Payne Avenue Improvements

The City of Cleveland ("City" “Client” “Owner”) is seeking qualified Design-Build Team Partners ("Contractor" “Design-Builder” “D-B” “D-B Team” "Consultant") to provide professional Architecture, Engineering, and Construction services for Payne Avenue Improvements. The Project is considered Progressive Design-Build, and will be managed by the Mayor’s Office of Capital Projects (MOCAP), through the Division of Architecture and Site Development (DASD). MOCAP oversees the administration of the City’s Capital Improvement Plan (CIP) for all City-owned facilities, outdoor spaces, and infrastructure, working through its three divisions: the Division of Architecture & Site Development, the Division of Engineering & Construction, and the Division of Real Estate. The mission statement for MOCAP is:

To provide for the planning, designing, construction, and preservation of the City of Cleveland's facilities and infrastructure through collaborative and comprehensive planning, leadership in management, excellence in sustainable design and technical expertise, and quality construction based on integrity and professionalism.

Background

Description of Need

The project's goal is to renovate and improve 2001 Payne Avenue to accommodate various departments and divisions. Formerly known as Public Safety Central, most of the existing occupants are moving to other City-owned buildings currently under renovation. Some departments planned for future occupation will have public-facing roles, with the building largely functioning as an annex to City Hall. Renovation plans will include 'white-boxing' for future office spaces, augmenting entry sequence at the rear parking lot for additional security needs, and addressing MEP upgrades, while respecting historic architectural elements.

Envelope upgrades will include cleaning, repair, and tuckpointing of the existing masonry. Windows will remain, with selective repair and replacement. Roofs should be evaluated for repair and replacement.

Project Details

• Reference ID: AR2612
• Department: Mayor's Office of Capital Projects
• Department Head: James DeRosa (Director)

Important Dates

• Questions Due: 2026-08-19T21:00:00.000Z
• Answers Posted By: 2026-08-24T21:00:00.000Z
• Pre-Proposal Meeting: 2026-08-14T16:00:00.000Z — City Hall Room 518A

Meetings & Milestones

Evaluation Criteria

• Quality of Proposal (15 pts) —

  Quality of Proposal includes Organization of the Team, Specific Approach to this Project, Ability to Perform the Scope of Services, Capacity to Perform Work, including consideration for current City project workload, and Special Commendations as defined in the “Proposal Submission Requirements” section of this RFP.

• Credentials of Key Personnel (25 pts) —

  Credentials of Key Personnel including qualifications and experience of the Project Team, particularly the project manager and construction general contractor who will be the lead person on this project, and their prior experience and demonstrated ability to perform the scope of work.

• Demonstrated Ability (20 pts) —

  Demonstrated history of successful relevant projects to meet proposed schedules and budgets.

• Proposed Schedule (10 pts) —

  Proposed Schedule to complete the work.

• Compensation / Fee (15 pts) —

  Score based on the cost proposals, rates, and other fee-based metrics. This item will be reviewed after the evaluations of qualifications have been completed.

• OEO Compliance (15 pts) —

  In Accordance with the City’s goal of increasing the level of certified Cleveland Small Business, Minority Business Enterprise, and Female Business Enterprise participation in City contracts, the Consultant shall strive to meet the following subconsultant/ subcontractor participation goals:

  SEE THE PROPOSAL SUBMISSION REQUIREMENTS for the Design (professional architecture, engineering, and preconstruction services) and Construction goals.

  IMPORTANT NOTE: Submissions evaluated as “non-responsive” and/or “not making a good faith effort” will be eliminated from further consideration.

  See “OEO Compliance” for additional information.

Submission Requirements

• Design-Build Services Proposal (required) —

  Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME Services Proposal YYYY.MM.DD"

• Design-Build Fee Proposal (required) —

  Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME Fee Proposal YYYY.MM.DD"

• Compensation Fee and Cost Proposal Schedule (required) —

  Provide a separate "Compensation Fee and Cost Proposal Schedule" followed by "Alternates" and "Unit Prices" if applicable (as requested under "Proposal Submission Requirements") for ease of reference and review. The schedule should remain as part of the "Fee Proposal" documentation as well.

  All three (3) items should be in a single PDF. Provide a PDF with the filename in the following format: "FIRM Fee Schedule YYYY.MM.DD"

• Proposed Project Schedule (required) —

  Provide a separate "Proposed Project Schedule" (as requested under "Proposal Submission Requirements") for ease of reference and review. The schedule should remain as part of the "services proposal" documentation as well.

  Provide a PDF with the filename in the following format: "FIRM Schedule YYYY.MM.DD"

• City Required Forms
• Notice to Bidders and OEO Schedules (required) —

  Please download the below documents, complete, and upload. COMBINE ALL FOUR SCHEDULES INTO A SINGLE PDF. Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME OEO Schedules"

• Non-Competitive Bid Contract Statement for Current Year (required) —

  Please download the below documents, complete, and upload. Provide a PDF with the filename in the following format: "FIRM NAME Non Comp YYYY"

• Affidavit (required) —

  Please download the below documents, complete, and upload. Provide a PDF with the filename in the following format: "FIRM Affidavit"

• Federal Form W-9 (required) —

  Provide a PDF with the filename in the following format: "FIRM W9"

• Insurance and Bond (required) —

  Provide COI, Liability Insurance, All-Risk Insurance, and Bid Bond letters, or the proof of ability to be insured. Name the City of Cleveland as insured. If the exact policy(ies) cannot be attained at the time of RFP, provide a letter from the insurer that the entity will be able to attain such insurance and bond.

  Provide PDFs with the filename in the following format: "FIRM COI," "FIRM COI Risk," and "FIRM BID BOND."

• Ohio BWC (required) —

  Provide current Ohio Bureau of Workman's Comp form(s).

  Provide a PDF with the filename in the following format: "FIRM BWC."

• Northern Ireland Fair Employment Practices Disclosure —

  INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland.  Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract.  For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.

• CHECK WHICHEVER IS APPLICABLE (required)
• By confirming, the proposer affirms that they are in compliant Northern Ireland Fair Employment Practices. (required)
• Northern Ireland - Proof of Compliance for Option 2 and/or Option 3 (required) —

  Provide a PDF with the filename in the following format: "FIRM Northern Ireland"

• Bid RFIs and Addendums
• Confirm you have received, reviewed, accepted, and incorporated all RFP RFIs, questions, and answers. (required) —

  If applicable. State "yes" even if there were no RFIs or questions.

• Confirm you have received, reviewed, accepted, and incorporated all Addendums?. (required) —

  If applicable. State "yes" even if there were no Addendums.

• PLA Acknowledgment
• Public Improvements Project Exhibit —

  If $500k and over, please download the project specific PLA Document below, complete, and upload.

• Public Improvements PLA —

  Provide an Executed and signed Exhibit. Provide a PDF with the filename in the following format: "FIRM PLA"

• Is this a single stage or two-stage RFP? (required) —

  Typically single

• Is there a Pre-Proposal Meeting or Site Visit? (required)
• Possible Separate Bid Packages (required)
• Applicable language for OEO (required) —

  The default is OEO language, however, the Airport may have a different requirement.