Pre-Employment Psychological Evaluations for Fraud Investigators

The County of San Mateo Human Services Agency is seeking proposals from qualified psychological firms or individuals to provide pre-employment psychological evaluations for applicants to the Fraud Investigator position. The purpose of this Request for Proposal (RFP) is to identify the most qualified and responsive contractor(s) to provide these services under a proposed five-year agreement.

The selected contractor must be a Licensed Clinical Psychologist authorized to practice in the State of California, with experience conducting pre-employment psychological evaluations in compliance with applicable state and federal laws. Evaluations will be conducted in accordance with standards established by the California Commission on Peace Officer Standards and Training (P.O.S.T.), which requires applicants for the Fraud Investigator position to complete a pre-employment Peace Officer background investigation, including a psychological examination.

The Agency anticipates conducting approximately two evaluations per year, though the actual number may vary depending on hiring needs. Any agreement with the selected contractor will become effective upon approval by the appropriate County authority and execution by both parties.

Project Details

• Reference ID: 2026-RFP-00399
• Department: Human Services Agency - Program Integrity and Community Services
• Department Head: Claire Cunningham (Director)

Important Dates

• Questions Due: 2026-05-08T22:00:43.568Z

Evaluation Criteria

• Qualifications and Experience (35 pts) —
  • Demonstrated experience conducting pre-employment psychological evaluations for peace officers or other sensitive public safety positions.
  • Individual psychologist(s) meet all POST, Government Code, and licensing requirements.
  • Depth and breadth of team qualifications, including support personnel and administrative capabilities.
  • References from previous public safety agency contracts.
• Technical Approach and Methodology (25 pts) —
  • Proposed approach to administering validated psychological instruments, clinical interviews, and report preparation.
  • Compliance with federal and state laws, including HIPAA, GINA, ADA, ADAAA, and FEHA.
  • Ability to deliver timely, defensible, and high-quality evaluations.
  • Proposed plan for handling multiple evaluations per year and maintaining records securely.
• Firm Capabilities (15 pts) —
  • Operational capacity, including personnel, equipment, and facilities.
  • Experience providing pre-employment psychological evaluations on a consistent basis.
  • Demonstrated adherence to professional and ethical standards.
• Cost/Fee Proposal (25 pts) —
  • Reasonableness, completeness, and competitiveness of the proposed per-evaluation rate.
  • Clarity and transparency of costs, with all-inclusive pricing and no hidden fees.
  • Cost-effectiveness relative to scope of services and quality of proposal.

Submission Requirements

• Minimum Qualifications
• Has Proposer been providing similar services for a minimum of five (5) years? (required)
• Is Proposer a psychologist currently licensed to practice in the State of California? (required)
• Does Proposer have demonstrated experience conducting pre-employment psychological evaluations for peace officer or other sensitive public safety positions? (required)
• Does Proposer's services comply with applicable federal and state laws, including HIPAA, GINA, ADA, and FEHA? (required)
• Does Proposer meet the education and training requirements established by the California Commission on Peace Officer Standards and Training (POST) for conducting peace officer psychological screening evaluations? (required)
• Please confirm your firm is registered with System for Award Management (SAM) (required) —

  SAM.gov

• What is the registered Business Name and Unique Entity ID (UEI) No.? (required) —
  • UEI number can be obtained by registering your business through SAM.GOV
  • Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.
• Procurement Preference for Local Businesses and Local Non-Profits
• Is the Proposer a "Local Business"? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank. 

• Is the Proposer a Non-Profit? (required) —

  A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes. 

• Is the Proposer a "Local Non-Profit" —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• Is the Proposer a Local "Small" or "Micro" Business? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Business” means any business which holds a Small Business Certification awarded by the California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

  “Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

  If the above designations apply, please provide the OSDS provided Certification ID. 

  If this designation is not applicable, please leave blank. 

• Is the Proposer a Local "Small" or "Micro" Non-Profit? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

  “Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

  If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable. 

  If this designation is not applicable, please leave blank. 

• Technical Proposal
• Introduction and Executive Summary (required) —

  Submit a letter of introduction and executive summary of the proposal.  The letter must contain:

  • Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.
  • Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

  Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

• Statement of Minimum Qualifications (required) —

  Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.

  Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.

• Project Approach (required) —

  This section should correlate to the Scope of Work .  Proposer should give a short summary describing how it will perform the relevant work

• Scope of Work tasks/milestones (required) —

  Describe your proposed approach to tasks/milestones

• Proposed schedule (required) —

  Attach proposed schedule reference ability to complete the project within the County's required time frame

• Innovations (required) —

  Refence any notable innovations or improvements that you expect to provide (with respect to, for example, efficiency, technology, sustainability) 

• Performance Measures (required) —

  Describe a plan for achieving performance measures 

• Firm Qualifications (required) —

  Attach information regarding background and qualifications, including the following:

  • A brief description of the proposer.
  • Employ or have access to licensed psychologists meeting all individual qualifications.
  • Demonstrate experience conducting pre-employment psychological evaluations for peace officers or other sensitive public safety positions.
  • Provide all necessary equipment, facilities, and support personnel to perform evaluations efficiently.
  • Ensure compliance with HIPAA, GINA, ADA, ADAAA, FEHA, and other applicable laws.
  • Maintain a record of successful service to public safety agencies and provide references as requested.
  • Adhere to professional and ethical standards, producing objective, job-related evaluations with documented reliability and validity.
• Team Qualifications (required) —

  Provide a chart identifying:

  • Project team and reporting structure
  • Include licensed psychologists responsible for assessments, interviews, and report preparation.
  • Include trained support or administrative staff, if applicable, for scheduling, consent forms, recordkeeping, scoring, and reporting.
  • Demonstrate operational capacity to manage evaluations efficiently and meet reporting deadlines.
  • Follow POST standards, legal requirements, and professional ethical guidelines.
  • Operate under the direction of the SIU Manager or designee, with clear roles and responsibilities to ensure quality, consistency, and defensibility of all evaluations.

  Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.

  Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval

• References (required) —

  Provide TBD references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

• Fee Proposal (required) —

  The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in Required Documents.

  The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

• Agreement term (years) (required) —

  Update below if needed.

• Is there an extension to this agreement? (required) —

  Is there an extension to this agreement?

• Extension (required) —

  Modify the extension information below, if needed

• Will there be a Pre-Proposal Meeting and/or a Site Visit? (required)
• Include the information that will be covered in the site visit. (required)
• Require vendors to provide References? (required)
• References (required) —

  How many references are required by the vendor? (Number)

• Use Electronic Line Item Pricing? (required)
• Allow vendors to submit Confidential Information? (required) —

  In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP. 

• Sample Agreement (required)