PLANNING CONSULTING SERVICES POOL

Background

Project Details

• Reference ID: 26-020
• Department: Community Development
• Department Head: Eleanor Norena (Director)

Important Dates

• Questions Due: 2026-08-07T14:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Qualifications and Experience (40 pts) —
  • Demonstrated experience with municipal planning and land‑use regulation
  • Experience working with Florida planning statutes (e.g., Ch. 163 F.S.)
  • Credentials, licenses, and certifications of key personnel
  •Staff experience with development review, zoning, and long‑range planning
  •Experience in resiliency planning, climate adaptation, hazard mitigation, environmental planning, or related disciplines relevant to the City’s resiliency goals
• Technical Approach (30 pts) —
  • Demonstrated understanding of the City’s planning processes
  • Completeness and feasibility of the proposed approach
  • Ability to meet deadlines and comply with City workflows and permitting systems
  •A clear description of how the consultant’s planning approach will support the City’s resiliency priorities, including alignment with the City’s draft Resiliency Action Plan, Stormwater Master Plan, Vulnerability Study, and Broward County’s Regional Resilience strategies
  • Identification of opportunities to reduce risk, improve adaptability, and help Dania Beach proactively plan for environmental and infrastructure challenges
• Capacity and Resources (25 pts) —
  • Availability of personnel to respond to on‑demand assignments
  • Depth and diversity of staff expertise across planning disciplines
  • Ability to attend meetings, conduct field inspections, and perform timely review
  •Availability of staff or sub‑consultants with expertise in resiliency planning, coastal adaptation, stormwater planning, climate policy, and related specialties
• Past Performance and References (5 pts) —
  • Quality of previous work for governmental agencies
  • Responsiveness and reliability
  • Relevant project examples within the past five years
• TBD (20 pts)

Submission Requirements

• PROPOSAL SUBMISSION
• Please upload your proposal response here. (required)
• PROPOSER QUALIFICATION QUESTIONAIRE
• Firm Name:
• Business Address: (required)
• Contact information of authorized representative (required) —

  Include name, title, email address and phone number

• Entity Type (required)
• Date of organization or incorporation of business:
• State in which business is organized or incorporated:
• Please list the name and title of Principal Officers and the date they were elected:
• If Proposer is other than an individual, corporation or partnership, describe the organization and give the names and addresses of principals:
• How many years has your organization been in business? (required)
• If Proposer is operating under a fictitious name, submit evidence of compliance with the Florida Fictitious Name Statute:
• Please list any former names under which your business has operated:
• The length of time (continuous) in business in Florida: (required)
• If an out-of-state Corporation or entity, must be currently authorized to do business in Florida by the Office of the Florida Secretary of State. (required)
• State the name and title of the individual who will have responsibility relating to the services: (required)
• State the name and address of attorney or law firm, if any, for the business of the Proposer: (required) —

  If none, indicate such in the space below.

• Have you personally reviewed the requirements for the proposed services? (required)
• Have you ever failed to complete any work awarded to you? If so, state when, where and why: (required)
• State the names, addresses and the type of business of all firms that are partially or wholly owned by Proposer:
• Attach a financial statement including Proposer's latest balance sheet and income statement showing the following items: a) Current Assets b) Net Fixed Assets c) Other Assets d) Current Liabilities e) Other (required) —

  Note that financials are exempt in Florida statutes from public record disclosure and will remain confidential.

• State the name of the firm preparing the financial statement and its date: (required)
• Is this financial statement for the identical organization named on page one? (required)
• If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent-subsidiary).
• The Proposer acknowledges and understands that the information contained in response to this Questionaire shall be relied upon by the City in awarding a contract and such information is warranted by Proposer to be true. The discovery of any omission or misstatement that materially affects the Proposer's qualifications to perform under the contract shall cause the City to reject the proposal, and if after the award, to cancel and terminate the award, contract or both. (required)
• REQUIRED FORMS
• Anti-Human Trafficking Affidavit (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Sworn Statement Under Section §287.133(3)(a), Florida Statutes on Public Entity Crimes (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Certification to Accuracy of Propsal (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Drug Free Workplace Certification (required) —

  Whenever two (2) or more bids/Bids, which are equal with respect to price, quality, and service, are received by the CITY OF DANIA BEACH for the procurement of commodities or contractual services, a bid/Bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

  1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
  2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1).
  4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction.
  5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community by any employee who is so convicted.
  6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Section 287.087, Florida Statutes.

  By confirming I certify that said Company has implemented a drug-free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in letters (A) through (F) above.

• What is the purpose of the solicitation? (required)
• Has department previously conducted a competitive solicitation for the good or service? (required)
• If yes, please provide detail (include vendor’s name, competitive solicitation number and title). (required)
• Will this solicitation impact another department (e.g. IT for connectivity or equipment)? (required)
• If yes, please provide detail. (required)
• Date contract or services needed by? (required)
• Project manager contact information. (required)
• Name and contact information of project consultant, if applicable.
• Names of selection/evaluation committee members. (required) —

  No  less than 3 members, no more than 8

• Estimated project cost. (required)
• Amount budgeted for project or service. (required)
• What is the general ledger account number for funding? (required) —

  Enter the G/L account number that funds have been allocated to.

• Is this a grant funded project? (required)
• Please enter the name of the granting agency: (required) —

  Example: FDOT

• What is the grant agreement number? (required)
• What is the amount of the grant? (required)
• Will there be a pre-bid or pre-proposal meeting? (required)
• Will the meeting be mandatory or not? (required)
• If yes, what is the location of the meeting? (required) —

  If virtual enter link, if on-site enter address

• Will the solicitation require a term contract? (required)
• Enter initial contract term and renewal options. (required)