Plants @ Pomeroy ES

The Mesa Unified School District #4 is seeking reputable and qualified vendor(s) to provide ceiling tiles for the district as needed.

Background

Project Details

• Reference ID: QR2712B7
• Department: Purchasing Department
• Department Head: Michelle Hamilton (Director of Purchasing)

Evaluation Criteria

• School Facilities Board (SFB) Notification —

  Please note that this project is contingent on funding approval from the School Facilities Board and If not approved, this project may not be awarded. However, if the School Facilities Board elects not to fund this project, the District reserves the option to fund any or all with alternative funding.

   

  All invoices, pay applications and change orders must be submitted on AIA form or AIA formatted forms for School Facility Board review.

   

• INSTRUCTIONS TO OFFERORS —

  Pre-Offer Inquiries

  Any inquiry related to a Solicitation, including any requests for or inquiries regarding standards referenced in the Solicitation shall be directed solely to the Solicitation Contact Person. The Offeror shall not contact or direct inquiries concerning the Solicitation to any other employee unless the Solicitation specifically identifies a person other than the Solicitation Contact Person as a contact.

  Any inquiry that results in changes to the Solicitation shall be answered solely through a written Solicitation Addendum. An Offeror may not rely on verbal responses from the Solicitation Contact Person to inquiries.

  Offer Preparation

  An Electronic Offer shall be submitted on the forms provided in the Solicitation. No Facsimile or Physical Mail (USPS, FEDEX, UPS, etc.) offers will be accepted.

  Modifications shall not be permitted after Offers have been opened except as otherwise provided under applicable law.

  The Offeror acknowledges that submittal of a proposal is an acceptance of all Terms and Conditions of the Solicitation.

  District will not reimburse an Offeror for the cost of responding to a Solicitation.

  Prices stated in a Solicitation shall not include applicable state and local taxes. District is exempt from paying federal excise tax and state property taxes. District is not exempt from state and local transaction privilege (sales) taxes. The amount of any applicable transaction privilege or use tax of a political subdivision of the State is not a factor in determining the lowest Offeror.

  Submission of Offer

  Each Offer shall be submitted electronically through OpenGov.

  Offer Amendment or Withdrawal. The Offeror may withdraw an Offer any time prior to the Offer Deadline. The Offer may not be amended or withdrawn after the Offer Deadline, except as otherwise provided under applicable law.

  Additional Offer Information

  An Offer submitted after the Offer Deadline shall not be accepted.

  In the case of discrepancy between the unit price or rate and the extension of that unit price or rate, the unit price or rate shall govern.

  The Offeror shall hold its Offer open for sixty (60) days from the date the solicitation is due. An Offer may be rejected if the District is unable to issue an order within such timeframe.

• Scope of Work —

  The Mesa Unified School District #4 is seeking reputable and qualified vendor(s) to provide line item and discount pricing on plants for Pomeroy Elementary School as needed from date of award through August 1, 2026.

  This quote will be awarded by line item. The District reserves the right to make a multiple award to more than one offeror. The award will be limited to the least number of offerors that the District determines is necessary to meet the needs of the District.

  Discount: Manufacturers or offerors current price used to establish percentage off discounts to receive net pricing.

  Line item pricing and percentage (%) off discount awarded on this quote must remain firm throughout the contract period. As part of this quote, freight should be a separate line item cost. If your company offers free delivery or a minimum order quantity for free delivery, that information should be included as part of this quote. All shipments shall reference the purchase order number on the outside of the carton and shall include a packing slip.

  Offeror will not be considered for a percent (%) off of manufacturer, published price list or catalog, where they have not quoted at least one of the line items.

  Plants are shipped or delivered to the district Operations Warehouse located at 555 South Lewis Street, Mesa, Arizona 85210. Unit Cost are F.O.B. Delivered means F.O.B. Destination, Freight Prepaid and Allowed where the vendor or shipper owns all goods in transit and is liable for delivery to the point of destination. The vendor or shipper is responsible for filing any claims with the delivering carrier for breakage or other loss and for any damage resulting from transportation. The vendor shall include the cost of freight in the unit price.

  Product delivery is requested as soon as possible upon receipt of purchase order.

• INSURANCE —

  The Contractor shall be responsible to the District for the acts and omissions of any and all persons whether directly or indirectly employed by them. They shall maintain such insurance as will protect them and the Mesa Unified School District from claims under Workers Compensation Acts, and from any other claims or damage for personal injury, including death, which may arise from operations under the contract.

  The offeror must provide Statutory Worker's Compensation Insurance or show evidence of comparable insurance by private carrier as well as public liability and property damage coverage with limits no less than $500,000-$1,000,000 bodily injury and $500,000 property damage (or $1,000,000 combined single limit). These documents must be furnished before work begins.

  While performing this project, the offeror guarantees to carry adequate insurance to protect the District in case of accident, fire and theft.

  Workers employed by the Contractor who use their own private vehicles as a service vehicle for their employer, must carry the same insurance requirements listed in this proposal. These documents must be furnished upon request.

• Insurance Requirement —
  1. Insurance: Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work by the Contractor, his agents, representatives, employees or subcontractors. The insurance requirements herein are minimum requirements and in no way limit the indemnity covenants contained in this quotation. Contractor shall provide coverage with limits of liability not less than those stated below.
     1. Commercial General Liability - Occurrence Form
        Policy shall include bodily injury, property damage and broad form contractual liability coverage.
        1. General Aggregate $2,000,000
        2. Products - Completed Operations Aggregate $1,000,000
        3. Personal and Advertising Injury $1,000,000
        4. Each Occurrence $1,000,000
        5. The policy shall be endorsed to include the following additional insured language: "Mesa Unified School District #4 is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor".
     2. Automobile Liability Bodily Injury and Property Damage for any owned, hired, and non-owned vehicles used in the performance of this
        1. Contract. Combined Single Limit (CSL) $1,000,000
        2. The policy shall be endorsed to include the following additional insured language: "Mesa Unified School District #4 is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor, including automobiles owned, leased, hired or borrowed by the Contractor".
     3. Worker's Compensation and Employers' Liability
        1. Workers' Compensation Statutory
           1. Employers' Liability
              1. Each Accident $100,000
              2. Disease -Each Employee $100,000
              3. Disease -Policy Limit $500,000
     4. Property Insurance: Contractor's awarded contracts for construction or expansion of buildings shall obtain and maintain for the duration of the project, course of construction builders risk insurance in the amount of the real property being constructed.
        1. ADDITIONAL INSURANCE REQUIREMENTS: The policies are to contain, or be endorsed to contain, the following provisions:
           1. The Contractor's insurance coverage shall be primary insurance and noncontributory with respect to all other available sources.
           2. Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions of this Contract.
• FEDERAL REQUIREMENTS —

  2.4. FEDERAL REQUIREMENTS

  Federal Procurement of Food 7 CFR 210.21 & 7 CFR 220.16 (d) “Buy American”
  The Contractor shall purchase, to the maximum extent practicable, domestic agricultural commodities or products “SUBSTANTIALLY” (over 51%) processed in the United States. Exceptions to the Buy American provision should be used as a last resort, an Alternative or exception may be approved upon written request before item is delivered and documentation kept.

  Rights to Invention Made Under a Contract or Agreement (All Purchases)
  If the Federal award meets the definition of” funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that ”funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

  Debarment, Suspension, Ineligibility and Voluntary Exclusion:
  By signing the Offer & Acceptance form, the Offeror shall certify that they have not been debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs under executive order 12549 and 12689. The Offeror shall comply with regulations implementing Office of Management and Budget Guidance in Non-procurement Debarment and Suspension codified at 2 CFR Part 180 and 2 CFR Part 417. These regulations restrict transactions with certain parties that are debarred, suspended or otherwise excluded from, or ineligible for, participation in Federal assistance programs or activities. (Only applies to contracts over $25,000)

  Equal Employment Opportunity (All Purchases)
  Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, ”Equal Employment Opportunity” (30 FR 12319, 12935, 3
  CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

  Termination Clause:
  The district may terminate for cause and for convenience the contract. Appendix II to 2 CFR Part 200. (Only applies to contracts over $10,000)

  Procurement of recovered materials (Expenditures for item over $10,000)
  A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

  For Building Projects:

  A. Copeland “Anti-Kickback” Act - All contracts and sub grants in excess of $2000 for construction or repair awarded by recipients and sub recipients shall include a provision for compliance with the Copeland “Anti-Kickback” Act

  B. Davis-Bacon Act - The OFFEROR shall comply with the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CFR Part 5).

• Insurance - SFB Requirement —

   

  1. Insurance. Contractor shall procure and maintain until all of its obligations under the Contract have been fully discharged, comprehensive insurance against claims for injury to persons or damage to property which may arise from or in connection with the work performed and material delivered by Contractor or subcontractors. Contractor must have workers compensation insurance unless except by Arizona law. The insurance requirements are minimum requirements and in no way limit the indemnity covenants contained in the Solicitation.
  2. Insurance Coverage. Unless other coverage’s or amounts are specified in the Special Requirements of Solicitation, Contractor shall provide coverage’s with limits of liability not less than the following:
     1. Commercial General Liability – Liability arising out of activities performed by or on behalf of Contractor
        1. General Aggregate $5,000,000
        2. Products – Completed Operations Aggregate $1,000,000
        3. Personal and Advertising Injury $1,000,000
        4. Each Occurrence $2,000,000
        5. Umbrella Liability (Each Occurrence) $5,000,000
     2. The policy shall be endorsed to include the following specific language: "Mesa Unified School District #4 is named as additional insured with respect to liability arising out of the activities performed by, or on behalf of Contractor."
  3. Automobile Liability – Bodily injury and property damage for any owned, hired, and non-owned vehicles used in the performance of the Contract
     1. Combined Single Limit (CSL) $1,000,000
     2. The policy shall be endorsed to include the following language: "Mesa Unified School District #4 is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of Contractor, including automobiles owned, leased, hired or borrowed by Contractor."
  4. Workers’ Compensation and Employers' Liability
     1. Workers' Compensation Statutory
        1. Employers' Liability:
           1. Each Accident $100,000
           2. Disease -Each Employee $100,000
           3. Disease -Policy Limit $500,000
     2. Property Insurance
        Contractors awarded contracts for construction or expansion of buildings shall obtain and maintain for the duration of the project, course of construction builders risk insurance in the amount of the real property being constructed.
  5. Additional Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions:
     1. Contractor's insurance coverage shall be primary insurance and noncontributory with respect to all other available sources.
     2. Coverage provided by Contractor shall not be limited to the liability assumed under the indemnification provisions of this Contract.
  6. Safety. Contractor, at its own expense and at all times, shall take all reasonable precautions to protect persons and District property from damage, loss, or injury resulting from the activities of Contractor, including its employees and subcontractors. Contractor shall comply with all applicable federal, state and local government job safety requirements, including the Occupational Safety Health Act.

Submission Requirements

• AZ Commercial Contractor License #
• ASBESTOS AND HAZARDOUS MATERIAL STATEMENT (required) —

  ATTENTION: Architects, Engineers, Consultants, Contractors, Sub- contractors, Craftsmen and Vendors. The following information is extremely important and must be adhered to without exception:
  Asbestos Contained Building Materials (ACBM) will not be used on any project within the Mesa Unified School District #4. ACBM is defined as any building material having an asbestos content of 1% or more. Typical examples of materials that may contain asbestos and therefore would be considered ACBM are: vinyl asbestos tile, certain forms of adhesive used to hold vinyl tile, certain forms of adhesive used to hold cove base molding, some thermal insulation, and transite paneling. The above list is not complete but merely represents some of the material more commonly found on job sites that are ACBM. As per EPA guidelines, some roofing material used on the exterior of the buildings may be considered ACBM. Address any questions concerning asbestos to Keith Bonkoski at 480-472-6000.

  Solder and paint with any amount of lead is no longer authorized, and will not be used in any District projects.

  HOLD HARMLESS: Interface of work under this contract with work containing asbestos shall be executed by the contractor at risk and discretion with full knowledge of the currently accepted standards, hazards, risks and liabilities associated with asbestos work and asbestos containing products. By execution of this contract, the contractor acknowledges the above and agrees to hold harmless the owner, employees and agents and assigns for all asbestos liability which may be associated with respect to the above-mentioned standards, hazards, risks and liabilities.

  Prior to performing any work that may disturb building materials, Seller shall request from Purchaser and review the most current Asbestos Hazard Emergency Response Act (AHERA) report for the applicable site. Seller acknowledges that such report identifies materials that are asbestos-containing material (ACM), non-ACM, or assumed ACM. Seller shall ensure that no disturbance of suspect materials occurs unless proper identification, testing, and, where applicable, abatement procedures have been completed in accordance with all federal, state, and local regulations.

  I have read the above information and will comply.

  Confirm that you will comply with the ASBESTOS AND HAZARDOUS MATERIAL STATEMENT

• Non-Collusion Affidavit (required) —

  You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:
  That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror. This company is in compliance with the Federal Requirements stated above, where applicable.

• Acceptance of Terms and Conditions (required) —

  The vendor hereby submits an Offer and agrees to furnish the material, service or construction in compliance with all terms, conditions, specifications, and amendments in the Solicitation and certifies this company is in compliance with the Federal Requirements stated above, where applicable. In Accordance with A.R.S. § 35-394, the bidder is not currently and for the duration of the contract will not use the forced labor of ethnic Uyghurs in the People's Republic of China including goods, services, contractors, subcontractors, or suppliers thereof.

• W-9 (required) —

  Please upload a updated W-9 Form

• Certificate of Insurance (COI) (required) —

  Please upload your complete COI here

• Discount (required) —

  Discount % if invoices are paid within ten days of receipt:

• Subcontractors List (required) —

  Please upload a list of subcontracts

• Is this a Construction Bid? (required)
• Is this a SFB Project (required)