Active SLED Opportunity · CALIFORNIA · LAS VIRGENES MUNICIPAL WATER
AI Summary
Las Virgenes Municipal Water District seeks bids for an annual supply contract of 1-inch pressure regulators for its potable water system. The contract is for 12 months with four optional renewals. Bids are due by 5:00 pm on June 5, 2026, submitted electronically via the Procurement Portal.
The Las Virgenes Municipal Water District is seeking Bids for Pressure Regulators Annual Supply. Bids are to be submitted through the Procurement Portal at https://procurement.opengov.com/portal/lvmwd, no later than 5:00 pm on Friday, June 5, 2026.
Overview
The District is seeking bids for an annual contract for the supply and delivery of 1” pressure regulators. Initial contract shall be for 12 months with a provision for four (4) additional one (1) year renewals at the District’s option.
General Information
Pressure regulators are used throughout the District’s potable water system for reducing high inlet pressure to a lower outlet pressure with a maximum up to 125 PSI (pounds per square inch). The District’s pressure regulator inspection program consists of annual inspections throughout the District to identify failing and aged (10 + years) pressure regulators which are then replaced. It is anticipated approximately 500 pressure regulators will be changed out over an initial twelve month period and each year thereafter.
Background
The Las Virgenes Municipal Water District (District) serves the western edge of Los Angeles County including the cities of Agoura Hills, Calabasas, Hidden Hills and Westlake Village. The district occupies 122 square miles and services a population of approximately 70,000. The District provides potable water, recycled water, and sanitation (wastewater) services to its customers through three separate enterprise funds. The sanitation and recycled water services are provided through a Joint Powers Authority with the Triunfo Sanitation District.
Las Virgenes Municipal Water District is organized under the Municipal Water District Act of 1911 (California Water Code 7100). A five-member board of directors, each elected by geographic divisions, provides governance. Directors serve overlapping four-year terms, and every two years - concurrent with installation of the newly elected board – they select board officers. The board also selects a local representative from LVMWD to serve on the Board of Directors of the Metropolitan Water District of Southern California.
To be considered, the Bid must be received electronically, through the Procurement Portal by 5:00 pm on Friday, June 5, 2026.
Bids received after the above date and time will not be considered. Submitters will receive an email confirmation of receipt of the Bid. The District is not responsible for emails that fail to deliver regardless of the cause of the failure. Email confirmations will be sent when Bids are received.
• Main valve body—low lead cast bronze suitable for use in a potable water system in California
• Internals—300 Series Stainless Steel, includes springs and strainers
• Stem—low lead brass suitable for use in a potable water system in California or 300 Series Stainless Steel (SS)
• Cartridge—integral seat NSF listed acetal
• Seat disc—elastomers NSF listed EPDM
• Maximum working water pressure—400 PSI
• High pressure range —15 to 125 PSI with sealed cage
• Connection—threaded double union FNPT
• Below ground installation requiring stainless steel adjustment bolt and lock nut with stainless steel spring
• Tapped and plugged for a ¼” gauge
• Installation application must allow for maintenance access without removing device from the line
• Approximate size
o Height overall 6 ¼” (1”)
o Height bottom of bell to top of stem nut 2 1/2” (1”)
o Lay length spanning from union edge to union edge 5 15/16” (1”)
• Desired factory preset of 75 PSI; acceptable range 50-80 PSI (state factory preset on bid-form schedule)
Each bidder and its bid shall comply with these instructions to bidders and the terms and conditions provided with the bid documents.
By accepting this Purchase Order, Vendor agrees to comply with these terms and conditions. Vendor shall sell and deliver, and Las Virgenes Municipal Water District (the “District”) shall purchase, the goods, material and/or items described above (the “Goods”). The Goods must comply with this Purchase Order and the notice inviting bids and information to bidders, (if any). The Goods shall be new (unless stated otherwise on this Purchase Order), sold and purchased at prices set forth above.
All questions regarding this bid must be directed through the Procurement Portal and received no later than Friday, May 29, 2026 at 3:00 pm. Questions will be answered by NO VALUE at NO VALUE. At the end of the Question period, a summary of all questions and responses will be posted through the Procurement Portal.
Contact with anyone other than as directed above may be just cause for rejection of bid.
Vendor’s carrier shall deliver the Goods FOB at the location set forth above. Vendor to pay all freight costs unless otherwise noted on front of Purchase Order; FOB Destination Freight Prepaid and Allowed. Goods shall be delivered no later than the date set forth above. Time is of the essence. Any delivery of Goods prior to issuance of a Purchase Order shall be at the Vendors sole risk. The District will not be obligated to return or pay for any Goods delivered without a Purchase Order. It will be the Vendors responsibility to pick up any Goods delivered without a Purchase Order.
It is the bidder’s responsibility to ensure they access and review any question responses and resulting addendum(s) posted. The District is not responsible to notify individual potential bidders of the availability of question responses and/or resulting addendum(s) beyond this notice. The District is not responsible for lost or misdirected e-mail communications. Other than directing a bidder to a specific segment of the bid documents, questions received after the question period has ended will not be answered.
The design and manufacture of the Goods shall comply with all applicable federal, state and local laws and regulations.
Bids are to be submitted only on the prescribed Las Virgenes Municipal Water District Bid Forms included as part of this bid package and described in the Request for Bids and must be submitted through the Procurement Portal. Bid submission deadline is Friday, June 5, 2026; 5:00 pm. FAXED, E-MAILED, OR MAILED BIDS WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES. ALL BIDS MUST BE SUBMITTED THROUGH THE PROCUREMENT PORTAL. Bidders are required to submit the following information with their bid:
This Agreement shall be construed in accordance with and governed by the laws of the State of California.
A bidder may modify its bid through the Procurement Portal, any time prior to the Bid Submission Deadline.
Vendor shall bear the risk of loss of or damage to Goods until such time as District takes actual possession of Goods by moving them from the point of delivery.
No substitution will be permitted without the written consent of District. If Vendor proposes any substitution, Vendor guarantees that the substitution is equal in quality, capacity, durability, ease of maintenance, and ease of installation to the Goods originally specified.
Bids may be withdrawn without prejudice, through the Procurement Portal. Any bid received after the bid submission deadline shall be returned to the bidder unopened.
In the case of discrepancy between unit prices and extended totals, unit prices will prevail. In the case of discrepancy between words and figures, words will prevail.
District, by written order, may delete Goods to be supplied under this Purchase Order, and the Purchase Order price will be equitably reduced and the Purchase Order shall be modified in writing accordingly. District, by written order, may order an increase in Goods to be supplied, and the Purchase Order price will be equitably increased. If unit prices are stated, the reduction or increase shall be calculated at the unit prices stated in the Purchase Order. If no unit prices are stated, Vendor shall promptly, at the request of District, quote prices, and District shall promptly accept or reject the quote.
Both unit and extended pricing shall be shown in U.S. dollar amounts; three decimal places may be used for unit price while extended price shall round to the nearest cent.
For Blanket or Annual Purchase Orders, the quantity amounts reflect estimated needs of the District for the term of the order and actual quantity purchased may vary higher or lower.
All Goods will be subject to final inspection and approval after delivery. Payment for the Goods will not constitute final acceptance. Vendor at its cost shall remove and replace any Goods that District designates as nonconforming or defective. District’s failure to inspect does not relieve Seller of any responsibility to perform according to the terms of the Purchase Order.
Vendor shall indemnify, defend, protect, and hold harmless District, and its officers, employees, volunteers and agents from and against any and all liability, losses, claims, damages, expenses, demands, lawsuits, administrative proceedings, arbitrations, and costs (including, but not limited to, attorney, expert witness and consultant fees, and litigation costs) of every nature arising out of breach of this Purchase Order or negligent or wrongful act of Vendor. This indemnification provision shall not apply to claims, liability, loss or damage caused by the sole negligence or willful misconduct of District.
Bidder at its’ sole cost and expense shall procure and maintain for the duration of the project the following types and minimum limits of insurance:
| Type | Limits | Scope |
| General Liability (GL) | $1,000,000 per occurrence/ $2,000,000 aggregate | At least as broad as ISO occurrence from CG 0001 |
| Product Liability | $1,000,000 per occurrence/ $2,000,000 aggregate | |
| Automotive Liability | $1,000,000 per accident | At least as broad as ISO CA 0001 (code 1, any auto) |
| Workers Compensation | CA Statutory limits | |
| Employers’ Liability | $1,000,000 per occurrence |
Vendor warrants that all Goods and related services to be supplied by it under this Purchase Order are fit and sufficient for the purpose intended; that all Goods and related services will conform to the specifications, drawing samples or other descriptions specified by the District; that the Goods are new, merchantable, good quality and free from defects (whether patent or latent) in material and workmanship; that all workmanship and Goods to be provided are of the best grade and quality; and, that it has good and clear title to all Goods to be supplied by it and the same are free and clear from all liens, encumbrances and security interests. For a period of one year after delivery of the Goods, Vendor shall at its own expense replace or repair defective Goods at the request of District.
The bidder certifies that its bid is made without any previous understanding, agreement or connection with any person, firm or corporation making a bid for the same product as is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.
Payment will be made within 30 days after receipt of a properly prepared invoice or receipt of goods, whichever is later. District may withhold 10% of the price until the Goods are installed, tested, and operating. District shall pay all applicable sales and use taxes. The District is not responsible for payment of any Good delivered without a valid Purchase Order in effect.
The attached specifications are intended to be descriptive of the type and quality of product the District desires to purchase. Any exceptions or substitutions to the Bid Scope & Specification must be clearly noted on Bid-Form Schedule. District reserves the right to determine if products meet equal value. Bidders will not be allowed to make unauthorized substitutions after award is made.
Bids containing confidential proprietary technical information or trade secrets which if publicly disclosed may cause substantial injury to the Bidder’s competitive position must be clearly noted. It is the bidder’s responsibility to clearly note any confidential design information as such.
Except for defaults of Seller's subcontractors at any tier, neither District nor Vendor shall be liable for any failure to perform due to any cause beyond their reasonable control and without their fault or negligence. Such causes include, but are not limited to, acts of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, terrorism, quarantine restrictions, strikes, freight embargoes, and unusually severe weather. In the event that performance of this Purchase Order is hindered, delayed or adversely affected by causes of the type described above ("Force Majeure"), then the party whose performance is so affected shall so notify the other party's authorized representative in writing and, at District’s option, this Purchase Order shall be completed with such adjustments as are reasonably required by the existence of Force Majeure or this Purchase Order may be terminated for convenience.
District may terminate this Purchase Order at any time with or without cause and such termination shall not constitute default. In the event of partial termination, Vendor is not excused from performance of the non-terminated balance of work under this Purchase Order. The District shall pay the vendor for any portion of the order that is completed prior to termination.
There will be a NO VALUE Pre-Bid Inspection at NO VALUE on NO VALUE at NO VALUE.
This Purchase Order constitutes the sole, final, complete, exclusive and integrated expression and statement of the terms of this contract among the parties concerning the subject matter addressed herein, and supersedes all prior and contemporaneous negotiations, representations and agreements, either oral or written, that may be related to the subject matter of this Purchase Order, except those other documents that are expressly referenced in this Purchase Order.
Subcontractors are not allowed on this project. IRS regulations require all employees be issued a W-2 form. Any worker issued a 1099 in lieu of or in conjunction with a W-2 will be considered a subcontractor. At any time during the contract the District may request payroll records to verify workers are employees and not subcontractors.
If any provision of this Agreement shall be deemed to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
Bidder must list a specific set inflation indicator for annual renewal periods or state none in area provided on the bid-form schedule. Inflation indicator may be a flat percentage or based on a specific nationally published indicator such as a Bureau of Labor Statistics Consumer Price Index or Producer Price Index. Renewals will be based on listed indicator.
The waiver at any time by any party of its rights with respect to a default or other matter arising in connection with this Purchase Order shall not be deemed a waiver with respect to any subsequent default or matter. No payment by District to Vendor shall be considered or construed to be an approval or acceptance of any defective goods or any other breach or default.
In the event any legal action is brought to enforce or construe this Purchase Order, the prevailing party shall be entitled to an award of reasonable attorney's fees, expert witness and consulting fees, litigation costs and costs of suit.
If a dispute arises in any way arising out of or relating to this Agreement or the breach thereof, or relating to its application or interpretation, the aggrieved party will notify the other party of the dispute in writing within twenty days after such dispute arises and the parties will meet and confer within thirty days after delivery of such notice to attempt to resolve the dispute. If the parties are unable to resolve the dispute to their mutual, the District reserves its right to seek appropriate legal remedies.
Except as otherwise provided herein, the rights and remedies of both parties hereunder shall be in addition to their rights and remedies at law or in equity. Failure of either party to enforce any of its rights shall not constitute a waiver of such rights or of any other rights and shall not be construed as a waiver or relinquishment of any such provisions, rights or remedies.
Any vendor performing a service on District property or a District job site is required to have insurance. The District’s minimum standard insurance requirements are as follows: General Liability with $1 million per occurrence and $2 million aggregate, Insured Autos $1 million, and Worker’s Compensation CA State Statutory Requirements. Additional insurance may be required. If so, it will be stated on front of PO or other related contract documents. Insurance certificates and endorsements specifically naming “Las Virgenes Municipal Water District, its officers, employees, and agents” as additional insured are required before any work is performed.
For the purpose of calculating rental periods, one day is 24 hours (from time of delivery), one week is seven calendar days and one month is 30 calendar days, unless specified otherwise on the front of Purchase Order. Items are to be considered off rent at the time a pick-up is called in to vendor.
Vendor shall not assign, sell or otherwise transfer any obligation or interest in this Agreement without the specific written consent of the District.
Any modifications or exceptions to these Terms and Conditions will be stated on the front of the Purchase Order.
The Bidder states and declares as follows: that the bidder has carefully read and examined to project documents for Pressure Regulators Annual Supply, TBD; and that the bidder will comply with the bid terms and conditions. The Bidder agrees to supply and deliver materials in strict conformity with the specifications and instructions enclosed with the Request for Bids for the prices set forth in the Bid Form.
It is understood that this bid shall remain open and shall not be withdrawn for a period of ninety (90) days from the date prescribed for the opening of the bid.
It is further agreed that the materials/services to be furnished under this bid shall be delivered at such time and in such quantities as called for by the Las Virgenes Municipal Water District. The District may extend the term of this contract by written notice to the supplier at the end of the contract period.
CONTRACT TERM as follows: Initial contract term shall be good for one (1) year from date of contract execution. Four (4) additional one (1) year renewals may be negotiated at the District’s option.
Materials to be furnished under this bid shall be delivered FOB Destination Freight Pre‐Paid and Allowed to Las Virgenes Municipal Water District’s Headquarters, 4232 Las Virgenes Road, Calabasas, CA 91302 in the manner set forth in the Bid Scope and Specifications.
The Bidder hereby declares that the representations in this bid are true and correct and of my own personal knowledge, and that these representations are made under penalty of perjury under the laws of the State of California, and that I am duly authorized to bind this bidder to this bid.
Refer to Instructions to Bidders Item for details.
Contact information for three public entities related to Pressure Regulators Annual Supply.
Example: October 17, 2023
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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