SLED Opportunity · ARIZONA · CITY OF TUCSON
AI Summary
The City of Tucson seeks professional services to conduct Physical Needs Assessments and Energy Audits for its Public Housing portfolio, complying with HUD regulations to ensure building and energy efficiency standards.
The City of Tucson Housing and Community Services Department (HCD) is seeking professional services to perform a Physical Needs Assessments (PNA) and Energy Audit of the Public Housing (PH) portfolio inventory owned by the COT as identified in Appendix A.
The City of Tucson consists of 1,505 Public Housing units and 4,798 Housing Choice Vouchers. The Housing and Community Development Department has ten (10) AMP’s, Asset Management Property Groupings.
Under HUD regulations 24 CFR 905.300 a PHA must complete a comprehensive physical needs assessments (PNA). In accordance, with 24 CFR 965.302 all PHA’s should complete an energy audit for each PHA-owned not less than once every five years. Standards for energy audits shall be equivalent to State standards for energy audits. Energy audits shall analyze all the energy conservation measures, and the payback periods for these measures, that are pertinent to the type of buildings and equipment operated by the PHA.
The purpose of this solicitation is to select a qualified firm to perform a Physical Needs Assessment (PNA) of all COT properties utilizing HUD’s PNA Tool in accordance with HUD’s PNA Tool User Guide. The PNA will consist of a pre-assessment, and post assessment services including a physical inspection of 10% of all units per development. The selected contractor will provide a full range of services including evaluating the existing conditions of the housing stock including a random selection of units, common areas and offices.
All identified physical improvements will meet or exceed the HUD mandatory standards, and those established by local health, safety and building codes. At a minimum, the goal of the PNA is to identify and provide a description of all physical improvements that will be required to bring the property back to a level comparable with “as built”, to the degree reasonably possible, based on available components and age of buildings. This effort should provide the Agency with the information necessary to ensure long term physical viability and in a manner suitable for planning and budgeting purposes. Data shall be in a format suitable for HUD reporting requirements utilizing and PNA tool.
The Physical Needs Assessment shall be performed in conjunction with an Energy Audit and the Energy Audit Findings shall be integrated into the Physical Needs Assessment.
Item One:
See update to the Price Page and please use attached price page for submittal.
Please use the See What Changed link to view all the changes made by this addendum.
Please fill out the Pricing Section in OpenGov as well as the attached price document that will provide a detailed breakdown of the pricing.
1. Ability to Perform in Timely Manner
2. Project Team assignments
3. Resources and schedule - Contractors shall develop and include in their proposal a schedule of completion within 120 days of issuance of notice to proceed
As stated in the Instructions to Offerors. Discounts, the price(s) herein can be discounted by _______%, if payment is made within ______ days. These payment terms shall apply to all purchases and to all payment methods.
Cooperative Purchasing allows other public agencies to piggyback on the City of Tucson’s contracts. Will your firm provide the City of Tucson, as the lead agency on this regional contract, a rebate in the form of a percentage of sales based upon the other agencies sales?
Please ensure that all required information is included with your response.
Please upload your response to the Evaluation Criteria.
Please upload your Pricing Proposal (if applicable).
Please upload your signed Offer and Acceptance form.
Please note: The City of Tucson is a public agency subject to public records laws. Therefore, all requests to withhold information from the public record must be accompanied by justification. Pricing will not be held confidential.
If you answered yes, then you must use this field to identify the sections of your submittal that you are requesting be withheld from public record.
If sections are not identified as confidential in this field, your request to hold information confidential may not be accepted.
Please note: The City of Tucson is a public agency subject to public records laws. Therefore, all requests to withhold information from the public record must be accompanied by justification. Pricing will not be held confidential.
In accordance with Instructions to Offerors - Exceptions to Contract Provisions, any exceptions that an offeror wishes to submit for the City's consideration must be indicated here in order to be considered.
Will Living Wage Requirements be a part of the resulting contract?
Please select the required language that should be included under Special Terms and Conditions for this project. Please select all that apply.
Please select the additional insurance coverages required for this project. Please select all that apply.
What is the initial term of the contract?
Please use the following format: one (1)
Even if you selected auto renewal, you need to add the initial term, i.e. one (1)
Will renewal options be given with this contract?
If you selected Auto Renewal, select No.
What is the renewal term of the contract?
Please use the following format: four (4)
If no extension options will be given or you selected automatic renewals, please enter "N/A".
Will you build the pricing table in OpenGov Procurement?
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Do you have any attachments?
Q (No subject):
A: Will the City provide the addresses for the 10 developments listed on page 17 of the RFP? How many non-dwelling structures are located at each site? Lander Garden 902 W Congress St 85745 (1 rec center) MLK Apt 55 N 5th Ave 85701 (3 common areas) Craycroft Towers Apt 1635 N Craycroft 85712 (1 common area) Non-dwelling structures are located within the complex for the addresses above. The other addresses will not be provided at this time. There are over 900 individual addresses to review. These do not contain non-dwelling units.
Q (No subject):
A: A. Can you please confirm inspection density requirements – the RFP references 10% and 25% in two different locations of the document. If this is for CFP, then 10% should be fine. B. The RFP states needing the PNA Tool; however, that is no longer supported, and D3G will not complete a PNA tool. We can provide the 52829 or the CNA e-Tool (e-Tool is not required for CFP). A. This is for CFP so 10% should apply. B. We would need reporting tool for CFP requirement.
Q (Energy Audit Questions): 1. Is a standard ASHRAE Level 2 Energy Audit sufficient? 2. HUD doesn’t require blower door or duct leakage testing. Is that testing required for these energy audits?
A: 1. ASHRAE Level 2 Energy Audit is generally not sufficient to fulfill the requirements of a complete Property Condition Assessment (PCA) or Physical Needs Assessment (PNA). While Level 2 audits provide a detailed analysis of energy-consuming systems (HVAC, lighting, building envelope), they do not cover non-energy items like roofs, structural integrity, or site conditions typical in a comprehensive PNA. A full property assessment is needed, a separate PCA (ASTM E2018) should be performed alongside or integrated with the energy audit to ensure all structural and building systems are adequately covered. 2. Only HUD required items will be needed for completion.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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