PREVENTATIVE MAINTENANCE, REPAIRS AND REPLACEMENT FOR POOLS AND POOL AMENITIES AT COLLIER COUNTY AQUATIC FACILITIES

As requested by the Parks and Recreation Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified Bidders in accordance with the terms, conditions and specifications stated or attached.  The Bidders, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. All references to “Bidder” are also referred to as “Contractor” and “Vendor.”

The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. Historically, County departments have spent approximately $500,000 annually; however, this may not be indicative of future buying patterns.

Background

The Parks and Recreation Division is responsible for maintaining seven aquatic facilities throughout Collier County. In addition to the seven aquatic facilities, the Division is responsible for maintaining Fountain Ponds throughout the County. To maintain the integrity and continuous operation of each aquatic facility repair and restoration services are being solicited.

Qualified Contractors will provide preventative maintenance, repair, replacement and on call urgent repair of pool and pool amenities at each aquatic facility. Services to include restoration, remedial repairs, replacement and urgent repair services.

Project Details

• Reference ID: 25-8617
• Department: Parks & Recreation
• Department Head: James Hanrahan (Division Director)

Important Dates

• Questions Due: 2026-03-30T21:00:31.613Z
• Pre-Proposal Meeting: 2026-03-23T13:30:00.000Z — Immokalee Aquatic Center - 505 Escambia St, Immokalee, FL 34142 Followed by Site Visits to All Aquatic Facilities

Addenda

• Addendum #1 (released 2026-02-24T17:25:01.698Z) —

  Addendum #1

• Addendum #2 (released 2026-03-06T21:26:50.101Z) —

  Addendum #2

• Addendum #3 (released 2026-03-13T17:14:48.925Z) —

  Addendum #3

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The County of Collier, FL is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Summary —

  As requested by the Parks and Recreation Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified Bidders in accordance with the terms, conditions and specifications stated or attached.  The Bidders, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. All references to “Bidder” are also referred to as “Contractor” and “Vendor.”

   

  The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. Historically, County departments have spent approximately $500,000 annually; however, this may not be indicative of future buying patterns.

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Timeline —

  Release Project Date:	February 12, 2026
  Pre-Proposal Meeting (Non-Mandatory):	March 23, 2026, 9:30am Immokalee Aquatic Center - 505 Escambia St, Immokalee, FL 34142 Followed by Site Visits to All Aquatic Facilities
  Question Submission Deadline:	March 30, 2026, 5:00pm
  Proposal Submission Deadline:	April 6, 2026, 3:00pm

• Project Contact —

  Dania Guerrero

  Procurement Strategist III

  3295 Tamiami Trail East, Bldg. C2

  East Naples, FL 34112

  Email: dania.guerrero@collier.gov

  Phone: (239) 252-7989

• Procurement Contact —

  Dania Guerrero

  Procurement Strategist III

  3295 Tamiami Trail East, Bldg. C2

  East Naples, FL 34112

  Email: dania.guerrero@collier.gov

  Phone: (239) 252-7989

Submission Requirements

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
• Invitation to Bid (ITB) Instructions Form (required) —

  Invitation to Bid (ITB) Instructions have been acknowledged and accepted.

• Collier County Purchase Order Terms and Conditions. (required) —

  Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

• Insurance Requirements (required) —

  Vendor Acknowledges Insurance Requirement and is prepared to produce the required insurance certificate(s) within five (5) days of the County's issuance of a Notice of Recommended Award.

• Bid Schedule (required) —

  Please upload the completed bid schedule in Microsoft Excel format.

• County Required Forms
• Vendor Declaration Statement (Form 1) (required)
• Conflict of Interest Certification (Form 2) (required)
• Immigration Certification (Form 3) (required)
• E-Verify - Memorandum of Understanding (required) —

  Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

• Local Vendor Preference (if claiming Form 4) —

  Include a copy of the business tax receipt. 

• Reference Questionnaire (if applicable Form 5) —

  All forms must be completed.

• Proof of Status from Division of Corporations - Florida Department of State (SunBiz)* (required) —

  http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

• W-9 Form (required)
• Signed Addendums (If Applicable)
• Any required licenses.
• Miscellaneous Documents
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.

Questions & Answers