The Town of Nantucket ("Town"), through its Department of Public Works, invites qualified responders to submit bids for Portable Restroom Services. This Request for Quotes ("RFQ") is made in accordance with Massachusetts General Laws, Ch. 30B.
Background
The Town of Nantucket is located within the County of Nantucket. The Town functions under a Town Manager/Select Board form of government. The Select Board operates under a Charter and enacts policies intended to promote and enhance the general welfare of the Town. In addition to customary municipal operations, the Town operates a skilled nursing facility, a public school system, two wastewater treatment facilities, a housing department, and a solid waste facility.
The Town of Nantucket is located 30 miles off the south coast of Cape Cod. It was settled in 1659 and incorporated in 1671. The Town has an annual year-round population of approximately 18,000 and up to 65,000 seasonal residents. The island is 14 miles in length and 3 1/2 miles wide. Nantucket is comprised of residential, commercial, and large tracts of undeveloped land, including a state forest. Transportation routes include a busy airport, a thriving seaport, and a locally maintained road system which includes urban, suburban and rural road systems.
Project Details
- Reference ID: 2026-DPW-0121
- Department: Department of Public Works
- Department Head: Andrew (Drew) Patnode (Public Works Director)
Important Dates
- Questions Due: 2026-05-11T18:00:00.000Z
- Answers Posted By: 2026-05-12T20:00:00.000Z
Evaluation Criteria
- Overview —
The Portable Restroom (AKA Porta-Potties) Rental Services Contract provides for the seasonal supply, placement, servicing, and removal of portable restroom units at designated public locations across Nantucket. Services include delivery/removal, regular maintenance, cleaning, and waste removal.
- Terms of Service —
This successful bidder shall perform services as necessary from May 2026 to May 2027. This is intended to be a one (1) year contract with an option to renew for two (2) additional one (1) year terms, not to exceed three (3) years to the Town of Nantucket sole discretion.
- Description of Services —
The Contractor shall furnish all labor, equipment, and materials necessary to supply, deliver, install, and service standard and/or ADA-compliant portable toilet units (“Porta-Potties”). Each unit shall be a portable structure with a self-contained chemical toilet, equipped with a covered seat, hand disinfectant, paper hand towels, and toilet tissue. These supplies shall be replenished at each service.
All units shall be delivered to and removed from the locations specified in the contract documents, in accordance with the established schedule.
The Contractor shall provide regular pump-out, cleaning, and restocking services for all installed units. Services shall be performed either:
- In accordance with the scheduled service requirements; or
- As authorized by the Department of Public Works Director or their designee on an as-needed basis.
The Contractor shall be responsible for the proper handling, transportation, and disposal of all waste in compliance with applicable laws and regulations.
Any additional services beyond the contracted scheduled services must be authorized in advance by the Department of Public Works Director or their designee.
The Contractor shall provide emergency contact names and telephone numbers to the Department of Public Works Director or their designee and shall be prepared to respond promptly to urgent service requests.
- General Terms —
- Service includes pump-out, cleaning, and restocking of all paper products and hand disinfectant.
- The Town may adjust locations as needed.
- The Town may redistribute units among locations.
- Additional units will be compensated at quoted unscheduled service rates.
- Scheduled Service —
1. Madaket Beach
Quantity: Four (4) units
Delivery Schedule:
- One (1) unit delivered Friday before Memorial Day (last Monday of May)
- One (1) unit delivered on or about June 15
- Two (2) units delivered Friday before July 4
- Three (3) units removed day after Labor Day (first Monday of September)
- One (1) unit removed day after Columbus Day (second Monday of October)
Service Schedule:
- Prior to Friday before July 4: Two (2) services per week (Monday, Friday)
- Friday before July 4 through day after Labor Day: Five (5) services per week (Saturday, Sunday, Monday, Wednesday, Friday)
- After Labor Day: Two (2) services per week (Monday, Friday)
Notes: Locations determined by Department of Public Works
2. Miacomet Beach
Quantity: Two (2) units
Delivery Schedule:
- One (1) unit delivered Friday before Memorial Day (last Monday of May)
- One (1) unit delivered on or about June 15
- One (1) unit removed day after Labor Day (first Monday of September)
- One (1) unit removed day after Columbus Day (second Monday of October)
Service Schedule:
(Same as Madaket Beach)
Notes: Locations determined by Department of Public Works
3. Cisco Beach
Quantity: Four (4) units
Delivery Schedule:
(Same as Madaket Beach)
Service Schedule:
(Same as Madaket Beach)
Notes: Locations determined by Nantucket Police Department or Marine Department
4. Nobadeer Beach
Quantity: Four (4) long-term units; Ten (10) short-term units
Delivery Schedule:
- One (1) unit delivered Friday before Memorial Day (last Monday of May)
- One (1) unit delivered on or about June 15
- Twelve (12) units delivered Friday before July 4
- Ten (10) units removed after July 4 weekend
- Three (3) units removed day after Labor Day (first Monday of September)
- One (1) unit removed day after Columbus Day (second Monday of October)
Service Schedule:
(Same as Madaket Beach)
Notes: Locations determined by Nantucket Police Department or Marine Department
5. Codfish Park (Gulley Rd, Siasconset)
Quantity: Two (2) units
Delivery Schedule:
- Two (2) units delivered Friday before Memorial Day (last Monday of May)
- Two (2) units removed Friday after Labor Day (first Monday of September)
Service Schedule:
(Same as Madaket Beach)
Notes: Locations determined by Department of Public Works
6. Marine Department Storage Garage (3 Shadbush Rd)
Quantity: One (1) ADA unit
Delivery Schedule:
- One (1) unit delivered and remains year-round
Service Schedule:
Notes: Location determined by Department of Public Works
7. Jetties Tennis Courts (2 Bathing Beach Road)
Quantity: One (1) ADA unit
Delivery Schedule:
- Delivered March 15
- Removed October 15
Service Schedule:
- March 15 to Friday before July 4: Two (2) services per week (Monday, Friday)
- Friday before July 4 through day after Labor Day: Five (5) services per week (Saturday, Sunday, Monday, Wednesday, Friday)
- After Labor Day: Two (2) services per week (Monday, Friday)
Notes: Southeast corner of parking lot near storage shed
Submission Requirements
- TAX COMPLIANCE AND NON-COLLUSION FORM (required) —
Please download the below documents, complete, and upload. FAILURE TO SIGN AND UPLOAD BOTH FORMS WILL DISQUALIFY THE SUBMISSION PER MASSACHUSETTS GENERAL LAWS.
- REFERENCES (required) —
Bidders must provide a minimum of three (3) customers for whom it provided similar services in the past three (3) years. Reference information must include Name, Contact Person, Phone Number, Email Address and Date(s) of Service.
- EXPERIENCE (required) —
Does company have a minimum of five (5) years of experience in other Massachusetts Municipalities in providing the services required in the scope of services?
- AUTHORIZATION (required) —
I certify that I have read, understood and agree to the terms in the solicitation, and that I am authorized to submit this response on behalf of my company.
- INSURANCE REQUIREMENT (required) —
Workers' Compensation, covering the obligations of the CONTRACTOR in accordance with applicable Workers' Compensation or Benefits laws.
Commercial General Liability Insurance on an occurrence basis with a combined single limit of not less than $1 million. Coverage is to include premises and operations, coverage for liability of subcontractors. The policy shall contain an endorsement stating that the aggregate limits will apply separately to the work being performed under this Agreement.
Automobile Liability Insurance of not less than $1 million combined single limit covering owned, hired and non-hired vehicle use.
Errors and Omissions Insurance of not less than $1 million per claim.
- Attach current insurance certificate (required)
- Signature Page from the Town's Contract (required) —
Signature page from the Town's contract, signed by an authorized individual as a good faith statement that the Contractor is willing to enter into the Town's standard contract form. Please see Sample Agreement in ATTACHMENT A.
- W9 Form Request —
Please upload a completed W-9 Form if you have not worked with the Town of Nantucket in the past. The W-9 will be used to set up the Contractor as a Vendor for the Town of Nantucket.
- Short Description of Scope (required) —
Enter short description of the project scope
- Contract Start Date (required) —
What is the contract start date?
- Contract End Date (required) —
What is the contract end date?
- What is the contract term in years (required) —
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- Is prevailing wage required for this project? (required)