Active SLED Opportunity · KENTUCKY · COUNTY OF KENTON
AI Summary
Kenton County requests bids for portable restroom rentals and servicing at county parks and facilities. The contract is for two years with options to renew. Services include placement, maintenance, and cleaning of units. Mandatory pre-bid meeting required. Proposals due June 19, 2026.
The Kenton County Fiscal Court (County) is requesting proposals for Portable Restroom Rentals and Servicing at Kenton County Owned Facilities.
This Request for Bid/Proposals is issued pursuant to applicable provisions of the Kenton County Purchasing Ordinance 121.46.
Unless otherwise provided herein, Liability Insurance in the amount of $1,000,000.00 must be maintained throughout the life of the contract. A Certificate of Insurance, naming the Kenton County Fiscal Court as Additional Insured, must be submitted prior to execution of the Contract.
All liability policies shall apply on a Primary and Non-Contributory basis with any insurance maintained by the County. All policies shall contain a Severability of Interest / Cross Liability clause. The vendor shall require all subcontractors to carry insurance coverages and limits consistent with these requirements, as applicable to their scope of work. Certificates of Insurance for subcontractors shall be provided to the County upon request.
The policy must provide that the County (as Additional Insured) shall be given at least a 10 day advance written notice of any proposed cancellation, material change, or termination of the policy.
Minimum Limits:
The Kenton County Fiscal Court (County) is requesting proposals for Portable Restroom Rentals and Servicing at Kenton County Owned Facilities.
Proposals should be prepared according to the submittal requirements listed below and should provide all necessary information that the proposer considers pertinent to demonstrate qualifications for the scope of work.
The contractor shall place, repair, and provide maintenance services to designated portable restroom units and the permanent county unit as directed by the Departmental Manager or his/her designee. The contractor/bidder shall provide costs for the tasks as listed on the bid sheets. The intent of this RFP is to establish a master service agreement for delivery and service of Portable Restrooms as well as the service of the Permanent County owned unit.
It shall be the Contractors responsibility to service all county facilities as requested by the Departmental Manager or his or her designee. All maintenance, installation and repairs shall be provided in accordance with the highest standards of the industry, applicable trade practices, and shall be in conformance to all current Federal, State, and Local laws, codes, and regulations.
The scope of work include routine general services and cleaning, winterization and installations that are commonly performed by portable Restroom contractors including recorded service dates and personnel completing service.
A service schedule shall be mutually agreed upon between the County and the Contractor and is subject to change based upon usage.
Each unit must maintain a working locking mechanism, including a working occupied/vacant indicator, seat and lid shall be hinged and in working order, and paper holder firmly attached to unit. Hand sanitizer shall be provided and routinely refilled in all units. All other equipment shall be in working order per the manufacturer’s specifications.
Contractor shall be issued keys to locations for accessibility of units for servicing. Contractor will sign for keys when issued and shall return all keys upon termination of contract. Final invoices will be processed upon return of all county issued keys.
Equipment shall be installed and maintained at the following locations:
Facility | Address | Number of Units/Type | Location Drop |
Richardson Road Park | 3975 Richardson Road, Independence, KY 41051 | 2 – Handicap Unit | Unit will be placed in front of shelter near left column 2nd Unit placed off Thomas Drive Parking lot area |
Lincoln Ridge Park | 420 Independence Station Rd, Independence, KY 41051 | 1 – Handicap Unit | Placed near shelter house 2 (a temporary 2nd unit may be needed) |
Doe Run Lake Park | 1501 Bullock Pen Road, Covington, KY 41017 | 1 - year long service of permanent county owned unit | Permanent unit is located in gravel lot (near boat ramp) |
Pioneer Park | 3952 Madison Pike, Covington, KY 41017 | 2 – Handicap Unit – 1 seasonal, 1 year long | 1 – year long unit – Soccer field North parking lot, 1 – seasonal by shelter house on blacktop pad |
Middleton-Mills Park | 3415 Mills Road, Covington, KY 41015 | 2 – Handicap Unit - Seasonal | 1 – soccer concession/restroom 1 – shelter house 2 (back of park) |
Bowman Field | 8895 Locust Pike, Covington, KY 41015 | 1 – Handicap Unit – year long | 1 – year long unit – near box car at edge of parking lot |
Fox Run Park | 604 Independence Station Rd, Independence, KY 41051 | 1 – Handicap unit – year long | 1 – year long unit – near front left entrance of parking lot |
Note: Service dates and units may vary according to needs.
Please provide pricing for a Portable Restroom Trailer 3+ Person unit based upon an as needed basis for Special Events, etc.
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease.
Minimum Limits:
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease. Kenton County will request proof of Certification at award and at such other times during the life of the Contract as it deems necessary.
This Request for Bids/Proposals is issued pursuant to applicable provisions of the Kenton County Purchasing Ordinance 121.46.
The County shall direct the vendor for exact placement of all requested units. This list is not intended to be all inclusive, and the County has established appropriate bid items for “on-call” units that may be placed throughout Kenton County. The selected contractor shall provide itemized billing for each invoice. Each invoice shall differentiate, if applicable, monthly rental rate, service fees and winterization fees.
The County shall provide a 7 day notice for removal of individual units. Without regard for the status of the pickup, the County shall not be responsible for invoices after the notice period.
Owner’s obligation to pay amounts due under the contract shall be contingent upon receipt of invoices with sufficient detail to permit identification of the units as described in the specification.
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.
Minimum Limit: $1,000,000 combined single limit per accident.
A mandatory pre-bid meeting will be help to allow prospective Bidders/Offers to review the site conditions and gain a complete understanding of the full scope of work. Attendance is required for bid eligibility. This meeting will take place on NO VALUE at NO VALUE at NO VALUE.
Proposals received from Bidders/Offers who do not attend the mandatory pre-bid meeting will be rejected.
A pre-bid meeting will be held to allow all prospective Bidders/Offers to review site conditions and gain a complete understanding of the full scope of work. Attendance is encouraged but NOT required for bid eligibility. This meeting will take place on NO VALUE at NO VALUE at NO VALUE. All attendees should meet by the elevator on the first floor by the Madison Street entrance.
Aircraft Liability Insurance covering owned, non-owned, and hired aircraft, including unmanned aircraft systems (drones), for bodily injury and property damage.
Minimum limit of $1,000,000 per occurrence.
One vendor will be selected to provide Portable Restroom services for a period of two (2) years. The County reserves the right, at its sole option, to renew the contract for three (3) additional consecutive terms of one year each. Once the term has expired, services will be re-advertised and no additional work assignments will be made under the contract. Projected maximum increases in fees for the subsequent terms shall be provided in the Bid Form. Actual percentage increases shall be negotiated with the contractor prior to any renewal. Final negotiated pricing for each renewal term shall be firm.
Effective date will be July 1, 2026 with Contractual renewal dates running July 1 through June 30 of each year.
Term period definitions:
Typical Seasonal Service Dates: October 15 – April 30.
Yearly Service: 12 months from date of contract award.
No pre-bid meeting is scheduled for this bid.
The selected contractor shall respond to service requests within two (2) business days.
For emergency repairs that impact the safety of a public area, the response time should be within 24 hours.
Builder’s Risk Insurance written on an “All Risk” basis equal to one hundred percent (100%) of the completed project value, including the interests of the County, Vendor, and subcontractors. Deductibles not to exceed 5% for Named Windstorm and $20,000 per claim for all other perils.
Bidders/Offerors shall submit all inquiries regarding this bid via the county eProcurement Portal, located at https://procurement.opengov.com/portal/kentoncounty. Questions must be submitted by 2:00 pm on Wednesday, June 10, 2026. All answers will be posted on the County's eProcurement Portal no later than 2:00 pm on Monday, June 15, 2026. Questions will not be accepted after the deadline.
Bidders should also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.
Crime Coverage including employee dishonesty, forgery or alteration, and computer fraud.
Minimum Limit: $1,000,000 per occurrence.
The selected contractor shall warrant that any services or related materials that are found to be defective or faulty due to imperfect and/or bad workmanship and/or materials within two (2) business days from the date of notification shall be replaced at no additional cost to the County.
Cyber Liability Insurance including Network Security and Privacy Liability coverage shall include liability arising from theft, dissemination, or use of confidential information stored or transmitted electronically; unauthorized access, tampering, or hacker attacks; denial of service; and introduction of malicious code or viruses. Coverage must include PCI breach expenses if the Vendor collects credit card information, as well as monitoring, remediation, and notification costs required under state law.
Minimum Limit: $1,000,000 per loss.
Bidder/Offerors shall promptly notify Kenton County of any ambiguity, inconsistency or error which they may discover upon examination of the bidding documents. Interpretations, corrections and changes will be made by addendum. Each bidder/offeror shall ascertain prior to submitting a bid that all addenda have been received and acknowledged in the bid.
Bidders are required to register for an account via the county eProcurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/kentoncounty/projects/263022.
Garage Liability and Garage Keepers Liability Insurance covering Vendors that manage parking facilities or service County vehicles.
Minimum Limit: $1,000,000 per occurrence.
Kenton County reserves the right at any time and for any reason to cancel this Request for Bids/Proposals, accept or reject any or all bids/proposals or any portion thereof, or to accept an alternate bid/proposal. Kenton County reserves the right to waive any immaterial defect in any bid. Kenton County may seek clarification from any bidder/offeror at any time and failure to respond promptly is cause for rejection.
Sealed bids are due no later than 2:00 pm, on Friday, June 19, 2026, at which time they shall be opened in public. Bidders shall submit their proposals through the County's eProcurement Portal located at https://procurement.opengov.com/portal/kentoncounty/projects/263022.
Bids will automatically be unsealed at 2:00 pm, on Friday, June 19, 2026, at which time they will be posted on the County's eProcurement Portal located at https://procurement.opengov.com/portal/kentoncounty/projects/263022.
Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. Kenton County strongly recommends completing your response well ahead of the deadline.
Bids/Proposals must be submitted via the county eProcurement Portal https://procurement.opengov.com/portal/kentoncounty. All information and certifications called for must be furnished. Bids/Proposals submitted in any other manner, or which fail to furnish all information or certificates required, may be summarily rejected. Bids may be modified or withdrawn prior to the time specified for the opening of bids/proposals.
Any required documents or forms shall be filled out legibly in ink or typewritten with all erasures, strikeovers and corrections initialed in ink by the person signing the bid. The bid shall include the legal name of the bidder, the complete mailing address, and be signed in blue ink by a person or persons legally authorized to bind the bidder/offeror to a contract. Name of person signing should be typed or printed below the signature.
Inland Marine/Equipment Floater covering tools, equipment, mobile machinery, and materials in transit or at temporary or job-site locations.
Minimum Limit: $1,000,000 per occurrence.
Kenton County will not be liable for any costs incurred by bidders/offers in replying to this Request for Bids/Proposals.
Liquor Liability Insurance required when Vendor sells, serves, or furnishes alcoholic beverages.
Minimum Limit: $1,000,000 per occurrence.
Bidders/Offers are cautioned to verify their bids/offers before submission. Negligence on the part of the bidder/offeror in preparing the bid/proposal confers no right for withdrawal or modification of the bid/proposal after it has been opened. In case of error in the extension of prices in the bid/proposal, the unit prices will govern. All price extensions are to be checked by the buyer to insure the total bid/proposal is accurate.
It is the responsibility of the Bidder responding to the RFP to carefully examine the specifications and become totally informed regarding the requirements. There will be no additional allowances made after the award of this contract due to lack of knowledge of the requirements. References to brand names, models, and /or types of equipment, product, or commodity throughout this solicitation are representative of the equipment, product, and commodity desired by the Kenton County Fiscal Court. Vendors shall provide the specified equipment, product, or commodity, or an approved equivalent. The materials supplied must comply with these specifications and be satisfactory to the Kenton County Fiscal Court.
It is the intent of Kenton County to award a contract to the lowest responsible bidder/offeror meeting specifications. Kenton County reserves the right to determine the lowest responsible bid/offer on the basis of an individual item, groups of items, or in any way determined to be in the best interests of Kenton County. Award will be based on the following factors (where applicable):
Bids/proposals accepted by the Kenton County Fiscal Court will be available to all local municipalities in Boone, Campbell and Kenton Counties.
Kenton County will not be liable for any costs incurred by bidders/offers in replying to this Request for Bids/Proposals.
Maritime liability coverage for work on or near navigable waters, including liabilities under the Jones Act, U.S. Longshore & Harbor Workers’ Compensation Act (USL&H), and general maritime law.
Minimum Limit: $1,000,000 per occurrence.
The price quoted for each item is the full purchase price, including delivery to destination, and includes all transportation and handling charges, premiums on bonds, material or service costs, patent royalties and all other overhead charges of every kind and nature. Unless otherwise specified, prices shall remain firm for the contract period.
Professional Liability/Errors & Omissions Insurance covering wrongful acts, errors, or omissions in professional services.
Minimum Limit: $1,000,000 per claim.
Prices quoted must be net after deducing all trade and quantity discounts. Where cash discounts for prompt payment are offered, the discount period shall begin with the date of receipt of a correct invoice or receipt or final acceptance of goods, whichever is later.
Property Insurance covering Vendor-owned or leased property used in performance, including contents, improvements/betterments, and property in the Vendor’s care, custody, or control (as applicable).
Minimum Limit: $1,000,000 per occurrence.
All Bidders/Offerors must have or obtain a Kenton County and Cities Occupational License prior to performing any work in Kenton County or any of it’s Cities, Kenton County Ordinance 225.19, Section III (a). Bidders/Offerors must be in full compliance with all Kenton County and Cities’ Occupational License Ordinances (KENTON COUNTY FISCAL COURT ORDINANCES 78-6-1, 220.8, 223.0, 223.7, 225.19, 225.25) prior to awarding of a contract. Kenton County shall have the right to reject any bids/offers from Bidders/Offerors that are not in compliance with Kenton County and Cities’ Occupational License Ordinances.
Kenton County is not subject to Federal Excise tax. Per Kentucky Administrative Regulation 103 KAR 30:225E, Kenton County is exempt from state and local taxes.
Pollution Liability Insurance covering bodily injury, property damage, and cleanup costs arising from the release of pollutants.
Minimum Limit: $1,000,000 per occurrence.
Sexual Abuse & Molestation Insurance required when Vendor provides services to youth or other vulnerable populations.
Minimum Limit: $1,000,000 per occurrence.
Reference to brand names and numbers is descriptive, but not restrictive, unless otherwise specified. Bids/Proposals on equivalent items will be considered, provided the bidder/offeror clearly states exactly what is proposed to be furnished, including complete specifications. Unless the bidder/offeror specified otherwise, it is understood the bidder/offeror is offering a referenced brand item as specified or is bidding/offering as specified when no referenced and does not propose to furnish an “equal”. Kenton County reserves the right to determine whether a substitute offer is equivalent to and meets the standard of quality indicated by the brand name and number.
Samples of items, when called for, must be furnished free of expense and, if not destroyed in the evaluation process, will, upon request, be returned at the vendor’s expense. Request for the return of samples must accompany the sample and include UPS Pickup Slip, postage or other acceptable mode of return. Individual samples must be labeled with bidder/offeror’s name, item reference, manufacturer’s brand name and number.
Umbrella/Excess Liability Insurance providing coverage in excess of General Liability, Automobile Liability, and Employer’s Liability.
Minimum Limit: $1,000,000 per occurrence.
State or list by reference on the reverse side of the Bid/Proposal form herein any variations to specifications, terms and/or conditions.
Seller shall indemnify and hold harmless Kenton County, its agents, officials, and employees from and against all injuries, losses, claims, suits, costs and expenses which may accrue against Kenton County as a consequence of granting the Contract.
Time is of the essence of this contract and if delivery of acceptable items or rendering of services is not completed by the time promised, Kenton County reserves the right, without liability, in addition to its other rights and remedies, to terminate the contract by notice effective when received by Seller, as to stated items not yet shipped or services not yet rendered and to purchase substitute items or services elsewhere and charge the Seller with any or all losses incurred. Kenton County shall be entitled to recover its attorney’s fees and expenses in any successful action by Kenton County to enforce this contract.
A Bid Bond amounting to five (5%) percent of the proposed bid/proposal price must be provided with the response. The Bid Bond may be in the form of a surety bond, cashier check or other form of surety satisfactory to the county attorney. If the contract is awarded to the bonded bidder, the bidder will accept the contract as bid, or else the surety will pay the Fiscal Court a specific amount because of default on part of the bidder.
A Performance Surety Bond amounting to one hundred (100%) percent of the Contract price must be provided prior to execution of the contract assuring Kenton County that the project will be pursued with due diligence and completed according to the plans and specifications. This requirement may also be met by a letter of credit.
Materials or equipment purchased are subject to inspection and approval at Kenton County’s destination. Kenton County reserves the right to reject and refuse acceptance of items which are not in accordance with the instructions, specifications, drawings or data of Seller’s warranty (express or implied). Rejected materials or equipment shall be removed by, or at the expense or, the seller promptly after rejection.
Seller warrants that all goods and services furnished hereunder will conform in all respects to the terms of this solicitation, including any drawings, specifications or standards incorporated herein, and that they will be free from latent and patent defects in materials, workmanship and title, and will be free from such defects in design. In addition, Seller warrants that said goods and services are suitable for, and will perform in accordance with, the purposes for which they are purchased, fabricated, manufactured and designed or for such other purposes as are expressly specified in this solicitation. Kenton County may return any nonconforming or defective items to the Seller or require correction or replacement of the item at the time the defect is discovered, all at the Seller’s risk and expense. Acceptance shall not relieve the Seller of its responsibility.
Seller represents and warrants that the goods or services furnished hereunder (including all labels, packages and container for said goods) comply with all applicable standards, rules and regulations in effect under the requirements of all Federal, State and local laws, rules and regulations as applicable, including the Occupational Safety and Health Act as amended, with respect to design, construction, manufacture or use for their intended purpose of said goods or services. Seller shall furnish “Material Safety Data Sheets” on all chemicals.
Contractor shall comply with the Kentucky Human Rights Act, HRA 344.150 – 344.270 as amended and any rules and regulations promulgated in accordance therewith, including, but not limited to the Equal Employment Opportunity EEO 45.550 – 45.640 which is incorporated herein by reference. Furthermore, the Contractor shall comply with the Employment Discrimination Act, EDA 344.040, 344.050 as amended.
Seller shall pay all royalties and license fees. Seller shall defend all suits or claims for infringement of any patent, copyright or trademark rights and shall hold Kenton County harmless from loss on account thereof.
This contract shall be governed by and construed according to the laws of the Commonwealth of Kentucky. Pursuant to the provisions of KRS 45A.343, the contractor or vendor is required to reveal to Kenton County any final determination of a violation of KRS Chapters 136, 139, 141, 337, 338 and 342 by the contractor or vendor within the previous five (5) years; and further that said contractor or vendor has been and is in continuous compliance with the provisions of KRS Chapters 136, 139, 141, 337, 341, and 342 for the duration of the contract. The failure of a contractor or vendor to reveal a final determination of a violation to a local government, or to comply with the statutory requirements, is considered grounds for cancellation of a contract and disqualification of the contractor or vendor from eligibility for any Kenton County contracts for a period of two (2) years.
Proposals will be evaluated based on cost, vendor qualifications, and completeness of proposal. The County reserves the right to clarify any information submitted in response to this RFP and to negotiate terms with the selected vendor if deemed necessary.
All parties must possess and submit valid insurance certificates, performance bond if required, and necessary permits and licenses as required by federal, state, and local law.
The County reserves the right to not award a contract, to reject any and all responses, or to advertise for new bids if the County judges its interests to be better served thereby.
The signee hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items listed, subject to all instructions, conditions, specifications and attachments hereto.
The bidder/offeror affirms to the Kenton County Fiscal Court the ability to meet all requirements and further affirms that the work will be done in compliance with all Federal, State and Local codes, ordinances, and regulations.
Upload your proposal here. Do not include any pricing or cost within your proposal. Proposals that include pricing information may be disqualified.
Upload your price proposal here.
Will you be using a cashier check for your bid bond?
Upload an image of your Cashier Check.
All Cashier's Check should be received by the County by 2:00 pm on Friday, June 19, 2026.
Proposals whose cashier's check are not received by the date and time indicated, may be rejected.
It is the respondents responsible to ensure that the cashier's check is received on time.
Upload a copy of your Bid Bond here.
Pick an option below.
Do you want to use OpenGov's electronic pricing table or have the vendor upload their pricing proposal?
Will an evaluation committee be reviewing these proposals?
Select all required insurance requirements.
Select which surety items you need.
What are you buying? Select an option below.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.