Police and Fire Testing Services for Entry-Level and Promotional Exams

The City of Edinburg is seeking proposals from expert firms to provide entry-level and develop custom promotional examinations, study guides, and answer keys for its Police and Fire Departments.

Background

The City of Edinburg is a Civil Service municipality that adheres to Texas Local Government Code Chapter 143 for all public safety hiring and promotion. To support department demands, the City administers approximately two entry-level and promotional exams for all ranks per department each year, or on an as-needed basis.

Police Department Workforce

The Police Department currently maintains a workforce of 195 civil service employees, distributed across the following ranks:

• Police Officers: 163 positions 
• Sergeants: 22 positions 
• Lieutenants: 8 positions 
• Assistant Chiefs: 2 positions 

Fire Department Workforce

The Fire Department currently maintains a workforce of 85 civil service employees, distributed across the following ranks:

• Firefighters: 40 positions 
• Driver/Apparatus Engineers: 15 positions 
• Lieutenants: 21 positions 
• Captains: 4 positions
• Deputy Chiefs: 4 positions 
• Assistant Fire Chief: 1 position 

Project Details

• Reference ID: IRFQ 2026-0003
• Department: Human Resources
• Department Head: Erica Balli (Human Resources Director)

Important Dates

• Questions Due: 2026-08-07T20:00:00.000Z

Evaluation Criteria

• Cost Proposal & Value (30 pts) —

  The cost will be evaluated on the itemized breakdown of each exam, per-candidate, set-up or writing fee, study guides, answer key fees, delivery fees, credits for unused exams (entry level) and any additional costs.

• Methodology & Compliance (20 pts) —

  The vendor will provide their process for the creation of custom promotional exams using the City provided resource materials and explain the process of challenged questions.

• Customer Service Support & Test Turnaround Time (30 pts) —

  The vendor will provide detailed service framework, including response times for inquiries, their process for handling urgent issues, the dedicated team assigned to Edinburg and a timeline for the creation and administration of each exam. The support should also include a timeline when the City requests an exam and the turn around time for entry and promotional exams for Police & Fire. The vendor should include if there are additional fees for expedited requests. This information can be included on the questionnaire.

• References (20 pts) —

  Vendor will provide three (3) professional reference from municipal clients for whom they have developed similar police and fire exams within the past five (5) years.

Submission Requirements

• Vendor certifies they have read this Request for Quotes, viewed any Exhibits (if applicable), and are authorized to submit this quote on behalf of their organization. Vendor further understands this is not a formal solicitation. A contract may or may not be formed from this request. If a formal solicitation is deemed necessary, vendors will be notified. (required)
• Please include three (3) references where Vendor provided services of similar size and scope. Please do not include the City of Edinburg or any City employees as references. (required)
• Examples of Previous Work* Please submit example photos of previous work completed in similar scope. (required)
• Police Testing Services Questionnaire (required) —

  Please download the below documents, complete, and upload.

• Fire Testing Services Questionnaire (required) —

  Please download the below documents, complete, and upload.

• Sample Contract Agreement-*For Reference Only- No Response Required —

  Please download the below documents. *For Reference Only- No Response Required

• Project Description (required) —

  Please enter a brief one to two paragraph description of the project.

• Is this a Construction Project? (required)
• Engineer's Estimate (required) —

  Please enter the Engineer's Estimate as required by Texas Government Code Chapter 2269

• Substantial Completion (required) —

  Please enter the number of days for substantial completion.

  *Must specify "Calendar Days" or "Working Days"

• Final Completion (required) —

  Please enter the number of days for final completion.

  *Must specify "Calendar Days" or "Working Days"

• Is a Bid Bond required for this project? (required)
• Are federal funds involved in this project? (required)
• Is this bid for a one time purchase? (required)
• Contract Renewal Options (required) —

  How many one-year renewal options are available?

• Contract end date (required) —

  Please enter the date a resulting contract is to end in the following format:

  MM/DD/YYYY