Police Outside Duty Competitive Contract

The Pennsauken Township, NJ , is soliciting proposals for Police Outside Duty Competitive Contract. Proposals are to be submitted via the Township's eProcurement Portal via https://procurement.opengov.com/portal/pennsauken PRIOR TO 10:30 am on Wednesday, August 12, 2026. Late proposals will not be accepted.

Project work includes

The Township seeks the management and administration of the Police Department’s Off-Duty Detail on their behalf (commonly referred to as “Extra Duty”). In accordance with Township Code all patrol officers, sergeants and Lieutenants ("Pennsauken police officers") employed by the Township of Pennsauken Police Department may be permitted to perform extra duty details for police-related matters for private or public entities subject to the terms and conditions of the Township Code and departmental policy.

The successful bidder shall be responsible for the administration of all off- duty police details including requests for service, scheduling work, invoicing and collection of payments.

Background

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Project Details

• Reference ID: 2026-RFP-08
• Department: Procurement
• Department Head: - (-)

Evaluation Criteria

• TECHNICAL CRITERIA (10 pts) —

  Proposed methodology:

  1. Does the contractor's proposal demonstrate a clear understanding of the scope of work and related objectives?
  2. Is the contractor's proposal complete and responsive to the specific RFP requirements?
  3. Has the past performance of the contractor's proposed methodology been documented?
  4. Does the contractor's proposal use innovative technology and techniques?
  5. Are sound environmental practices such as recycling, energy efficiency, and waste reduction used?
• MANAGEMENT CRITERIA (55 pts) —
  1. Project management:
     1. How well does the proposed scheduling timeline meet the contracting unit's needs?
     2. Is there a project management plan?
  2. History and experience in performing the work:
     1. Does the contractor document a record of reliability of timely delivery and on-time and on-budget implementation?
     2. Does the contractor demonstrate a track record of service as evidenced by on-time, on-budget, and contract compliance performance?
     3. Does the contractor document industry or program experience?
     4. Does the contractor have a record of moral integrity?
  3. Availability of personnel, facilities, equipment and other resources:
     1. To what extent does the contractor rely on in-house resources vs. contracted resources?
     2. Are the availability of in-house and contract resources documented?
  4. Qualification and experience of personnel:
     1. Documentation of experience in performing similar work by employees?
     2. Does the contractor make use of business capabilities or initiatives that involve women, the disadvantaged, small and/or minority owned business establishments?
     3. Does the contractor demonstrate cultural sensitivity in hiring and training staff?
        1. 1.  
• COST CRITERIA (35 pts) —
  1. Cost of goods to be provided or services to be performed:
     1. Relative cost: How does the cost compare to other similarly scored proposals?
     2. Full explanation: Is the price and its component charges, fees, etc. adequately explained or documented?
  2. Assurances of performance:
     1. If required, are suitable bonds, warranties, or guarantees provided?
     2. Does the proposal include quality control and assurance programs?
  3. Contractor's financial stability and strength:
     1. Does the contractor have sufficient financial resources to meet its obligations?

Submission Requirements

• Ownership Disclosure Certification (required) —

  Please download the below documents, complete, and upload.

• Bidder acknowledgement of receipt, or not, of addenda. (required) —

  Please download the below documents, complete, and upload.

• New Jersey Business Registration Certificate (required) —

  Please upload your NJ BRC. 

• Sample Certificate of Insurance —

  Please download the below documents, complete, and upload.

• Experience and Qualifications Questionnaire (required) —

  Please download the below documents, complete, and upload.

• Pricing Proposal (required)
• Combined Disclosure of Investment of Iran/Russia/Belarus (required) —

  Please download the below documents, complete, and upload.

• Evidence of Affirmative Action Compliance (required) —

  Please download the below documents, complete, and upload.

• Taxpayer Identification Number and Certification (required) —

  Please download the below documents, complete, and upload.

• Technical Proposal (without cost) (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • Thi sis a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Is this a Prompt Pay project? (required)
• Does "Prevailing Wage Act and Public Works Contractor Registration Act" apply to your project? (required)
• Contract Term for Project (required) —

  Please enter the term for the contract of your project.

  Example: 4 years