PORTABLE MULTI-PARAMETER SONDE FOR WATER QUALITY MONITORING

PORTABLE MULTI-PARAMETER SONDE:

That is able to measure the following parameters in natural waters: Temperature, conductivity, pH, dissolved oxygen, and depth.

Communication with unit must be provided via an Apple or Android-based  app that records and stores instrument readings and enables sensor calibration.

Also required: A hard-sided protective case and all calibration solutions.

QUOTES MUST INCLUDE ITEMS IN STOCK AND READY FOR DELIVERY ON OR BEFORE JUNE 15, 2026.

SHIP TO:

Okaloosa County Tourist Development Council

1540 Miracle Strip Pkwy SE

Fort Walton Beach, FL 32548

Attn: B Daily for Robert Fenwick

NO USED, REFURBISHED OR REBUILT SUBMISSIONS ACCEPTED.

Project Details

• Reference ID: REQ 26000532
• Department: Tourist Development
• Department Head: Jennifer Adams (Director)

Important Dates

• Questions Due: 2026-05-20T20:00:00.000Z

Evaluation Criteria

• Summary —

  PORTABLE MULTI-PARAMETER SONDE:

   

  That is able to measure the following parameters in natural waters: Temperature, conductivity, pH, dissolved oxygen, and depth.

  Communication with unit must be provided via an Apple or Android-based  app that records and stores instrument readings and enables sensor calibration.

  Also required: A hard-sided protective case and all calibration solutions.

   

  QUOTES MUST INCLUDE ITEMS IN STOCK AND READY FOR DELIVERY ON OR BEFORE JUNE 15, 2026.

  SHIP TO:

  Okaloosa County Tourist Development Council

  1540 Miracle Strip Pkwy SE

  Fort Walton Beach, FL 32548

  Attn: B Daily for Robert Fenwick

   

  NO USED, REFURBISHED OR REBUILT SUBMISSIONS ACCEPTED.

• CONTRACTORS INSURANCE —
  1. The Contractor shall not commence any work in connection with this Agreement until he has obtained all required insurance and the certificate of insurance has been approved by the Okaloosa County Risk Manager or designee.
  2. All insurance policies shall be with insurers authorized to do business in the State of Florida and having a minimum rating of A, Class X in the Best Key Rating Guide published by A.M. Best & Co. Inc.
  3. All insurance shall include the interest of all entities named and their respective officials, employees & volunteers of each and all other interests as may be reasonably required by Okaloosa County.  The coverage afforded the Additional Insured under this policy shall be primary insurance.  If the Additional Insured have other insurance that is applicable to the loss, such other insurance shall be on an excess or contingent basis.  The amount of the company’s liability under this policy shall not be reduced by the existence of such other insurance.
  4. With the exception of Workers’ Compensation policies, the County shall be shown as an Additional Insured with Endorsement for each policy on the Certificate of Insurance.
  5. The County shall retain the right to reject all insurance policies that do not meet the requirement of this Agreement. Further, the County reserves the right to change these insurance requirements with 60-day notice to the Contractor.
  6. The County reserves the right at any time to require the Contractor to provide copies (redacted if necessary) of any insurance policies to document the insurance coverage specified in this Agreement.
  7. Any subsidiaries used shall also be required to obtain and maintain the same insurance requirements as are being required herein of the Contactor
  8. Any exclusions or provisions in the insurance maintained by the Contractor that excludes coverage for work contemplated in this agreement shall be deemed unacceptable and shall be considered breach of contract.
• PORTABLE MULTI-PARAMETER SONDE FOR WATER QUALITY MONITORING —

  PORTABLE MULTI-PARAMETER SONDE:

   

  That can measure the following parameters in natural waters: Temperature, conductivity, pH, dissolved oxygen, and depth.

  Communication with the unit must be provided via an Apple or Android-based  app that records and stores instrument readings and enables sensor calibration.

  Also required: A hard-sided protective case and all calibration solutions.

   

  QUOTES MUST INCLUDE ITEMS IN STOCK AND READY FOR DELIVERY ON OR BEFORE JUNE 15, 2026.

   

  NO USED, REFURBISHED OR REBUILT SUBMISSIONS ACCEPTED.

• WORKERS’ COMPENSATION INSURANCE —
  1. The Contractor shall secure and maintain during the life of this Agreement Workers’ Compensation insurance for all of his employees employed for the project or any site connected with the work, including supervision, administration or management, of this project and in case any work is sublet, with the approval of the County, the Contractor shall require the Subcontractor similarly to provide Workers’ Compensation insurance for all employees employed at the site of the project, and such evidence of insurance shall be furnished to the County not less than ten (10) days prior to the commencement of any and all sub-contractual Agreements which have been approved by the County.
  2. Contractor must be in compliance with all applicable State and Federal workers’ compensation laws, including the U.S. Longshore Harbor Workers’ Act or Jones Act, if applicable.
  3. No class of employee, including the Contractor himself, shall be excluded from the Workers’ Compensation insurance coverage.  The Workers’ Compensation insurance shall also include Employer’s Liability coverage and a Waiver of Subrogation in favor of the County on the Certificate of Insurance. If there is an existing approved State of Florida Exemption for Workers’ Compensation it must be provided to Okaloosa County.  

  Limit:

  State                           Statutory
  Employer's Liability     $500,000 each accident

• Timeline —

  Release Project Date:	May 15, 2026
  Question Submission Deadline:	May 20, 2026, 3:00pm
  Proposal Submission Deadline:	May 22, 2026, 3:00pm

• COMMERCIAL GENERAL LIABILITY INSURANCE —
  1. The Contractor shall carry Commercial General Liability insurance against all claims for Bodily Injury, Property Damage and Personal and Advertising Injury liability caused by the Contractor.
  2. Commercial General Liability coverage shall include the following:
     1. Premises & Operations Liability
     2. Bodily Injury and Property Damage Liability
     3. Independent Contractors Liability
     4. Contractual Liability
     5. Products and Completed Operations Liability
  3. Contractor shall agree to keep in continuous force Commercial General Liability coverage for the length of the contract.

  Limit

  $1M each occurrence for Bodily Injury & Property Damage
  $1M each occurrence Products and completed operations

• Project Contact —

  Erin Poole

  Purchasing Agent II

  5749A Old Bethel Road

  Crestview, FL 32531

  Email: epoole@myokaloosa.com

  Phone: (850) 689-5960

• BUSINESS AUTOMOBILE LIABILITY —

  Coverage must be afforded for all Owned, Hired, Scheduled, and Non-Owned vehicles for Bodily Injury and Property Damage. If the contractor does not own vehicles, the contractor shall maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Policy. Contractor must maintain this insurance coverage throughout the life of this Agreement.

  Limit:

  $1M each accident (a combined single limit)

• Procurement Contact —

  Erin Poole

  Purchasing Agent II

  5749A Old Bethel Road

  Crestview, FL 32531

  Email: epoole@myokaloosa.com

  Phone: (850) 689-5960

• AIRCRAFT LIABILITY —
  1. The Contractor shall carry Aircraft Liability insurance against all claims for Bodily Injury, Property Damage caused by the Contractor.
  2. Contractor shall agree to keep in continuous force Aircraft Liability coverage for the length of the contract.

  Limit:

  $1M each occurrence for Bodily Injury & Property Damage
  $1M each occurrence Products and completed operations

• WATERCRAFT LIABILITY INSURANCE —
  1. The Contractor shall carry Watercraft Liability insurance against all claims for Bodily Injury, Property Damage caused by the Contractor.
  2. Contractor shall agree to keep in continuous force Watercraft Liability coverage for the length of the contract.

  Limit:

  $1M each occurrence for Bodily Injury & Property Damage
  $1M each occurrence Products and completed operations

• BUILDER'S RISK —

  Builder’s Risk Insurance written on an “All Risk” basis equal to one hundred percent (100%) of the completed project value, including the interests of the County, Vendor, and subcontractors. Deductibles not to exceed 5% for Named Windstorm and $20,000 per claim for all other perils.

• Cyber Liability / Data Breach —

  Cyber Liability Insurance, including Network Security and Privacy Liability coverage, shall include liability arising from theft, dissemination, or use of confidential information stored or transmitted electronically; unauthorized access, tampering, or hacker attacks; denial of service; and introduction of malicious code or viruses. Coverage must include PCI breach expenses if the Vendor collects credit card information, as well as monitoring, remediation, and notification costs required under state law.

  Minimum Limit: $1,000,000 per loss. 

• Professional Liability (Errors & Omissions) —

  Professional Liability/Errors & Omissions Insurance covering wrongful acts, errors, or omissions in professional services.

  Minimum Limit: $1,000,000 per claim.

• Pollution/Environmental Liability —

  Pollution Liability Insurance covering bodily injury, property damage, and cleanup costs arising from the release of pollutants.

  Minimum Limit: $1,000,000 per occurrence.

• NOTICE OF CLAIMS OR LITIGATION —

  The Contractor agrees to report any incident or claim that results from performance of this Agreement.  The County representative shall receive written notice in the form of a detailed written report describing the incident or claim within ten (10) days of the Contractor’s knowledge.  In the event such incident or claim involves injury and/or property damage to a third party, verbal notification shall be given the same day the Contractor becomes aware of the incident or claim followed by a written detailed report within ten (10) days of verbal notification.

• INDEMNIFICATION & HOLD HARMLESS —

  To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the County, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or wrongful conduct of the Contractor and other persons employed or utilized by the Contractor in the performance of this contract.

• CERTIFICATE OF INSURANCE —
  1. Certificates of Insurance indicating the project name, number, and evidencing all required coverage and if applicable any State of Florida approved Workers’ Compensation Exemption must be submitted not less than 10 days prior to the commencement of any of the work. The certificate holder(s) shall be as follows:  Okaloosa County BCC, 5479A Old Bethel Road, Crestview, Florida, 32536.
  2. The contractor shall provide a Certificate of Insurance to the County with a thirty (30) day prior written notice of cancellation; ten (10 days’ prior written notice if cancellation is for nonpayment of premium).
  3. In the event that the insurer is unable to accommodate the cancellation notice requirement, it shall be the responsibility of the contractor to provide the proper notice.  Such notification shall be in writing by registered mail, return receipt requested, and Addressed to the Okaloosa County Purchasing Department at 5479-A Old Bethel Road, Crestview, FL 32536.
  4. In the event the contract term goes beyond the expiration date of the insurance policy, the contractor shall provide the County with an updated Certificate of insurance no later than ten (10) days prior to the expiration of the insurance currently in effect.  The County reserves the right to suspend the contract until this requirement is met.
  5. The certificate shall indicate if coverage is provided under a claims-made or occurrence form.  If any coverage is provided on a claims-made form, the certificate will show a retroactive date, which should be the same date of the initial contract or prior.
  6. All certificates shall be subject to Okaloosa County’s approval of adequacy of protection. 
  7. All deductibles or SIRs, whether approved by Okaloosa County or not, shall be the Contractor’s full responsibility. 
  8. In no way will the entities listed as Additional Insured be responsible for, pay for, be damaged by, or limited to coverage required by this schedule due to the existence of a deductible or SIR.  
• GENERAL TERMS —

  Any type of insurance or increase of limits of liability not described above which, the Contractor required for its own protection or on account of statute shall be its own responsibility and at its own expense.

  Any exclusions or provisions in the insurance maintained by the contractor that excludes coverage for work contemplated in this contract shall be deemed unacceptable and shall be considered breach of contract.

  The carrying of the insurance described shall in no way be interpreted as relieving the Contractor of any responsibility under this contract.

  Should the Contractor engage a subcontractor or sub-subcontractor, the same conditions will apply under this Agreement to each subcontractor and sub-subcontractor.

  The Contractor hereby waives all rights of subrogation against Okaloosa County and its employees under all the foregoing policies of insurance.

• EXCESS/UMBRELLA INSURANCE —

  The Contractor shall have the right to meet the liability insurance requirements with the purchase of an EXCESS/UMBRELLA insurance policy.  In all instances, the combination of primary and EXCESS/UMBRELLA liability coverage must equal or exceed the minimum liability insurance limits stated in this Agreement.

Submission Requirements

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Solicitation Acknowledgement (required) —

  I certify that this bid is made without prior understanding, agreement, or connection with any other respondent submitting a bid for the same materials, supplies, equipment or services, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this bid and certify that I am authorized to sign this bid for the respondent.

• DBE/Minority Vendor (required) —

  Are you a certified DBE or Minority Vendor?

• DBE/Minority Vendor Certification (required) —

  Upload a copy of your DBE/Minority Vendor certification.

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.

• Insurance Requirements (required) —

  Pick all that apply.