Mt. SAC is a single-campus California community college district that annually currently serves over 40,000 full-time equivalent credit students. Interested respondents to this RFP should go to www.mtsac.edu to learn more about the District. This website includes information, including the current educational, facilities, strategic, student equity, and technology plans that will be essential in the preparation of a response to this RFP.
- Experience (required) —
Please provide your experience on three projects of similar scope within the last five years.
Demonstrate a company-wide approach to quality control, training, personnel policies, maintenance, and financial reporting.
- Timeline/Duration (required) —
Proposers shall provide a detailed implementation schedule identifying the estimated duration required to complete each major activity associated with the Pouring Rights & Beverage Vending program. The timeline should reflect the Vendor’s prior experience with comparable higher education institutions and demonstrate a realistic path to full operational status.
At a minimum, responses must include:
Activity-by-Activity Duration Estimates
Provide estimated timeframes (in calendar days or weeks) for completion of each key activity, including but not limited to:
Contract execution and kickoff meeting
Site surveys and campus coordination
Equipment removal (if applicable)
Equipment delivery and installation
Product loading and merchandising setup
POS/system integrations (if applicable)
Marketing and promotional launch
Staff training and stakeholder orientation
Overall Target Completion Date
Identify the Vendor’s proposed overall implementation period from Notice of Award to full program launch (Go-Live), based on the Vendor’s experience with similar transitions.
Critical Path Milestones
Highlight major milestones and dependencies that could impact the schedule and explain how the Vendor will manage those milestones to ensure timely completion.
Transition Coordination
Describe how the Vendor will coordinate with the District and any incumbent provider to minimize service disruption during the transition period.
Contingency Planning
Explain strategies to address potential delays (e.g., supply chain issues, construction schedules, academic calendar constraints) while maintaining the proposed target completion date.
Proposers should present the information in a clear format, such as a table or Gantt-style schedule, demonstrating their ability to implement the program efficiently and achieve full operational status within the proposed timeframe.
If a table or Gantt-style schedule is available, please upload in the next question.
- Timeline Table/Gantt-style schedule upload (required) —
Please upload your Table or Gantt-style schedule if you have one. If your response has already been answered in Question #2, then write NA
Important: This file upload is strictly limited to the timeline schedule uploaded by a proposer. Vendors are expressly prohibited from including any additional materials in this upload area, including but not limited to vendor agreements, terms and conditions, or other unrequested documentation. Inclusion of such materials may result in the submission being deemed nonresponsive and/or may result in point deductions in applicable evaluation categories.
- Understanding of Mt. SAC Campus (required) —
Proposers shall demonstrate a clear and thorough understanding of Mt. SAC’s campus environment, student population, operations, and community culture.
At a minimum, responses should address the following:
Campus Profile Awareness
Demonstrate knowledge of the size, demographics, and diversity of the student population, including traditional students, dual enrollment, continuing education, athletics, and campus event audiences.
Operational Environment
Describe your understanding of the campus layout, high-traffic areas, instructional and athletic facilities, dining locations, vending placement considerations, and seasonal enrollment fluctuations.
Stakeholder Engagement
Identify key stakeholder groups (e.g., students, faculty, staff, athletics, auxiliary services, facilities) and explain how you would collaborate with each to ensure program success.
Student-Centered Approach
Explain how your product mix, pricing strategy, marketing efforts, and promotional programming will align with student affordability, wellness initiatives, and campus culture.
Event & Athletics Support
Describe your approach to supporting campus events, athletic programs, student activities, and community gatherings through sponsorships, promotions, and on-site activation.
- Local Representation (required) —
Describe your local presence and ability to provide ongoing, responsive service to the District.
At a minimum, the response should include:
The location of the proposer’s nearest regional and/or local office servicing the District, including address and distance from campus.
Average response times for routine service calls and emergency repairs.
Inventory storage and distribution capabilities within the local area.
Description of any local hiring practices, partnerships, or community engagement efforts that benefit the surrounding community.
Commitment to on-site presence during campus events, peak periods, and special programs.
Proposers should clearly demonstrate their capacity to provide consistent, high-quality service and maintain strong working relationships through an established and accessible local support structure.
- Baseline Volume (required) —
Identify the baseline volume amount
- Pricing List for Packaged Bottles & Cans (required) —
Please download the below documents, complete, and upload.
Important: This file upload is strictly limited to the pricing list required. Vendors are expressly prohibited from including any additional materials in this upload area, including but not limited to vendor agreements, terms and conditions, or other unrequested documentation. Inclusion of such materials may result in the submission being deemed nonresponsive and/or may result in point deductions in applicable evaluation categories.
- Pricing List for Chilled Products (required) —
Please download the pricing template, complete, and upload.
Important: This file upload is strictly limited to the pricing list required. Vendors are expressly prohibited from including any additional materials in this upload area, including but not limited to vendor agreements, terms and conditions, or other unrequested documentation. Inclusion of such materials may result in the submission being deemed nonresponsive and/or may result in point deductions in applicable evaluation categories.
- Pricing List for Fountain & Supply Products (required) —
Please download the pricing template, complete, and upload.
Important: This file upload is strictly limited to the pricing list required. Vendors are expressly prohibited from including any additional materials in this upload area, including but not limited to vendor agreements, terms and conditions, or other unrequested documentation. Inclusion of such materials may result in the submission being deemed nonresponsive and/or may result in point deductions in applicable evaluation categories.
- Pricing List for Post- Mix Items (required) —
Please download the below documents, complete, and upload.
Important: This file upload is strictly limited to the pricing list required. Vendors are expressly prohibited from including any additional materials in this upload area, including but not limited to vendor agreements, terms and conditions, or other unrequested documentation. Inclusion of such materials may result in the submission being deemed nonresponsive and/or may result in point deductions in applicable evaluation categories.
- Cost Proposal (required)
- Strategies, Methodologies, and Plans
- Approach (required) —
Provide your strategies, methodologies and operational plans to support the scope of operation identified in the RFP.
- Quality (required) —
Summarize the quality and level of vending, packaged bottles & cans and post-mix related services.
- Frequency, Delivery, Inventory, Merchandising (required) —
Propose the frequency and schedule for delivery, inventory stocking, and merchandising
- Beverage Program (required) —
Present a quality and innovative beverage and vending program that demonstrates a commitment to meeting the needs of the District.
- Equipment List (required) —
List the equipment proposed to meet the District’s needs broken down by location.
- Exceptions to service & maintenance (required) —
Identify if your firm has any exceptions to the service and maintenance commitments listed in the scope of this RFP.
- Sustainability & Environmental Responsibility (required) —
Explain how your Firm’s approach will support the District’s goal of improving sustainable practices such as reduced plastic, reduced energy consumption and the increased use of biodegradable materials.
How will your sustainability initiatives be implemented, monitored, and enhanced over the life of the agreement?
- Water Availability (required) —
Verify and explain how your firm would be willing and able to deliver large quantities of water upon request, especially in the event of a natural disaster or other emergency.
- Customer Service (required) —
Verify that your firm will be able to provide the products, equipment, services, and all other aspects of this RFP identified in the Scope of Work (failure to meet all requirements identified in the Scope of Work may result in the Proposal being unresponsive).
- Additional Services (required) —
Identify any additional services not identified in the Scope of Work that would be provided at no cost to the District.
- Other Considerations (required) —
Please identify any other considerations you can provide to the College (For example, advertising opportunities, in-kind advertising opportunities to promote Mt. SAC via billboards, food trucks, naming rights for monetary contributions)
- Other financial considerations (required) —
Please upload any other financial considerations outlining the pricing differences. (For example, exclusivity proposals and pricing should be included here).
Do not submit any materials beyond those specifically required; submissions including additional content may be considered non-responsive.
- Other discounts/incentives (required) —
Please provide any other other discounts, incentives or other financial or other consideration that Proposer wishes to offer. If none, write N/A
- References (required) —
Please provide three References for projects of similar size and scope including:
company/agency name and address
title and dollar amount of project year completed
contact name, title, email address and phone number
- Drug Free Certificate (required) —
I am aware of the provisions and requirements of California Government Code §§8350 et seq., the Drug Free Workplace Act of 1990.
I am authorized to certify, and do certify, on behalf of Contractor that a drug free workplace will be provided by Contractor by doing all of the following:
- Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in Contractor's workplace and specifying actions which will be taken against employees for violation of the prohibition;
- Establishing a drug-free awareness program to inform employees about all of the following:
- The dangers of drug abuse in the workplace;
- Contractor's policy of maintaining a drug-free workplace;
- The availability of drug counseling, rehabilitation and employee-assistance programs; and
- The penalties that may be imposed upon employees for drug abuse violations;
- Requiring that each employee engaged in the performance of the Contract be given a copy of the statement required by subdivision (A), above, and that as a condition of employment by Contractor in connection with the Work of the Contract, the employee agrees to abide by the terms of the statement.
- Contractor agrees to fulfill and discharge all of Contractor's obligations under the terms and requirements of California Government Code §8355 by, inter alia, publishing a statement notifying employees concerning: (a) the prohibition of any controlled substance in the workplace, (b) establishing a drug-free awareness program, and (c) requiring that each employee engaged in the performance of the Work of the Contract be given a copy of the statement required by California Government Code §8355(a) and requiring that the employee agree to abide by the terms of that statement.
Contractor and I understand that if the District determines that Contractor has either: (a) made a false certification herein, or (b) violated this certification by failing to carry out and to implement the requirements of California Government Code §§8355, the Contract awarded herein is subject to termination, suspension of payments, or both. Contractor and I further understand that, should Contractor violate the terms of the Drug-Free Workplace Act of 1990, Contractor may be subject to debarment in accordance with the provisions of California Government Code §§8350, et seq.
Contractor and I are aware of the provisions of California Government Code §§8350, et seq. and hereby certify that Contractor and I will adhere to, fulfill, satisfy and discharge all provisions of and obligations under the Drug-Free Workplace Act of 1990.
I declare under penalty of perjury under the laws of the State of California that all of the foregoing is true and correct.
- Non-Collusion Declaration (required) —
The undersigned declares, states and certifies that:
- The Bid Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation.
- The Bid Proposal is genuine and not collusive or sham.
- The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any other bidder or anyone else to put in sham bid, or to refrain from bidding.
- The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to fix any overhead, profit or cost element of the bid price or that of any other bidder, or to secure any advantage against the public body awarding the contract or of anyone interested in the proposed contract.
- All statements contained in the Bid Proposal and related documents are true.
- The bidder has not, directly or indirectly, submitted the bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
- IRAN CONTRACTING ACT CERTIFICATION (Public Contract Code § 2204) (required) —
Pursuant to Public Contract Code (PCC) section 2204, an Iran Contracting Act certification is required for solicitations of goods or services of one million dollars ($1,000,000) or more.
I certify that I am duly authorized to legally bind the Vendor/Contractor to this certification, that the contents of this certification are true, and that this certification is made under the laws of the State of California.
Vendor/Contractor shall check ONLY ONE of the following choices below:
- Additional Information (required) —
Provide any other information, consideration, or compensation you believe will be helpful to the selection committee in evaluating your Proposal. Write NA if there's no other additional information.
- Vendor Packet (required) —
Please download the below documents, complete, and upload.
Important: This file upload is strictly limited to the W9 required. Vendors are expressly prohibited from including any additional materials in this upload area, including but not limited to vendor agreements, terms and conditions, or other unrequested documentation. Inclusion of such materials may result in the submission being deemed nonresponsive and/or may result in point deductions in applicable evaluation categories.
- Debarment (required) —
Confirm your company is not on the federal list of current companies or individuals that have been declared ineligible to receive Federal contracts due to a violation of Executive Order 11246, as amended; Section 503 of the Rehabilitation Act of 1973, as amended 29 U.S.C. Section 793; and/or the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended, 38 U.S.C. Section 4212.
- Acknowledgement (required) —
I certify that I have downloaded, read, understood and agreed to all of the solicitation and contract documents herein
- Project Description: (required) —
Please provide a brief description of the project. Your answer will populate the Introduction Summary Section.
- Contract Term (required) —
Please enter the estimated term of this project:
EXAMPLE:
"The contract term is estimated to be for one year from start to finish"
- Contract start date (required) —
enter the contract start date:
MM/DD/YYYY
- Is a Pricing Table Required? (required)