Plan Review and/or Inspection Services

The City of St. Augustine's Planning and Building Department is requesting sealed proposals from qualified and experienced firms for building, electrical, mechanical, plumbing and/or site inspections and plan review services in accordance with requirements of Florida Statutes 468, Part XII and Florida Building Code, Building, Chapter 1 and any other applicable Chapters of the City's Municipal Code and Ordinances. These services shall be provided on an as-needed basis, as determined by the City.

The City reserves the right to award to more than one firm. The firm(s) shall act as an independent contractor and not as an employee of the City.

Background

In an effort to maintain good services and be responsive to its citizens, the City's Planning and Building Department desires to secure the services of a qualified firm to perform, when requested, plan review for residential and commercial building applications, and inspection services (building, plumbing, electrical, site and mechanical HVAC) for structures in which permits have been issued by the City. Plans examiner and inspection services shall be conducted under the City's and all other federal, state and local laws, rules, regulations, directives, codes and ordinances.

Project Details

• Reference ID: 26020
• Department: Planning and Building
• Department Head: Amy Skinner (Planning & Building Director)

Important Dates

• Questions Due: 2026-07-08T21:00:00.000Z
• Answers Posted By: 2026-07-10T21:00:00.000Z

Evaluation Criteria

• Qualifications and ability of professional personnel (30 pts) —
  1. Special expertise of personnel.
  2. Organizational setup, names and functions of all key personnel for this project. Key personnel must be committed to this project for its duration.
  3. Provide certifications of key personnel provided above.
• Company/firm (including Subconsultants/Subcontractors) qualifications and capabilities to conduct work. (30 pts) —
  1. Knowledge of subject.
  2. Understanding of problems, objectives and work.
  3. Past performance of the firm in general and proposed key project personnel on performance of contracts of this type. Not limited to past work with the Cit
• Past and/or present experience on projects of this type (10 pts) —
  1. Provide a list of two (2) projects, for which your firm has provided, or is providing, services which are similar in nature and scope to the type of services required for this project in the past five (5) years for a government agency.
  2. For each of the above two (2) listed projects, provide the following information: Type of services provided, owner’s contact person, cost, telephone number and email address. 
• Location of Respondent’s Management Office/Project Manager to City Hall (10 pts) —

  Location of managing firm/project manager relative to City Hall — higher consideration will be given to firms whose Managing Firm/Project Manager is located nearest to City Hall . The website maps.google.com (using the “Shortest” route type) should be utilized to determine mileage. The City will award points as follows:

  > 0 but ≤ 100 miles of the project area = 10 points

  > 100 but ≤ 200 miles from of the project area = 7 points

  > 200 but ≤ 300 miles from of the project area = 4 points

  > 300 miles from of the project area = 0 points

• Cost Effectiveness (20 pts) —

  The Cost Effectiveness score will be based on a maximum of 10 points, distributed evenly across the total number of qualified responses.

  • The point spread is determined by dividing 10 by the number of qualified responses. Scores will be rounded to two (2) decimal places.
    • Example: If four (4) qualified responses are received, the spread is 2.5 points. The Respondent with the lowest total cost will receive 10 points; the next lowest will receive 7.5 points; the following will receive 5.0 points; and so on.
  • The Respondent with the highest total cost will always receive a score of 0.

Submission Requirements

• RESPONDENT CONFIRMATION (required) —

  RESPONDENT:

  The undersigned, as Respondent, hereby declares and certifies that the only person(s) or entities interested in this Solicitation as principal(s), or as persons or entities who are not principal(s) of the Respondent but are substantially involved in performance of the Work, is or are named herein, and that no person other than herein mentioned has any interest in this Solicitation Response or in the Agreement to be entered into; that this Response is made without connection with any other person, company, or parties submitting a Solicitation Response; and that this Response is in all respects fair and in good faith without collusion or fraud. 

  Respondent represents to the City that, except as may be disclosed in an addendum hereto, no officer, employee or agent of the City has any interest, either directly or indirectly, in the business of Respondent to be conducted under the Agreement, and that no such person shall have any such interest at any time during the term of the Agreement, should it be awarded to Respondent.

  Respondent further declares that it has examined the Agreement and informed itself fully in regard to all conditions pertaining to this solicitation; it has examined the specifications for the Work and any other Agreement documents relative thereto; it has read all of the addenda furnished prior to the Solicitation opening, as acknowledged below; and has otherwise satisfied itself that it is fully informed relative to the Work to be performed.

  Respondent agrees that if its Response is accepted and an Agreement negotiated, if applicable, with the City, Respondent shall contract with the City in the form of the attached Agreement and shall furnish everything necessary to complete the Work in accordance with the time for completion specified in the Agreement and shall furnish the required evidence of the specified insurance.

• Do you intend to use Subconsultants/Subcontractors on this project? (required)
• Proposed Subcontractors / Subconsultants (required) —

  Please provide the following for each Subcontractors / Subconsultants (Excluding Debris Removal Services) :

  1. Name
  2. Address 
  3. Description of Work
• Certificate As To Corporation (required) —

  Please download the below documents, complete, and upload.

• Qualifications - General (required) —

  Please download the below documents, complete, and upload.

• Upload Resumes (required) —

  Please upload resumes of personnel.

• Qualifications - Similar Projects (required) —

  Please download the below documents, complete, and upload.

• Drug-Free Workplace (required) —

  The Respondent in accordance with Section 287.087, F.S., hereby certifies that Respondent satisfies the following requirements:

  1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

   

  2. Notifies employees, via the statement specified in paragraph 1, above, that, as a condition of working on the contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893, F.S., or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five days after such conviction.

   

  3. Gives each employee engaged in providing the contractual services that are under bid a copy of the statement specified in paragraph 1, above.

   

  4. Informs employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations

   

  5. Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.

   

  6. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of Section 287.087, F.S.

   

  As the person authorized to confirm this statement, I certify that this firm complies fully with the above requirements.

• Affidavit of Non-Collusion (required) —
  1. I am the owner or duly authorized officer, representative, or agent of  the Respondent that has submitted the Solicitation Response.
  2. The attached Solicitation Response is genuine. It is not a collusive or sham Solicitation Response.
  3. I am fully informed respecting the preparation and contents of, and knowledgeable of all pertinent circumstances respecting the attached Solicitation Response.
  4. Neither Respondent nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Respondent, firm, or person to submit a collusive or sham Solicitation Response in connection with the Agreement for which the attached Solicitation Response has been submitted, or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by agreement, collusion, communication, or conference with any other Respondent, firm, or person to fix the price or prices in the attached Solicitation Response of any other Respondent, or to fix any overhead, profit, or cost element of the Solicitation Response prices or the Letter of Interest price of any other Respondent, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against the City or any other person interested in the proposed Agreement. 
  5. No official or other officer or employee of the City, whose salary or compensation is payable in whole or in part by the City, is directly or indirectly interested in this Solicitation Response, or in the supplies, materials, equipment, work, or labor to which it relates, or in any of the profits therefrom. 

  Please indicate yes to confirm or no to not confirm.

• Owner or duly authorized officer, representative, or agent of Respondent (required) —

  Please supply the full name and title of the  owner or duly authorized officer, representative, or agent completing the Solicitation Response as evidenced in SunBiz.

• Upload Plan Examiner Certifications (required) —

  Plans Examiners must be certified by the State of Florida Department of Business and Professional Regulation as regulated by Florida Statute 468, Part XII for all disciplines the plan examiner will review.

• Upload Inspector Certifications (required) —

  Inspectors must be certified by the State of Florida Department of Business and Professional Regulation as regulated by Florida Statute 468, Part XII for all disciplines the inspector will be responsible for monitoring. 

• Upload Map of Respondent's Office Location to City Hall. (required) —

  Respondent shall include a copy of the map location directions of the Respondent’s Management office to City Hall, i.e. map quest, google maps or similar application.

• What type of Solicitation (required)
• Will this be a multiple contract award? (required)
• What funds are being utilized for this project/contract (City Funds or Grant)? (required)
• For the purposes of this solicitation, a Bid/Proposal/Letter of Interest guaranty ________ required (required)
• Is federal funding involved in this project? (required)
• Is this a FEMA reimbursement project? (required)