Active SLED Opportunity · OHIO · SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY
AI Summary
SORTA seeks a three-year contract for comprehensive pest and rodent control services for its bus fleet, non-revenue vehicles, and multiple facilities in Cincinnati, OH. The contract includes monthly treatments, follow-up services, and compliance with safety and licensing requirements. Bids are due by July 23, 2026.
The Southwest Ohio Regional Transit Authority (SORTA), is soliciting proposals for a three‑year contract to provide comprehensive insect, pest, and rodent eradication services for its bus fleet, non‑revenue vehicles, and multiple facility locations.
The Southwest Ohio Regional Transit Authority (“SORTA”), commonly known as Cincinnati Metro, is a regional transit authority established pursuant to Section 306.30 et seq. of the Ohio Revised Code. As such, SORTA is a political subdivision of the State of Ohio.
SORTA delivers a range of public transportation services, including fixed-route mass transit, paratransit, and micro-transit. Its service area encompasses the City of Cincinnati, Hamilton County, and portions of Butler, Clermont, and Warren Counties.
SORTA operates 48 fixed bus routes, utilizing a fleet of approximately 300 transit buses. In addition, it provides paratransit services with a fleet of 60 vehicles and micro-transit services with 30 vehicles, ensuring accessible and flexible transportation options across the region.
This scope is created for the purpose of establishing a three (3) year contract for insect eradication (for buses) in accordance with all terms, conditions, and specifications set forth within this document.
Service will be for:
The objective of this contract is to eradicate insects and insect infestation on SORTA's buses. Company must be licensed by the State of Ohio.
IMPORTANT NOTICE
Inspection of buses and facilities prior to quoting: Each Vendor is highly encouraged to visit and inspect buses, facilities, and bus shelters prior to submitting a proposal. Failure to inspect the buses, facilities, and bus shelters does not relieve the contractor of the required obligations under the terms, conditions, and specifications of the work scope. To complete an inspection please attend the pre-proposal site visit. Information for the site visit is listed in the timeline section of the solicitation.
WARNING! Please do not submit a proposal unless you are fully prepared to totally, completely, and thoroughly service SORTA's buses.
The contractor shall have at least five (5) years of pest treatment experience. References shall be submitted with the proposal.
SORTA will not reimburse proposers for any costs incurred in the preparation and submittal of proposals or participation in the evaluation and negotiation process.
Any questions regarding this solicitation shall be submitted through the e-Procurement Portal no later than 2:30 pm on Tuesday, July 7, 2026 (EST). Telephoned questions will not be accepted. Proposers shall not contact any other SORTA personnel regarding any aspect of this solicitation. Any proposer found to have had such contact shall be barred from participation in this solicitation and any subsequent contract, either as a prime contractor or subcontractors.
SORTA anticipates that responses to questions submitted will be provided to all known proposers by 2:30 pm on Tuesday, July 14, 2026. If the responses materially alter the terms of this solicitation, they will be incorporated in an amendment to the solicitation. No communication by SORTA or any of its Trustees, officers, employees, agents or representatives shall alter the terms of this solicitation or bind SORTA in any manner, unless incorporated in such an amendment.
Transit Bus Treatment – SORTA operates (312) transit buses and (90) paratransit buses / transport vans.
The contractor shall quote monthly treatments for the following insects: ants, roaches, bed bugs, water bugs, spiders, crickets.
Service – Buses will need to be serviced over a weekend (the service dates will be determined after the order is awarded). Buses in the service bays will have to be scheduled separately. Weekend service applies to the bus fleet; facility service occurs on weekdays per Section 5.5. The two schedules are independent and do not conflict.
Upon arriving at the terminals and prior to beginning any work, the Contractor should report to the on-duty Garage Maintenance Supervisor. The supervisor will provide a run sheet (list of buses to be serviced) and advise where the out-of-service buses are located.
The contractor is required to service the active fleet of (312) transit buses and (90) paratransit buses.
Active Fleet Numbers:
Non-revenue vehicles – (76) vehicles consisting of cars, trucks, SUVs, and vans will be serviced on an as-needed basis. These vehicles will be serviced at the same time as the monthly bus service. Non-revenue vehicles requiring service will be located in a specified area at each terminal. Any vehicle that is locked does not require service. Vehicles requiring service between monthly treatments will be charged at the service call rate for up to (3) vehicles. If the service is for more than (3) vehicles, the monthly rate per vehicle will apply. Vehicles being treated will be grouped together at one location.
Follow-Up Service As Necessary – Any infestation or pest sighting (except bed bugs) reported between treatments will need to be promptly serviced by the contractor. Timely response is required because buses with insect sightings are taken out of service. Follow-up service shall be included in the initial cost (no additional billing will be authorized for this service).
Follow-Up Service for Bed Bugs – A (4) hour response is expected for bed bug treatment because buses with bed bug sightings are taken out of service until treated. Treatment for bed bugs will be billed as an additional charge on invoices. The four (4) hour response time is measured from SORTA’s notification to the Contractor.
SORTA reserves the right in its absolute discretion to revise or amend this Solicitation, including the Scope of Work, up to the time set for receipt of Bids. Any such revision or amendment, if any, will be sent via email to all Bidders who have downloaded a copy of this Solicitation from the e-Procurement Portal. Bidders shall acknowledge any and all addenda electronically via the e-Procurement Portal as part of their bid package.
The Contractor is responsible for selecting the insecticide best suited for this application. Note: the product used must be safe for bus passengers and SORTA employees. The product name and SDS sheets shall be provided to SORTA. SORTA must be made aware of any other type of insect-killing agent (e.g., Black Flag, etc.) that may adversely affect the results of the insecticide being used.
In no event shall any killing agent or product used by the Contractor on SORTA buses, either inherently or in their method of use, present a hazard to the lives or well-being of SORTA's employees or passengers; nor shall they cause any damage to SORTA buses (e.g., electrical wiring, connections, paint, seats, floors, etc.). The killing agents or products, after four (4) hours from application, shall not leave obnoxious odors. In the event that the Contractor recommends air circulation to eliminate odors, it shall be the Contractor's responsibility to open and close facility windows, bus windows, and vents. The Contractor shall be responsible for the cleanliness of killing agent residue on bus seats and floors, and in or on other areas of buses seen by passenger visual contact, as buses shall be available for use within six (6) hours after being serviced.
Treatment under the bus seats and behind panels (if removable) will be the sole responsibility of the Contractor; therefore, the removal thereof is also the Contractor's responsibility.
The chemical substances and application procedures used must meet all Federal, State, and local environmental safety regulations. The successful Offeror(s) may be required to furnish SORTA a list of the products and their respective SDS sheets that will be used in the servicing of SORTA buses, along with any other pertinent information. This information is required before providing the service.
The successful bidder shall, within seven (7) calendar days of notification of the contract award, provide SORTA four (4) binders, each of which shall contain a list of the products (including their appropriate SDS sheets) that will be used by the Contractor in servicing the buses.
The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form together with the documents specified here:
This scope is created for the purpose of establishing a three (3) year contract to eradicate insects/pests and rodents from SORTA's facilities.
Location Address and Description
Queensgate – 1401 Bank St., Cincinnati, OH 45214
Bond Hill – 4700 Paddock Rd., Cincinnati, OH 45229
Access – 1801 Transpark Dr., Cincinnati, OH 45229
Silverton – 7000 Montgomery Rd., Cincinnati, OH 45236
Bus Stop Sales Center – 120 East 4th St., Cincinnati, OH 45202 (Mercantile Suite 1)
Huntington Building – 525 Vine St., Cincinnati, OH 45202 (5th and 6th Floors)
Government Square Bus Terminal – 102 E. 5th St., Cincinnati, OH 45202
The contractor should quote monthly treatments for the following insects and rodents:
Government Square
Bid package must be received by SORTA via the e-Procurement Portal website (https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.
The Southwest Ohio Regional Transit Authority (SORTA) will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation. No hard copy submittals will be accepted. Any required notarizations shall be by a licensed notary or an online notary pursuant to Ohio Revised Code Section 147.60 et seq.; a listing of such notaries may be found on the Ohio Secretary of State website:
Proposals must be received no later than 2:30 pm on Thursday, July 23, 2026 (EST). Late proposals will not be accepted, except as described below.
Prior to the bid submission due date, Bids may be modified or withdrawn by the Bidder electronically via the e-Procurement Portal. Any such modification must be delivered in the manner for submission of Bids as set forth above, and received by SORTA by no later than the bid submission due date and time specified in the Introduction Section. If withdrawal is timely received, SORTA shall acknowledge the request for withdrawal of Bid. If a modification is timely received by SORTA prior to the date and time set for the receipt of Bids, then that modification will be considered by SORTA as a part of the original Bid.
Any bid modification, or revision, that is received through after the exact time specified for receipt of bid is “late” and will not be considered.
Any submission received after the exact date and time specified will not be considered unless it is received before award is made, the contracting officer determines that accepting the late proposal would not unduly delay the acquisition; and there is acceptable evidence to establish that an error occurred while attempting submission prior to designated time for receipt of bids; or it was the only bid received. However, a late modification of an otherwise successful bid that makes its terms more favorable to SORTA, will be considered at any time it is received and may be accepted.
Any bid that is received outside of the e-Procurement portal https://procurement.opengov.com/portal/go-metro. for the receipt of such bids after the exact time specified is will not be considered, unless:
Bidders may withdraw a bid or modification thereof electronically via the e-Procurement Portal at any time prior to the time specified for receipt of proposals or modifications. A bid or modification may be resubmitted prior to the time specified for receipt.
The Southwest Ohio Regional Transit Authority (SORTA) has established a Small and Disadvantaged Business Enterprise program that encourages diversity and inclusion on all contracts. It is the policy of SORTA to promote equal opportunity and fairness in all its procurement matters, in accordance with state and federal laws, so that small and disadvantaged businesses have an equal opportunity to receive and participate in all contracts. It is also our policy to:
SORTA is committed to fostering small and disadvantaged business participation in contracting opportunities. As such, bidders/proposers are expected to make reasonable efforts to support inclusivity in staffing and subcontracting, to support SORTA’s mission.
SORTA may undertake such investigations as it deems necessary to determine the ability of each Proposer to perform the work, and the Proposer shall furnish to SORTA all such information and data as SORTA may request for this purpose. SORTA reserves the right to reject any proposal if the evidence submitted by, or investigation of, such proposer fails to satisfy SORTA that such proposer is properly qualified to carry out the obligations of the contract and to complete the work required, hereunder. SORTA may require the proposer to submit any of the following information as part of the evaluation process:
(1) proposer’s performance record;
(2) proposer's certified, audited financial statements for up to three (3) prior years; and
(3) such additional information as will satisfy SORTA that the Proposer is adequately prepared to fulfill the contract.
SORTA also reserves the right to verify a proposer’s indirect cost rates, such as provisional overhead (burden) and General & Administrative (G&A) rates, before or after award of a contract. In this connection, SORTA may request the proposer to provide copies of undisputed audits of the proposed by
(1) other FTA grantees;
(2) the federal government; or
(3) state government.
The prevailing rate of wages to be paid for a legal day's work, as prescribed in section 4115.04 of the Revised Code, to laborers, workers, or mechanics upon public works shall not be less at any time during the life of a contract for the public work than the prevailing rate of wages then payable in the same trade or occupation in the locality where such public work is being performed, under collective bargaining agreements or understandings, between employers and bona fide organizations of labor in force at the date the contract for the public work, relating to the trade or occupation, was made, and collective bargaining agreements or understandings successor thereto.
Serving laborers, helpers, assistants and apprentices shall not be classified as common labor and shall be paid not less at any time during the life of a contract for the public work than the prevailing rate of wages then payable for such labor in the locality where the public work is being performed, under or as a result of collective bargaining agreements or understandings between employers and bona fide organizations of labor in force at the date the contract for the public work, requiring the employment of serving laborers, helpers, assistants, or apprentices, was made, and collective bargaining agreements or understandings successor thereto.
Apprentices will be permitted to work only under a bona fide apprenticeship program if such program exists and is registered with the Ohio apprenticeship council.
The allowable ratio of apprentices to skilled workers permitted to work shall not be greater than the ratio allowed the contractor or subcontractor in the collective bargaining agreement or understanding referred to in this section under which the work is being performed. A contractor, subcontractor, or public authority that exceeds the permissible ratio of apprentices to skilled workers by two or fewer apprentices for not more than two days in any thirty-day period shall not be found in violation of this provision with regard to that excess number of apprentices.
For purposes of establishing the prevailing rate of wages, a labor organization that is a party to a collective bargaining agreement, contract, or understanding, including any successor agreement, contract, or understanding, that establishes wages for a trade or occupation typically employed on public improvements shall file with the director of commerce all relevant portions of any such agreement, contract, or understanding to which the labor organization is a party. The filing shall occur within ninety days after the agreement, contract, or understanding is executed, except that the relevant portion of any agreement, contract, or understanding to which a labor organization is a party on the effective date of this amendment shall be filed within ninety days after the effective date of this amendment. The labor organization shall certify under penalty of law that the portion of the agreement, contract, or understanding filed under this section contains, in full, all provisions of the agreement, contract, or understanding concerning wages paid to persons and the apprentice to skilled worker ratio under the agreement, contract, or understanding.
In the event there is no such collective bargaining agreement or understanding in the immediate locality, then the prevailing rates of wages in the nearest locality in which such collective bargaining agreements or understandings are in effect shall be the prevailing rate of wages, in such locality, for the various occupations covered by sections 4115.03 to 4115.16 of the Revised Code.
The prevailing rate of wages to be paid for a legal day's work, to laborers, workers, or mechanics, upon any material to be used in or in connection with a public work, shall be not less than the prevailing rate of wages payable for a day's work in the same trade or occupation in the locality within the state where such public work is being performed and where the material in its final or completed form is to be situated, erected, or used.
Every contract for a public work shall contain a provision that each laborer, worker, or mechanic, employed by such contractor, subcontractor, or other person about or upon such public work, shall be paid the prevailing rate of wages provided in this section.
No contractor or subcontractor under a contract for a public work shall sublet any of the work covered by such contract unless specifically authorized to do so by the contract.
Where contracts are not awarded or construction undertaken within ninety days from the date of the establishment of the prevailing rate of wages, there shall be a redetermination of the prevailing rate of wages before the contract is awarded. A public authority shall, within seven working days after receiving from the director a notice of a change in the prevailing wage rate, notify all affected contractors and subcontractors with whom the public authority has contracts for a public improvement of the changes and require the contractors to make the necessary adjustments in the prevailing wage rates.
If, upon receipt of the relevant portions of a collective bargaining agreement, contract, or understanding, the director determines that the prevailing wage rate has changed in the locality in which an ongoing project is being constructed, any change in that rate shall take effect two weeks after the director receives the relevant portions of the agreement, contract, or understanding showing that the prevailing wage rate has changed.
If the director determines that a contractor or subcontractor has violated sections 4115.03 to 4115.16 of the Revised Code because the public authority has not notified the contractor or subcontractor as required by this section, the public authority is liable for any back wages, fines, damages, court costs, and attorney's fees associated with the enforcement of said sections by the director for the period of time running until the public authority gives the required notice to the contractor or subcontractor.
On the occasion of the first pay date under a contract, the contractor or subcontractor shall furnish each employee not covered by a collective bargaining agreement or understanding between employers and bona fide organizations of labor with individual written notification of the job classification to which the employee is assigned, the prevailing wage determined to be applicable to that classification, separated into the hourly rate of pay and the fringe payments, and the identity of the prevailing wage coordinator appointed by the public authority. The contractor or subcontractor shall furnish the same notification to each affected employee every time the job classification of the employee is changed.
Vendor must upload the current Prevailing Wage Rate Sheet in the Vendor Questionnaire.
Vendor must specify each labor category used for the project.
Please use the link below:
For all prime construction, alteration or repair contracts in excess of $2,000 awarded by FTA, the Contractor shall comply with the Davis-Bacon Act and the Copeland “Anti-Kickback” Act. Under 49 U.S.C. § 5333(a), prevailing wage protections apply to laborers and mechanics employed on FTA assisted construction, alteration, or repair projects. The Contractor will comply with the Davis-Bacon Act, 40 U.S.C. §§ 3141-3144, and 3146-3148 as supplemented by DOL regulations at 29 C.F.R. part 5, “Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction.” In accordance with the statute, the Contractor shall pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, the Contractor agrees to pay wages not less than once a week. The Contractor shall also comply with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by DOL regulations at 29 C.F.R. part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in part by Loans or Grants from the United States.” The Contractor is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Wage rates can be found at using the following links:
The Contract will be awarded to the responsible Bidder(s) submitting the lowest offer. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.
Bids will be evaluated on vendor’s responsiveness and responsibility. A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:
SORTA’s policy and procedure for the administrative resolution of protests is set forth in §3.10 of SORTA’s Procurement Procedures Manual (PPM). The PPM contains rules for the filing and administration of protests. SORTA shall furnish a copy of §3.10 upon request. The policy and procedure is available on SORTA’s website at
Microsoft Word - Metro Protest Procedure (9.23)
An interested party wishing to protest a matter involving a proposed procurement or contract award, shall file a written submission with the Director of Procurement by certified mail or other delivery method by which receipt can be verified. Electronic submission of protests is not acceptable unless an original signed copy of the protest is received by the Director within 24 hours (not including weekends and holidays) after receipt of the electronic copy.
The Director may, however, permit the electronic provision of supplemental information after the initial protest submittal. The protest shall include, at a minimum:
The name and address of the protesting party and its relationship to the procurement sufficient to establish that the protest is being filed by an interested party;
The protestor is solely responsible for the completeness and validity of the information provided. Any documents relevant to the protest should be attached to the written submission. Documents which are readily available on the Internet may be referenced to an appropriate link.
All proposals and documents submitted in response to this IFB are subject to the disclosure provisions of the Ohio Public Records provisions of Ohio Revised Code Chapter 149.43. Proposers should be mindful to avoid providing proprietary information such as trade secrets copyrighted material, or other information of a sensitive or confidential nature. Any such information that is determined to be necessary in order to respond adequately and competitively must be placed at the end of the designated section of the Proposal for easy reference and removal. Any blanket claim of exemption from disclosure or inclusion in a claim for disclosure of information, which is patently subject to disclosure, or any other such claim which may constitute an abuse of the right of exemption may, at SORTA’s sole discretion, render the entire proposal subject to disclosure.
The cone of silence prohibits any communications regarding a specific RFP, RFQ, or IFB between:
Any Board Member, Procurement Specialist, or other SORTA employee receiving communications from potential respondents and their representative(s) must be reported to the Procurement Department staff responsible for administering the solicitation. Failure to report such communications may result in a nonresponsive response submission or voided contract award.
Unless specifically exempted by SORTA, any contractor, subcontractors, subsidiary, or other entity which experiences an organizational or personal conflict of interest (Conflict”) is precluded from participation in any procurement affected by the Conflict. This prohibition also applies to any contractor, subcontractors, subsidiary, or other entity which is legally related to such entity or party.
If a bidder or proposer is uncertain whether or not a conflict exists, it should promptly contact SORTA’s Director of Procurement for a determination. Such inquiries and responses will not be published to other potential bidders. FTA Circular 4220.1F ¶VI.2a (4) (h) defines prohibitions on personal and organizational conflicts of interest, which are further discussed in §2.6 of FTA’s Best Practices Procurement & Lessons Learned Manual (2016). In general, a personal conflict of interest reflects an individual’s ability to influence the award of a contract and to profit from the result of that award. An organizational conflict exists when any of the following exist:
(1) a firm has access to non-public information as the result of performing a government contract and can use that information to advantage in competing for another government contract;
(2) a firm influences the ground rules (specification or contractual terms) for a government solicitation, potentially biasing those ground rules in its own favor; or
(3) a firm’s work under one government contract requires it to evaluate itself or its work product under another contract, impairing its objectivity.
Should a potential bidder or proposer be aware of a potential Conflict, it shall identify the potential Conflict in its proposal, together with measures it proposes to remove or mitigate the Conflict. Should any person or entity planning to submit a bid or proposal hereunder be aware of any situation which may fall under the above prohibitions, it shall, no later than the time of submittal of its offer, identify in writing to SORTA’s Director of Procurement
(1) the nature of the potential conflict;
(2) steps it may take to mitigate the conflict; and
(3) request a waiver of the conflict.
The decision of the Director of Procurement regarding such potential conflicts and possible mitigation measures shall be final. Failure to submit such as statement before or with an offer shall be deemed a certification by the bidder or proposer that, to the best of its knowledge and belief, no such Conflict exists. In the event that a bidder or proposer fails to disclose such Conflict as required herein, its offer may be rejected. Should a bidder or proposer become aware of a potential Conflict after the submittal of an offer, it shall promptly notify the Director of Procurement in writing, providing the information required above together with a statement of why the Conflict could not have been identified prior to submittal of the offer.
All required fields must be completed, including all documents. Please read the instructions on the documents for instructions on filling out required forms. Failure to submit required forms may result in being deemed non-responsive.
Enter full name of the authorized company representative certifying and submitting this bid
Any electronic confirmations herein shall be as binding as a signature from the authorized representative.
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Please enter a CAGE Code if applicable.
CAGE stands for Commercial and Government Entity, and a unique CAGE code is assigned to all businesses and individuals that complete their System for Award Management (SAM) registration. This “system” is a database that contains information about all active government contractors.
Enter your Legal Entity Name for Verification in the Ohio Auditor of State Website.
Please type in the following format: Name, Address, City, State, Zip code, Phone Number, Email.
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Is the Prime Contractor a DBE firm?
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Is the Prime contractor a certified small business?
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Please upload copies of the following certificates below:
As an authorized representative of the company, hereinafter called the "Company", I agree to all of SORTA/Metro's Terms & Conditions (T&C's), which are included in the attached solicitation package.
The acceptance of SORTA/Metro's T&C's is required in order to provide goods and/or services to SORTA/Metro.
It is the Company's responsibility to verify SORTA/Metro's current T&C's at the time of services and/or goods are provided.
I understand that all applicable proof of insurance will be required before goods and/or services are provided. It is also understood that the Company is responsible for ensuring compliance of all state regulations
As an authorized representative of the company, hereinafter called the "Company", I agree to all Federal Terms & Conditions (T&C's), which are included in the attached solicitation package.
Confirm all technical specifications and requirements can be met
Offeror can meet the required delivery/completion date as required in this solicitation.
This Acknowledgment is required to be submitted to SORTA on behalf of the principal bidder/proposer and all Subcontractors whose subcontracts are reasonably anticipated to exceed $25,000 in value.
"Principals", for the purposes of this acknowedgment, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of a subsidiary, division, or business segment, and similar positions).
This acknowledgment concerns a matter which may be within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Section 1001, Title 18, United States Code.
If the Attester is unable to acknowledge to any of the statements in this certification, it shall attach an explanation to this acknowledgment.
Please download the below document, complete, and upload. This document needs to be notarized.
Please download the below documents, complete, and upload.
Acknowledging the Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned Contractor certifies, to the best of his, her or its knowledge and belief, that:
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.]
The Contractor, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any.
The Standard Form--LLL can be found at the following:
The Bidder guarantees that the Bid submitted is not a product of collusion with any other Bidder, and no effort has been made to fix the Bid price of any Bidder or to fix any overhead, profit, or cost element of any Bid price.
If SORTA determines that collusion has occurred among Bidders, none of the Bids from the participants in such collusion shall be considered. SORTA’s determination shall be final.
Please download the below documents, complete, and upload.
The undersigned Bidder agrees to execute a contract for this work in the above amount and to furnish a 10% Bid Bond.
Upload proof of bonding from your bonding agency here.
The undersigned Bidder agrees to execute a contract for this Work in the above amount and to furnish a 100% Performance & Payment Bond as specified within 10 days after a written Notice of Award, if offered within 60 days after receipt of bids.
For all prime construction, alteration or repair contracts in excess of $2,000 awarded by FTA, the Contractor shall comply with the Davis-Bacon Act and the Copeland “Anti-Kickback” Act. Under 49 U.S.C. § 5333(a), prevailing wage protections apply to laborers and mechanics employed on FTA assisted construction, alteration, or repair projects. The Contractor will comply with the Davis-Bacon Act, 40 U.S.C. §§ 3141-3144, and 3146-3148 as supplemented by DOL regulations at 29 C.F.R. part 5, “Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction.” In accordance with the statute, the Contractor shall pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, the Contractor agrees to pay wages not less than once a week. The Contractor shall also comply with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by DOL regulations at 29 C.F.R. part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in part by Loans or Grants from the United States.” The Contractor is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Wage rates can be found at www.sam.gov
Please upload the current Prevailing Wage Rate Sheet. Please specify each labor category used for the project.
Please use the link below:
The prevailing rate of wages to be paid for a legal day's work, as prescribed in section 4115.04 of the Revised Code, to laborers, workers, or mechanics upon public works shall not be less at any time during the life of a contract for the public work than the prevailing rate of wages then payable in the same trade or occupation in the locality where such public work is being performed, under collective bargaining agreements or understandings, between employers and bona fide organizations of labor in force at the date the contract for the public work, relating to the trade or occupation, was made, and collective bargaining agreements or understandings successor thereto.
Serving laborers, helpers, assistants and apprentices shall not be classified as common labor and shall be paid not less at any time during the life of a contract for the public work than the prevailing rate of wages then payable for such labor in the locality where the public work is being performed, under or as a result of collective bargaining agreements or understandings between employers and bona fide organizations of labor in force at the date the contract for the public work, requiring the employment of serving laborers, helpers, assistants, or apprentices, was made, and collective bargaining agreements or understandings successor thereto.
Apprentices will be permitted to work only under a bona fide apprenticeship program if such program exists and is registered with the Ohio apprenticeship council.
The allowable ratio of apprentices to skilled workers permitted to work shall not be greater than the ratio allowed the contractor or subcontractor in the collective bargaining agreement or understanding referred to in this section under which the work is being performed. A contractor, subcontractor, or public authority that exceeds the permissible ratio of apprentices to skilled workers by two or fewer apprentices for not more than two days in any thirty-day period shall not be found in violation of this provision with regard to that excess number of apprentices.
For purposes of establishing the prevailing rate of wages, a labor organization that is a party to a collective bargaining agreement, contract, or understanding, including any successor agreement, contract, or understanding, that establishes wages for a trade or occupation typically employed on public improvements shall file with the director of commerce all relevant portions of any such agreement, contract, or understanding to which the labor organization is a party. The filing shall occur within ninety days after the agreement, contract, or understanding is executed, except that the relevant portion of any agreement, contract, or understanding to which a labor organization is a party on the effective date of this amendment shall be filed within ninety days after the effective date of this amendment. The labor organization shall certify under penalty of law that the portion of the agreement, contract, or understanding filed under this section contains, in full, all provisions of the agreement, contract, or understanding concerning wages paid to persons and the apprentice to skilled worker ratio under the agreement, contract, or understanding.
In the event there is no such collective bargaining agreement or understanding in the immediate locality, then the prevailing rates of wages in the nearest locality in which such collective bargaining agreements or understandings are in effect shall be the prevailing rate of wages, in such locality, for the various occupations covered by sections 4115.03 to 4115.16 of the Revised Code.
The prevailing rate of wages to be paid for a legal day's work, to laborers, workers, or mechanics, upon any material to be used in or in connection with a public work, shall be not less than the prevailing rate of wages payable for a day's work in the same trade or occupation in the locality within the state where such public work is being performed and where the material in its final or completed form is to be situated, erected, or used.
Every contract for a public work shall contain a provision that each laborer, worker, or mechanic, employed by such contractor, subcontractor, or other person about or upon such public work, shall be paid the prevailing rate of wages provided in this section.
No contractor or subcontractor under a contract for a public work shall sublet any of the work covered by such contract unless specifically authorized to do so by the contract.
Where contracts are not awarded or construction undertaken within ninety days from the date of the establishment of the prevailing rate of wages, there shall be a redetermination of the prevailing rate of wages before the contract is awarded. A public authority shall, within seven working days after receiving from the director a notice of a change in the prevailing wage rate, notify all affected contractors and subcontractors with whom the public authority has contracts for a public improvement of the changes and require the contractors to make the necessary adjustments in the prevailing wage rates.
If, upon receipt of the relevant portions of a collective bargaining agreement, contract, or understanding, the director determines that the prevailing wage rate has changed in the locality in which an ongoing project is being constructed, any change in that rate shall take effect two weeks after the director receives the relevant portions of the agreement, contract, or understanding showing that the prevailing wage rate has changed.
If the director determines that a contractor or subcontractor has violated sections 4115.03 to 4115.16 of the Revised Code because the public authority has not notified the contractor or subcontractor as required by this section, the public authority is liable for any back wages, fines, damages, court costs, and attorney's fees associated with the enforcement of said sections by the director for the period of time running until the public authority gives the required notice to the contractor or subcontractor.
On the occasion of the first pay date under a contract, the contractor or subcontractor shall furnish each employee not covered by a collective bargaining agreement or understanding between employers and bona fide organizations of labor with individual written notification of the job classification to which the employee is assigned, the prevailing wage determined to be applicable to that classification, separated into the hourly rate of pay and the fringe payments, and the identity of the prevailing wage coordinator appointed by the public authority. The contractor or subcontractor shall furnish the same notification to each affected employee every time the job classification of the employee is changed.
Please upload the current Prevailing Wage Rate Sheet. Please specify each labor category used for the project.
Please use the link below:
If you are submitting a SORTA approved equal, selecting YES will allow you to upload your documents.
Please upload your SORTA approved equal request documentation.
Please upload a detailed cost breakdown for this project.
Please upload a detailed cost breakdown for this project.
The undersigned hereby offers to provide SORTA with services in accordance with the Scope of Services outlined in this solicitation at the prices quoted within the bid table attached, in accordance with the terms of the IFB
The pricing proposed shall be firm-fixed price and include all costs, including labor, materials, programs, transportation, specified presentations etc. required to perform the appropriate portion of the Scope of Services.
It is the proposer’s responsibility to complete and verify this Price Proposal Form, and shall be responsible for any errors or omissions therein. The pricing is being requested in this format for evaluation purposes. Failure to comply may result in the proposal being deemed non-responsive.
Please download the below documents, complete, and upload. This form must be completed and include prime firm and all subcontractors regardless of Small and Disadvantaged Business status.
MetroMAX Goal for this Project:
TBD% Percent
The Southwest Ohio Regional Transit Authority (SORTA) has established MetroMAX, a small business program designed to encourage participation by small businesses in all contracts. The mission of MetroMAX is to uplift small businesses and strengthen our region by expanding access to meaningful opportunities at Metro and beyond. Through this program, SORTA is committed to fueling local economic growth by providing procurement opportunities, training, and resources that empower small, emerging, and disadvantaged businesses to grow, compete, and thrive.
SORTA has identified subcontracting opportunities that may be suitable for small businesses under this solicitation. SORTA has established a participation goal of TBD% Percent to help promote meaningful opportunities on this project. Accordingly, each bidder/proposer is expected to make meaningful efforts to engage small and disadvantaged businesses in the performance of this contract.
Only firms certified as small businesses by a recognized third-party certifier will count toward the participation goal. Proof of certification must be submitted with the bid or proposal; self-certification will not be accepted.
It is the policy of SORTA to promote equal opportunity and fairness in all its procurement matters, in accordance with state and federal laws, so that small businesses have an equal opportunity to receive and participate in all contracts. SORTA will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract on the basis of race, color, sex, or national origin.
It is also our policy to:
Good Faith Efforts
Bidders/proposers are strongly encouraged to make good faith efforts to include small businesses in the performance of this contract. Where required, Bidders/Offerors must document sufficient small business participation to meet the above goal or, alternatively, document adequate good faith efforts made to do so.
Good faith efforts are those that could reasonably be expected to result in small and disadvantaged business participation attainment by a bidder or proposer who aggressively and actively seeks to obtain certified small and disadvantaged business participation.
It should be noted that only firms certified as small and/or disadvantaged businesses by a third-party certifying entity will count toward small and diverse vendor participation. Proof of certification must be provided at the time of bid/proposal submittal. Self-certification will not be accepted.
BID REQUIREMENTS, TERMS AND CONDITIONS
The Southwest Ohio Regional Transit Authority (SORTA) has established MetroMAX, a small business program designed to encourage participation by small businesses in all contracts. The mission of MetroMAX is to uplift small businesses and strengthen our region by expanding access to meaningful opportunities at Metro and beyond. Through this program, SORTA is committed to fueling local economic growth by providing procurement opportunities, training, and resources that empower small, emerging, and disadvantaged businesses to grow, compete, and thrive.
SORTA has determined that subcontracting opportunities for small businesses are not available under this solicitation. Therefore, a formal small business participation goal is not recommended. While not mandatory, bidders/proposers are strongly encouraged to make efforts to include small and disadvantaged businesses in the performance of contracts when feasible to maximize participation of certified small businesses as subcontractors, subconsultants, and suppliers where subcontracting opportunities are available.
It is the policy of SORTA to promote equal opportunity and fairness in all its procurement matters, in accordance with state and federal laws, so that small businesses have an equal opportunity to receive and participate in all contracts. SORTA will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract on the basis of race, color, sex, or national origin.
It is also our policy to:
SORTA has determined that small and disadvantaged business opportunities are available for this solicitation. SORTA has set a goal of 100 percent (100%) for small and disadvantaged business participation for this project. As such, only certified small and disadvantaged businesses may participate in this solicitation. This goal is formally referred to as a small and disadvantaged business opportunity, or “set-aside”.
Please download the below documents, complete, and upload. This form must be completed and include prime firm and all subcontractors regardless of Small and Disadvantaged Business status.
Bidders/offerors are expected to make good faith efforts to maximize socially and economically disadvantaged businesses as subcontractors, subconsultants and suppliers in the performance of this contract. Bidders/Offerors must document sufficient small and disadvantaged business participation to meet the above goal or, alternatively, document adequate good faith efforts made to do so.
Only firms certified as small and/or disadvantaged businesses will count toward small and diverse vendor participation. Proof of certification must be provided at the time of bid/proposal submittal. Self-certification will not be accepted.
The Southwest Ohio Regional Transit Authority (SORTA) has established a Small and Disadvantaged Business Enterprise program that encourages diversity and inclusion on all contracts. It is the policy of SORTA to promote equal opportunity and fairness in all its procurement matters, in accordance with state and federal laws, so that small and disadvantaged businesses have an equal opportunity to receive and participate in all contracts. It is also our policy to:
SORTA is committed to fostering small and disadvantaged business participation in contracting opportunities. As such, bidders/proposers are expected to make reasonable efforts to support inclusivity in staffing and subcontracting, to support SORTA’s mission.
Only firms certified as small and/or disadvantaged businesses will count toward small and diverse vendor participation.
Proof of certification must be provided at the time of bid/proposal submittal. Self-certification will not be accepted.
Is the subcontractor(s) a certified small business enterprise?
If a Prime or Subcontractor is a Certified Small Business Enterprise, upload a copy of the certificate(s) from the certifying agency for prime contractor and all subcontractors. You may not be self-certified.
Please download the below documents, complete, and upload. This form must be completed and include prime firm and all subcontractors regardless of DBE status.
DBE Goal for this project: TBD% percent
It is the policy of the U.S. Department of Transportation that socially and economically disadvantaged businesses (DBEs), as defined in Title 49, Code of Federal Regulations, Part 26, shall be afforded an opportunity to participate, to an extent reflective of their availability in the performance of contracts financed in whole or part with Federal funds under this agreement.
This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. SORTA has specified a DBE goal as stated above for the work to be performed under this contract.
Bidders/offerors are required to make diligent efforts to maximize participation of DBE firms and other small and disadvantaged businesses, as subcontractors and suppliers, and shall report its participation so obtained throughout the period of performance. Bidders/Offerors must document sufficient DBE participation to meet the above goal or, alternatively, document adequate good faith efforts to do so, as provided for in 49 CFR 26.53.
The contractor shall not discriminate on the basis of race, color, religion, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the municipal corporation deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)).
Please download the below documents, complete, and upload. This form must be completed and include prime firm and all subcontractors regardless of DBE status.
It is the policy of the U.S. Department of Transportation that socially and economically disadvantaged businesses (DBEs), as defined in Title 49, Code of Federal Regulations, Part 26, shall be afforded an opportunity to participate, to an extent reflective of their availability in the performance of contracts financed in whole or part with Federal funds under this agreement.
This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. SORTA has NOT specified a goal for the work to be performed under this contract.
Contractor shall make diligent efforts to maximize the participation of DBE firms and other small and disadvantaged businesses, as subcontractors and suppliers, and shall report its participation so obtained through race-neutral means and participation by other small and disadvantaged businesses throughout the period of performance, utilizing the Disadvantaged Business Enterprise Plan attachment, as contained in the solicitation.
The contractor shall not discriminate on the basis of race, color, religion, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the municipal corporation deems appropriate. Each subcontract the contractor signs with a subcontractor (if applicable) must include the assurance in this paragraph (see 49 CFR 26.13(b)).
Please upload a copy of the certificate from the certifying agency for participating DBE prime and/or subcontractors. If no DBE participation, please upload a document stating there is no DBE participation.
1. Prompt Payment Requirements
In accordance with 49 CFR § 26.29 and FTA Circular 4220.1F, the Contractor shall pay each subcontractor (including DBE subcontractors) for satisfactory performance of its contract no later than ten (10) calendar days from the date the Contractor receives payment from the Recipient for the work performed by that subcontractor. Satisfactory performance includes completion of the subcontractor’s designated work items in accordance with the contract, verified by the Recipient.
2. Delays and Withholding
Any delay or postponement of payment from the above-referenced time frame may occur only for good cause and with prior written approval from the Recipient. The Contractor shall provide written notice to both the subcontractor and the Recipient outlining the reason for the delay or withholding.
3. Retainage Requirements
The Contractor shall return any retainage withheld from subcontractors (including DBEs) within thirty (30) calendar days after the subcontractor’s work is satisfactorily completed. For purposes of this clause, "satisfactorily completed" means that all the tasks called for in the subcontract have been accomplished and documented as complete, and any required inspections and approvals have been obtained.
4. Compliance and Reporting
Failure by the Contractor to comply with the prompt payment and retainage provisions may result in sanctions, including but not limited to withholding of payments, contract termination, or disqualification from future FTA-assisted contracts. The Contractor shall report prompt payment compliance as required by the Recipient and must cooperate with any compliance reviews or audits.
5. Flow-Down Requirement
The Contractor shall include this clause in all subcontracts with DBE and non-DBE subcontractors performing work under this contract.
Sections 26.53(c)(1) of Title 49 Code of Federal Regulations requires recipients to make a preliminary counting determination for each DBE listed as a regular dealer or distributor to assess its eligibility for 60 or 40 percent credit, respectively, of the cost of materials and supplies based on its demonstrated capacity and intent to perform as a regular dealer or distributor, as defined in Circular 49 CFR part 26 section 26.55(e)(2)(iv)(A),(B),(C), and (3). The regulation requires SORTA’s preliminary determination to be made based on the DBE’s written responses to relevant questions and its affirmation that its subsequent performance of a commercially useful function will be consistent with the preliminary counting of such participation. This form must be used by each DBE supplier whose participation is submitted by a bidder for regular dealer or distributor credit on a federally-assisted contract with a DBE participation goal. This form must be accompanied by the bidder's commitment, contract, or purchase order showing the materials the DBE regular dealer or distributor is supplying. Bidders are responsible for verifying that the information provided by the DBE supplier is consistent with the counting of such participation toward the contract goal.
Enter length of contract.
Formatting example: "fifteen (15)"
Formatting example: "fifteen (15)"
Select Yes if this is a 100% Set Aside
NOTE: LOCALLY FUNDED PROJECTS ONLY
Have vendor upload specifications
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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