Plants, Trees and Shrubs for Pelican Bay Services

As requested by the Pelican Bay Services Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified Bidders in accordance with the terms, conditions and specifications stated or attached. The Bidders, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. All references to “Bidder” are also referred to as “Contractor” and “Vendor.”

The Division is seeking the purchase and delivery of plant material for community right-of-way beautification within the Pelican Bay Services Division. Items are purchased on an “as required” basis and due to the wide variance, and unpredictability of the nature of the needs and budgets. Historically, County departments have spent approximately $300,000 dollars annually; however, this may not be indicative of future buying patterns.

Background

The Pelican Bay Services Division (PBSD) Municipal Services Taxing & Benefit Unit was formed for the purposes of providing street lighting, water management, beach renourishment, ambient noise management, extraordinary law enforcement service and beautification, including but not limited to beautification of recreation facilities, sidewalk, street and median areas, identification markers, the maintenance of conservation or preserve areas.

The purpose of this request is for purchase and delivery of plant material for community right of way beautification within the Pelican Bay Services Division. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance.

Project Details

• Reference ID: 26-8667
• Department: Pelican Bay Services
• Department Head: Neil Dorrill (Division Director)

Important Dates

• Questions Due: 2026-07-01T21:00:07.592Z

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The County of Collier, FL is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Summary —

  As requested by the Pelican Bay Services Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified Bidders in accordance with the terms, conditions and specifications stated or attached. The Bidders, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. All references to “Bidder” are also referred to as “Contractor” and “Vendor.”

   

  The Division is seeking the purchase and delivery of plant material for community right-of-way beautification within the Pelican Bay Services Division. Items are purchased on an “as required” basis and due to the wide variance, and unpredictability of the nature of the needs and budgets. Historically, County departments have spent approximately $300,000 dollars annually; however, this may not be indicative of future buying patterns.

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Timeline —

  Release Project Date:	June 3, 2026
  Question Submission Deadline:	July 1, 2026, 5:00pm
  Proposal Submission Deadline:	July 8, 2026, 3:00pm PROCUREMENT SERVICES DIVISION Conference Room B 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112

• Project Contact —

  Patricia Dobrovodska

  Procurement Strategist II

  3303 Tamiami Trail E

  East Naples, FL 34112

  Email: patricia.dobrovodska@collier.gov

  Phone: (239) 252-8946 Ext: 8946

• Procurement Contact —

  Patricia Dobrovodska

  Procurement Strategist II

  3303 Tamiami Trail E

  East Naples, FL 34112

  Email: patricia.dobrovodska@collier.gov

  Phone: (239) 252-8946 Ext: 8946

Submission Requirements

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood, and agree to the terms in this solicitation and that I am authorized to submit this response on behalf of my company. I certify that all the documents submitted by a corporation must be executed in the corporate name by the president, a vice president, or duly authorized representative. The corporate address and state of incorporation must be shown below the signature.* (required)
• I certify that all documents have been executed by an authorized agent on behalf of the company. (required)
• Invitation to Bid (ITB) Instructions Form (required) —

  Invitation to Bid (ITB) Instructions have been acknowledged and accepted.

• Collier County Purchase Order Terms and Conditions. (required) —

  Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

• Insurance Requirements (required) —

  Vendor Acknowledges Insurance Requirement and is prepared to produce the required insurance certificate(s) within five (5) days of the County's issuance of a Notice of Recommended Award.

• Bid Schedule (required) —

  Please upload the completed bid schedule in Microsoft Excel format.

• County Required Forms
• Vendor Declaration Statement (Form 1) (required)
• Conflict of Interest Certification (Form 2) (required)
• Immigration Certification (Form 3) (required)
• E-Verify - Memorandum of Understanding (required) —

  Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

• Local Vendor Preference (if claiming Form 4) —

  Include a copy of the business tax receipt. 

• Reference Questionnaire (if applicable Form 5) —

  All forms must be completed.

• Certificate of Authority to Conduct Business in State of Florida (sunbiz.org)*tate (SunBiz)* (required) —

  http://dos.myflorida.com/sunbiz/ should be attached with your submittal. All the documents submitted by a corporation must be executed in the corporate name by the president, a vice president, or a duly authorized representative. The signatory must appear on Sunbiz, if not, attach a Resolution or Certificate of Authority. 

• W-9 Form (required)
• Signed Addendums (If Applicable)
• Any required licenses.
• Miscellaneous Documents
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.

Questions & Answers