of the altered or modified work. No claims for extra work or materials shall be allowed unless covered by written agreement.
During the term of the resulting contract, the successful Bidder may not release any information related to the services or performance of services under the contract, nor publish any reports, studies, or documents relating to the City of Reading, the account, or performance of services under the agreement without prior written consent of the City; and shall indemnify and hold harmless the City, its officers, agents, and employees from all liability which may be incurred by reason of dissemination, publication and distribution, or circulation, in any manner whatsoever, of any information, data, documents, or material pertaining to the City, the account, or the contract by the firm or its agents or employees.
The successful Bidder shall ensure, to the fullest extent possible under law, that the City shall own any and all title and interest in and to, including copyrights, trade secret, patent and other intellectual property rights, with respect to any copy, photograph, advertisement, music, lyrics, or other work or thing created by firm or at the firm’s direction for the City pursuant to this contract and utilized by the City.
It is the objective of this IFB to solicit proposals for a firm to perform professional services as described above. It is the City’s intent that this IFB will encourage competition. It shall be the proposer’s responsibility to advise the City in writing of any language, requirements, specifications, etc., or any combination thereof that inadvertently restricts or limits the requirements stated in this IFB to a single source. Such notification must be received by the Purchasing Office no later than one week prior to due date. The City of Reading Purchasing Policy gives the ability to award a contract for professional services to be based solely on professional qualifications, experience, and familiarity with the conditions.
Successful Bidder hereby undertakes to indemnify and hold the City harmless from all losses, costs, damages and fees arising out of or in any manner connected with the successful firm’s performance of this agreement. Indemnification as herein provided for will be incorporated into the contract with the successful firm.
The successful Bidder shall keep fully informed on all federal, state and local laws, regulations, and all orders and decrees of bodies having any jurisdiction or authority which in any matter affect those engaged or employed on the work or which in any way affect the conduct of the work. The successful firm shall at all times during the terms of this contract observe and comply with all such laws, ordinances, regulations, orders and decrees in force at the time of the award. The successful firm shall protect and indemnify the City of Reading and its representatives against any claim or liability arising from or based on the violation of any such law, ordinance, regulations, orders or decrees whether by the firm or the firm’s employee. No extension of time or additional payment will be made for loss of time or disruption of work caused by any actions against the successful firm for any of the above reasons.
Where a bids is asked for a certain article or "Approved Equal" and the bidder intends to furnish an article which the bidder considers equal to the one named, the bidder must specify in the bid the name and grade of said article. All disputes concerning grade and quality of materials or work shall be determined by a person duly authorized by the department in which this IFB is created for.
The bidder/proposer are herewith cautioned that the time of completion shall be as stated on the bid/proposal form. To ensure timely completion, the successful bidder/proposer will be required to furnish adequate equipment, and qualified personnel in sufficient numbers at all times. Where a date is set for delivery of materials or the performance of work, said materials must be delivered, or work performed, in accordance with the specifications or description herein contained on or before said date, or the order to the delinquent party will be canceled and awarded to the next lowest responsible bidder/proposer.
The Vendor/Contractor shall, at his expense, pay all fees and procure all necessary licenses and permits needed to conduct the work required under the terms of this contract, if applicable. The Vendor/Contractor shall give any and all necessary formal notices required in conjunction with the lawful prosecution of the work of this contract.
The City is not subject to federal, state, or local sales or use tax or federal excise tax. Contractor hereby assigns to City all of its rights, title, and interest in any sales or use tax which may be refunded as a result of the purchase of any materials purchased in connection with the Contract and Contractor, unless directed by the City, shall not file a claim for any sales or use tax refund subject to this assignment. Contractor authorizes the City, in its own name or the name of the Contractor, to file a claim for a refund of any sales or use tax subject to this assignment.
At the conclusion of the Evaluation process and/or review of all bids, a recommendation will be made to City Council based on the following criteria for RFP's: the technical content of the proposals, as well as cost; IFB's cost; RFQ's qualifications.
The award of the contract will be made by City Council during a regular meeting. It is anticipated that the award will be granted not later than sixty (60) days after the bid solicitation submittal due date.
The City of Reading reserves the right to reject any or all bid/proposals and to accept or reject any part of any bid/proposal. It also reserves the right to waive any technical defects or minor irregularities, which in its discretion, is in the best interest of the City.
The parties hereto expressly agree and understand that the successful proposer is not an employee or agent of the City of Reading in any sense but is solely an independent provider.
The successful proposer shall keep fully informed on all federal, state and local laws, regulations, and all orders and decrees of bodies having any jurisdiction or authority which in any manner effect those engaged or employed on the work or which in any way effect the conduct of the work. The successful proposer shall at all times observe and comply with all such laws, ordinances, regulations, orders and decrees in force at the time of the award. The successful proposer shall protect and indemnify the City of Reading and its representatives against any claim or liability arising from or based on the violation of any such law, ordinance, regulations, order and decree whether by the proposer or the proposer's employee. No extension of time or additional payment will be made for loss of time or disruption of work caused by any actions against the successful proposer for any of the above reasons.
It shall be understood and agreed that quantities listed are estimates only and may increase or decrease according to the actual requirements of the City, and the City agrees to pay only for that work which is actually completed.
Work not specifically itemized, but required to complete the intended project, shall be considered incidental to the project.
Price adjustments will NOT be required, in the form of a payment to the Contractor or as a rebate to the Owner, for fluctuations in the cost of asphalt cement used in the asphalt materials placed as part of the construction work in this project. The City of Reading has chosen not to adopt the requirements of the Escalator Clause / Price Adjustment of Asphalt Materials and is therefore not financially responsible for any Price Adjustment of Asphalt Materials in accordance with Section 110.04 of PennDOT Specifications - Publication 408.
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Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
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AN ELECTRONIC PRICING TABLE IS RECOMMENDED, ESPECIALLY IF THERE ARE MULTIPLE LINE ITEMS
IF YOU MUST HAVE A HANDWRITTEN PROPOSAL FORM SELECT BID FORM
Add name of Purchasing Coordinator
Name of who to contact in the absence of the purchasing coordinator
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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