Police Department Flooring Replacement Project

The City of Manhattan Beach (“City”) invites sealed proposals on the project described herein to be submitted via the City’s e-Procurement Portal, OpenGov. Proposals will be received until 11:00 am on Monday, June 1, 2026.

The Project includes, without limitation, at the Manhattan Beach Police Department building, 420 15^th Street, Manhattan Beach, CA 90266, furnishing all necessary labor, materials, equipment and other incidental and appurtenant work necessary to complete the Project to the City’s sole satisfaction, as more specifically described in the Contract Documents. The Work includes, but is not limited to, on a phased work basis as approved by City, temporary relocation of office furniture, removal and disposal of existing flooring in specified rooms, removal of glue, baseboards/coving and other debris to a clean surface, floor grinding or filling to a flat surface, sealing of all PCC flooring surfaces, glue down of city provided LVT planks, installation of Contractor supplied 4” and 6” wall base and door thresholds, restoration of office furniture and cleanup of all work areas. This Work performance is to be in strict conformance with the Contract Documents, permits from regulatory agencies with jurisdiction, and applicable regulations. Refer to project plans, Special Instructions, and Technical Provisions. The quantity of Work to perform and materials to be furnished are approximations only and is the basis for the comparison of BIDS. Actual quantities of Work to perform may vary at the discretion of the City Engineer.

Please review the attachment section for further details and submit your bid documents in the questionnaire section.

Estimated Bid Value: $200,000

Bid Valid: 90 calendar days

Liquidated Damages: $1,000.00 per day

Anticipated Start Date: August 2026

Project Duration: 60 total Working Days

License Requirements: Valid Class B, or combination of Class C, Contractor’s license(s)

Bid Bond: 10%

Payment Bond: 100%

Performance Bond: 100%

Warranty Bond: 10%

Background

The Work to be performed is within the Manhattan Beach Police Department Building which is a secure access controlled site operating on a 24-hour, 7-day per week basis. The Contractor’s Staff shall be required to provide approved government identification documents, a current Real ID Driver’s License and/or a US Passport, and pass a Live Scan Background Check, a process of collecting an individual's digital fingerprints and using them for a criminal background check, prior to gaining access to the worksite. Additionally, all Contractor’s Staff shall be run for active Warrants. Contractor shall incur all costs for the Live Scan Background Check.

Time for completion of the Work is 60 total Working Days from the date specified in the Notice to Proceed to order materials and complete construction in every detail. Primary working hours shall be within the timeframe of 8:00 pm to 5:00 am, Sunday night to Friday morning, respectively. Working hours shall be adjusted as directed, if necessary, to meet Police Department operational functionality.

Please review the attachment section for further details regarding the Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials.

Project Details

• Reference ID: E1308-26C
• Department: Public Works
• Department Head: Erick Lee (Director)

Important Dates

• Questions Due: 2026-05-18T18:00:00.000Z
• Pre-Proposal Meeting: 2026-05-13T17:00:00.000Z — 420 15th Street, Manhattan Beach, CA 90266 A single individual from each firm shall provide a current ID Driver’s License and/or a US Passport to attend.

Evaluation Criteria

• TO THE BIDDER —

  The following information is required of all Bidders at the time of Bid submission:

  Online via OpenGov:

  1. 1. Online Completed Bid Schedule
     2. Online Acceptance of Addenda (if any)
     3. Online Completed Subcontractor Designation Form

  Scanned copy submitted as attachment in OpenGov:

  1. 1. Completed and Signed Bidder's Proposal - Contractor’s Statement
     2. Completed References Form
     3. Completed, Signed and Notarized Bid Bond or Other Security Form
     4. Signed Noncollusion Declaration Form
     5. Evidence satisfactory to the City indicating the capacity of the person(s) signing the Bid to bind the Bidder

  Failure of the Bidder to provide all required information in a complete and accurate manner may cause the Bid to be considered non-responsive.

• How to Submit —

  Bids will be received electronically through OpenGov. A bid received after the time set for the bid opening shall not be considered. Bidders are required to submit (upload) all items listed in the BIDDER’S CHECKLIST including acknowledgement of all addendums. Bids will be received prior to 11:00 am Monday, June 1, 2026, and will be opened online at that time.

Submission Requirements

• Bidder's Proposal - Contractor's Statement (required) —

  Please upload completed Contractor's Statement here:

  (Contractor's Statement found in Bid Documents)

• Bid Bond (required) —

  Please upload all documents pertaining to the bond requirements here:

  (Bid Bond template found in Bid Documents)

• Noncollusion Declaration Form (required) —

  Please upload completed Non-collusion Declaration Form here:

  (Non-collusion Declaration Form found in Bid Documents)

• Evidence of capacity of the person(s) signing the Bid to bind the Bidder (required) —

  Please upload all documents pertaining to evidence of capacity of the person(s) signing the Bid to bind the Bidder.

• Designation of Subcontractors (required) —

  List all Subcontractors who will perform Work or labor or render service to the Contractor in or about the construction of the Work or improvement, or a Subcontractor licensed by the State of California who, under subcontract to the Contractor, specially fabricates and installs a portion of the Work or improvement according to detailed drawings contained in the Plans and Specifications, in an amount in excess of one-half of one percent of the Contractor’s total Bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of one percent of the Contractor’s total Bid or $10,000.00, whichever is greater. If all Subcontractors do not fit on this page, attach another page listing all information for all other Subcontractors.

  *The percentage of the total Bid shall represent the “portion of the work” for the purposes of Public Contract Code Section 4104(b).

  Name under which Subcontractor is Licensed and Registered	CSLB License Number(s) and Class(es)	DIR Contractor Registration Number	Address and Phone Number	Type of Work (e.g., Electrical)	Percentage of Total Bid (e.g., 10%)