Active SLED Opportunity · TEXAS · CITY OF EDINBURG
AI Summary
City of Edinburg seeks bids for processing, marketing, and sale of recyclable materials and metals collected from municipal recycling programs. Services include sorting, processing, storage, marketing, and transportation. Contract term is one year with option to extend. Bids due June 9, 2026.
City of Edinburg (COE) Department of Solid Waste Management, hereinafter referred to as the City, is soliciting sealed bids from entities qualified and experienced in recyclable materials processing and marketing services to accomplish the following: receiving, sorting, processing, storing, marketing, selling, and transporting of recyclable material and metals collected from the City’s Drop Off Center, Commercial Recycling Collection Program and Office Recycling Programs.
QUANTITIES:
The City reserves the right to increase or decrease the quantities of each group depending on availability of funds. Quantities estimated are approximate, based on projected usage during a twelve (12) month period. The unit bid prices acquired for this contract are to remain the same for the period designated in the agreement whether the City buys more or less than the estimated quantities of the product bid.
Purchase order: A purchase order will be issued for the entire bid amount to the selected vendor(s); however, the material will be delivered on an as needed basis. An invoice will be submitted at the time of each delivery.
SUBCONTRACTING: The successful submitter may not subcontract the award without the written consent of COE.
TERM The initial term of the contract shall be for one year starting from awarded date.
BIDDER RESPONSIBILITY: It is the responsibility of each vendor before submitting a proposal:
The City of Edinburg is soliciting competitive sealed bids from qualified vendors for Processing, Marketing and Sale of Recyclable Materials & Metals
Sealed Bids should be submitted electronically or received by the City Secretary’s Office no later than:
3:00 pm, Tuesday, June 9, 2026.
All sealed bids should be received either electronically or at the designated location or by the deadline shown above/ Bids received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable.
All bids will be opened and bidder's names publicly read aloud promptly in the City Hall Community Room, 1st Floor, at 415 W. University Dr. Edinburg, TX 78539 at 3:00 pm, Tuesday, June 9, 2026.
To obtain a copy of the Invitation to Bid or submit an electronic proposal please visit:
https://procurement.opengov.com/portal/cityofedinburg
If a Bidder chooses to submit a Hard Copy Bid, it must be delivered in a sealed envelope, with a return address and clearly marked "City of Edinburg Bid. 2026-12" to the City Secretary's Office prior to the bid opening date and time. The receiving time in the City Secretary's Office will be the governing time for acceptability of the bids. The Bidder's firm name shall appear on the outside of the envelope.
Submit Bids To:
If submitting Electronic:https://procurement.opengov.com/portal/cityofedinburg
If Hand-Delivering Bids: 415 W. University Drive
c/o City Secretary Department (1st Floor)
Bids will not be accepted by telephone or facsimile machine. All bids must bear original signatures and figures.
If you have any questions o require additional information regarding this bid, you may contact Lorena Fuentes, Interim Purchasing Manager, please submit your questions via OpenGov at the website listed above no later than 3:00 pm, Wednesday, May 27, 2026
The City of Edinburg reserves the right to refuse and reject any or all Bids and to waive any or all formalities or technicalities and to accept the Bid deemed most advantageous to the City, and hold the Bids for a period of 60 days without taking action.
The Proposer shall perform and/or arrange all tasks pertaining to these tasks which will include, at a minimum, receiving, sorting, processing, storing, marketing, selling, and transporting (if necessary) recyclable materials and metals collected by the City. These services shall commence only with the executed contract. This BID specifically excludes collection services. The scope of work is as follows but is not limited to:
SERVICES:
RECYCLING COMMODITIES:
Please note that the City does not require customers to flatten cardboard, plastic, metal and aluminum containers. In addition, plastic bags, labels, lids, nozzles and metal neck rings may also be present in the recyclable materials delivered to the processing facility.
PROCESSING AND MARKETING OF MATERIALS:
The Contractor shall provide all labor, services, equipment, and other resources necessary to accept, process, and market the recyclable materials, scrap metal and electronic waste collected at the recycling center. The Contractor will provide a list of acceptable recyclable materials and scrap metal at the beginning of the initial contract term and it must include, at a minimum, corrugated cardboard, mixed paper, newspaper, plastic containers, metal cans, and glass containers and scrap metal as defined in the definitions section of the scope of work. Any changes to this list shall be made in writing to the City for consideration and approval.
Facilities: The Contractor shall identify in the bid documents the Material Recovery Facilities (MRFs) to which the collected recyclable materials will be delivered and all MRFs must be approved by the City prior to the beginning of the contract. The Contractor shall provide the City with the name, telephone number, point of contact, facsimile number, address, operating hours, and delivery procedures for each facility that will be receiving recyclables from the recycling center. The City reserves the right to inspect the MRF(s) at any time while performing under the terms of this contract and to reasonably reject any MRFs selected by Contractor.
Each City-approved facility must hold applicable permits and be licensed to operate as a MRF or a transfer site. Contractor’s facility will be available to accept loads of recyclable materials Monday through Saturday, including holiday (except Fourth of July, Thanksgiving, and Christmas).
The Contractor shall recycle (market and sell) all recyclable materials and scrap metal delivered to each facility and not dispose of recyclables and scrap metal by some other means (landfill, incineration, etc.), excluding normal by pass waste such as materials not accepted for recycling at the recycling center.
The Contractor shall accept all recyclables in “as is” condition. The contractor shall be responsible for removing and disposing of any contamination without disposing of recyclables in the process.
Weight Tickets: The Contractor shall have certified weight scales at the receiving site. Each vehicle shall be separately weighed to determine weight of material for each collection container delivered. The Contractor shall generate certified weight tickets issued at the time of delivery for each Contractor’s facility. Each delivery ticket must include the date and time of delivery, truck number, incoming truck weight (tare weight), and the weight of the material being delivered. The Contractor shall keep on file certified weight tickets for all materials delivered under this contract. Weight tickets shall be submitted to the City upon request.
Reports/Invoices: The Contractor shall prepare a monthly report that lists total tonnages for each material received, including details for each load (ticket number, date of delivery, and weight of material delivered). The report shall be submitted to the City by the 15th of each month. All invoices for payment from the City will not be processed for payment unless the monthly report is provided and shall include a copy of industry ledgers depicting the current purchase/sale of all commodities being paid to the City. The industry ledgers shall accompany such payments.
Revenue from sale of Recyclable Materials: The Contractor shall market and sell materials delivered from the recycling center and offer the City a FAIR MARKET PRICE/SOLD on the sale of the material. The Contractor shall offer a price per commodity (cardboard, mixed paper, commingled containers, tin, aluminum, scrap metal) based on a daily market price for each commodity. Pricing shall be based on the following markets:
Response Time- Bidder must be available to respond to any pick up of materials within twenty-four (24) hours after the City’s request and on a on call basis should the need arise.
Collection of Container- Bidder may supply its own collection containers (i.e. 30-cd open top roll off and/or walking trailer, provided there is an acceptable location to stage the container). When the container, full of recyclable materials and scrap metal, is being hauled and the Solid Waste Management is open to the public, a second collection container must be provided. During operating hours there shall always be a container to collect and temporarily store recyclable materials, metals and electronic waste.
REVENUE
Any revenue will be provided to the City in the form of a check, made payable to “The City of Edinburg” and submitted monthly by the 15th for the month following the month in which the materials were delivered to the facility and shall include a copy of industry ledgers depicting the current purchase/sale price of all commodities being paid to the City. The industry ledgers shall accompany such payments.
PAYMENTS, RECORDS AND REPORTING:
Proposer shall submit payment/remit invoice for the recyclable commodities received from the City’s recycling programs by the last day of the following month based on the tonnage delivered. Payment is due during the next month following the delivery of material for processing.
The following information shall accompany monthly payments/invoices:
Proposer must provide adequate detail on cost so that the City may review and approve. The City reserves the right to request and receive additional detail when needed.
Quarterly and Annual Reporting: As part of the data sharing requirements, records shall be kept on a daily and cumulative basis regarding the City’s recycling program and shall be available to the City upon request. Information reporting shall be disseminated by an agreed upon electronic format.
Monthly reports of the previous month’s activities will be due to the City by the last day of each month. Annual reports will be due by October 31st following the City’s completed fiscal year (October 1st- September 30th).
TERM The initial term of the contract shall be from awarded date to September 30, 2026, with an option to extend the term of the agreement for an additional fiscal year.
BIDDER RESPONSIBILITY: It is the responsibility of each vendor before submitting a proposal:
SUBCONTRACTING: The successful submitter may not subcontract the award without the written consent of COE.
PURPOSE
The purpose of these solicitation documents is to provide a Bids for: Processing, Marketing and Sale of Recyclable Materials & Metals
The ITEMS to be furnished under this bid shall be as specified in these bid documents. All specifications/requirements shown are minimum. There is no intention to disqualify any bidder who can meet these specifications/requirements.
SUBMITTAL OF "HARD COPY" BID
If submitting a Hard Copy Bid, it must be submitted in a sealed envelope by the vendor. Submit two (2) complete sets of the bid, one (1) original marked "ORIGINAL" and one (1) digital copy in a flash drive. Each bid must be completely filled out and SUBMITTED IN ORIGINAL FORM complete with all the supporting documentation
If Hand-Delivering Bids: 415 W. University Drive
c/o City Secretary Department (1st Floor)
If submitting Electronic:https://procurement.opengov.com/portal/cityofedinburg
PREPARATION OF BID
Bids MUST give full firm name and address of bidder, and be manually signed. Failure to do so will disqualify your bid. Person signing bid must show title or AUTHORITY TO BIND HIS/HER FIRM IN A CONTRACT. Firm name and authorized signature must appear on each page that calls for this information. The legal status of the Respondent/Bidder whether corporation, partnership, or individual, shall also be stated in the bid. A corporation shall execute the bid by its duly authorized officers in accordance with its corporate by-laws and shall also list the state in which it is incorporated. A partnership Respondent/Bidder shall give full names and addresses of all partners. All partners shall execute the bid. Partnership and Individual Respondent/Bidder shall state in the bid the names and addresses of all persons with a vested interest therein. The place of residence of each Respondent/Bidder, or the office address in the case of a firm or company, with county and state and telephone number, shall be given after the signature.
DEVIATION FROM SPECIFICATION
Please read your specifications/requirements thoroughly and be sure that the ITEMS offered comply with all specifications/requirements. Any variation from the specifications/requirements must be clearly indicated by letter attached to your bid referencing variations on a point-by-point basis. If no exceptions are noted, and you are the successful bidder, it will be required that the ITEMS be provided as specified.
ALTERATIONS/AMENDMENTS TO BID
Bids CANNOT be altered or amended after opening time. Alterations made before opening time must be initialed by bidder guaranteeing authenticity. No bid may be withdrawn after opening time without acceptable reason in writing and only after approval by the City of Edinburg.
SALES TAX
State sales tax must not be included in the bid.
SUBSTITUTIONS
No substitutions or cancellations will be permitted without written approval of City of Edinburg.
NO BID RESPONSE
If unable to submit a bid, bidder should return inquiry giving reasons.
EXCEPTIONS
Any additions, deletions, or variations from the following specifications/requirements must be noted. The bidder shall attach to his/her bid sheet a list of any exceptions to the specifications/requirements if unable to do so, on specification sheet.
BRAND OR MANUFACTURER REFERENCE
Unless otherwise specified, any catalog or manufacturer’s reference or brand name used in describing an item is merely descriptive, and not restrictive, and is used only to indicate type and style of product desired. Bids on alternate brands will be considered if they meet specification requirements. If a bidder quotes on equipment other than the one(s) specified in the bid, sufficient specifications and descriptive (pictured literature) data must accompany same to permit thorough evaluation. In the absence of these qualifications, he/she will be expected to furnish the product called for.
DELIVERY
Number of days required to deliver ITEMS after receiving order must be stated in the bid. Failure to so state will obligate bidder to complete service delivery within ONE day.
DELAY IN SERVICE DELIVERY
When delay can be foreseen, Bidder shall give prior notice to City of Edinburg. Bidder must keep City of Edinburg advised at all times of status of order. Default in promised service delivery (without acceptable reasons) or failure to meet specifications/requirements, authorizes the City of Edinburg to purchase such ITEMS elsewhere and charge increase in cost to defaulting vendor. Acceptable reasons for delayed delivery are as follows: Acts of God (floods, tornadoes, hurricanes, etc.), acts of government, fire, strikes, war; Actions beyond the control of the successful bidder.
SERVICE DELIVERED PRICING
Bids in units of quantity specified - extend and show total. In the event of discrepancies in extension, unit prices will govern. Bids subject to unlimited price increase will not be considered.
RIGHT TO REJECT/AWARD
The City of Edinburg reserves the right to refuse and reject any or all Bids, and to waive any or all formalities or technicalities, and to make such awards of contract as may be deemed to be the best and most advantageous to the City of Edinburg.
MULTIPLE VENDOR CONTRACTS
Bidders are advised that the City of Edinburg may award Service Contracts to multiple vendors based on low bid per item basis. All items specified on the “Bid Form” must reflect the individual unit prices. The City of Edinburg reserves the right to award all items individually or in any combination thereof.
INDEMNIFICATION CLAUSE
The Bidder agrees to indemnify and save harmless the City, from all suits and actions of every nature and description brought against them or any of them, for or on account of the use of patented appliances, products or processes, and he shall pay all royalties and charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted upon request of the Purchasing Agent, as a necessary requirement in connection with the final estimate for payment in which such patented appliance, products or processes are used.
ADDENDA
Bidder shall carefully examine the bid forms, specifications/requirements, and instructions to Bidders. Should the bidder find discrepancies in, or omissions from bid forms, specifications/requirements, or other documents, or should he/she be in doubt as to their meaning, he/she should request an interpretation via the OpenGov portal:https://procurement.opengov.com/portal/cityofedinburg and obtain clarification by addendum prior to submitting any bid. Explanations, interpretations, and supplemental instructions shall be in the form of written Addenda which shall become a part of the Contract documents. Said Addenda shall available through the e-procurement portal and e-mailed to all prospective Bidders. All Addenda issued in respect to this project shall be considered official changes to the original bid documents. Verbal statements in response to inquiries and/or requests for explanations shall not be authoritative nor binding. It shall be the Bidder(s) responsibility to ensure that they have received all Addenda in respect to this project. Furthermore, Bidders are advised that they must recognize, comply with, and attach a signed copy of each Addendum which shall be made part of their Bid Submittal if submitting a Hard Copy Solicitation. Electronic submittals should be acknowledged through OpenGov. Bidder(s) signature on Addenda shall be interpreted as the bidder’s “recognition and compliance to” official changes as outlined by the City of Edinburg and as such are made part of the original solicitation documents. Failure of any bidder to receive any such addendum or interpretation shall not relieve such Bidder from its terms and requirements. The City may issue a written addendum no later than five calendar days prior to the date bids must be received. Addendums are available online at https://procurement.opengov.com/portal/cityofedinburg
PAYMENT
The City of Edinburg will execute payment by mail in accordance with the State of Texas Pay Law after ITEMS have been provided and invoiced. No other method of payment will be considered.
SYNONYM
Where in this bid package ITEMS is used, its meaning shall refer to the Processing, Marketing and Sale of Recyclable Materials & Metals as specified.
ASSIGNMENT
Neither the Bidder’s contract nor payment due to an awarded vendor may be assigned to a third party without the written approval of the Purchasing Department for the City of Edinburg.
BIDDER’S EMPLOYEES
Neither the Bidder nor his/her employees engaged in fulfilling the terms and conditions of this Purchase Contract shall be considered employees of the City. The method and manner of performance of such undertakings shall be under the exclusive control of the vendor on contract. The City shall have the right of inspection of said undertakings at any time.
INTERPRETATIONS
Any questions concerning the conditions and/or specifications/requirements with regards to this solicitation for Bids shall be directed to the e-procurement portal as outlined in the Request for Bids. Such interpretations, which may affect the eventual outcome of this request for Bids, shall be furnished in writing to all prospective Bidders via Addendum. No interpretation shall be considered binding unless provided in writing by the City of Edinburg in accordance with paragraph entitled “Addenda”.
STATUTORY REQUIREMENTS
It shall be the responsibility of the successful Bidder to comply with all applicable State & Federal laws, Executive Orders and Municipal Ordinances, and the Rules and Regulations of all authorities having jurisdiction over the work to be performed hereunder and such shall apply to the contract throughout, and that they will be deemed to be included in the contract as though written out in full in the contract documents. (To include issues related to health, environmental, and safety to name a few.)
RIGHT TO WAIVE
City of Edinburg reserves the right to waive or take exception to any part of these specifications/requirements when in the best interest of the City of Edinburg.
COOPERATIVE PRICING
Bidders are advised that in addition to responding to our “local” solicitation for bids/Bids with Dealer pricing, vendors/contractors are encouraged to provide pricing on the below referenced items/products/services based on BuyBoard, TX-MAS, H-GAC and/or any other State of Texas recognized and approved cooperative which has complied with the bidding requirements for the State of Texas. If bidding other than or in addition to “dealer” pricing, kindly duplicate the bid forms for each bid being provided from a cooperative contract. Any and all applicable fees must be included. All cooperative pricing must be submitted on or before bid opening date and hour.
VALID BID TIME FRAME
The City of Edinburg may hold bids 60 days after the opening of Bids without taking action. Bidders are required to hold their Bids firm for same period of time.
PREPARATION OF BID
The City of Edinburg shall not be held liable for any costs incurred by any bidder for work performed in the preparation of and production of a bid or for any work performed prior to execution of contract.
CONFIDENTIAL INFORMATION
Any information deemed to be confidential by the bidder should be clearly noted on the pages where confidential information is contained; however, the City cannot guarantee that it will not be compelled to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential by the bidder may not be considered confidential under Texas Law, or pursuant to a Court order.
VERBAL THREATS
Any threats made to any employee of the City, be it verbal or written, to discontinue the providing of item/material/services for whatever reason and/or reasons shall be considered a breach of contract and the City will immediately sever the contract with the Vendor on contract.
MATHEMATICAL ERRORS
In the event that mathematical errors exist in any bid unit prices/rates will govern.
AUDIT
The City of Edinburg reserves the right to audit the vendor’s books and records relating to the performance of this contract. The City of Edinburg, at its own expense, shall have the right at all reasonable times during normal business hours and upon at least twenty-four (24) hours’ advance notice, to audit, to examine, and to make copies of or extracts from the books of account and records maintained by the vendor(s) with respect to the Supply/Service and/or Purchase Contract. If such audit shall disclose overpayment by City to vendor, written notice of such overpayment shall be provided to the vendor and the amount of overpayment shall be promptly reimbursed by vendor to the City. In the event any such overpayment is not paid within ten (10) business days after receipt of such notice, the unpaid amount of such overpayment shall bear interest at the rate of one percent (1%) per month from the date of such notice until paid.
PAST PERFORMANCE
Vendor’s past performance shall be taken into consideration in the evaluation and award of Service Contract for the Purchase of ITEMS.
JURISDICTION
Contract(s) executed as part of this solicitation shall be subject to and governed under the laws of the State of Texas. Any and all obligations and payments are due and performable and payable in Hidalgo County, Texas.
VENUE
The parties agree that venue for purposes of any and all lawsuits, cause of action, arbitration, and/or any other dispute(s) shall be in Hidalgo County, Texas.
CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS
The City may give local vendors, whose principal place of business is located within the City of Edinburg, and whose bid is within five percent (5%) of the lowest bid price preference as allowed by Section 271.9051 of the Local Government Code.
AWARD
For purposes of this project, award will be contingent on approval of budget.
CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS
The City may give local vendors, whose principal place of business is located within the City of Edinburg, and whose bid is within five percent (5%) of the lowest bid price preference as allowed by Section 271.9051 of the Local Government Code.
SPECIAL CIRCUMSTANCES
In the event that the City of Edinburg has an immediate need for a particular service(s) that is/are on contract and the successful vendor on contract is not able to meet the special service delivery needs of the City of Edinburg, the City of Edinburg reserves the right to purchase such services elsewhere to fulfill its’ immediate need.
TERMINATION OF CONTRACT
The City of Edinburg reserves the right to terminate the contract if, in the opinion of the City of Edinburg, the successful vendor’s performance is not acceptable, if the City is being repeatedly over charged, improperly charged, no funds are available, or if the City wishes, without cause, to discontinue this contract. Termination will be in written form allowing a 30-day notice. The bidder shall be afforded the same right to terminate this contract in the same manner.
ETHICAL STANDARD
No City official or employee shall have interest in any contract resulting from this bid.
IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS “C” MISDEMEANOR.
Based on the City’s collection figures since implementing from all of its recycling operations, the FY 25/26 projection is approximately 904 tons. The FY 25/26 projected tonnage of each commodity collected (including residual material) is listed below in Table 1.
Staff has noted that due to the array of different service options, estimates were utilized as minimum amounts for this BID. Actual quantities vary significantly and are dependent on yearly service requests.
TABLE 1 | ||
ESTIMATED WASTE CATEGORIZATION | ||
Recycling Commodity | Estimated Annual Tonnage | Estimated Annual Pounds |
Old Corrugated Containers (OCC) | 457 | 913,906 |
Coated Book Stock | 0 | 0 |
Mixed Paper | 82 | 163,364 |
PETE | 56.20 | 112,400 |
HDPE | 44.15 | 88,200 |
Glass | 129 | 257,736 |
Metal | ||
Scrap Metal | 92 | 184,572 |
Tin, Steel, Bi-Metal | 15 | 30,650 |
Used Aluminum Beverage Cans (UBC) | 2 | 3,327 |
Table Notes: 1. The above figures cannot be interpreted as a guarantee of future quantities to be collected by the City. | ||
Staff may waive insurance requirements for contracts $0 - $4,999.99, including but not limited to contracts for food, materials, supplies, and construction. Workers’ Compensation in amounts which satisfy statutory coverage shall be required for construction projects.
The following insurance requirements will be included in all City contracts of $5,000 - $14,999.99. In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR CODE §406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim.
Minimum Insurance Requirements
Type of Coverage Limits of Liability
Worker’s Compensation Statutory Coverage
Comprehensive General Liability
(City named as additional insured)
Bodily Injury $250,000 each person/$500,000 each occurrence
Property Damage $100,000 each occurrence/$100,000 aggregate
or $500,000 combined single limits
The following insurance requirements will be included in all City contracts of $15,000 or more.
(1) The successful bidder will be required to carry the following insurance coverage and limits of coverage, as well as list the City as an additional insured to liability coverage as requested by the City. In addition, the successful bidder shall provide the City with evidence of coverage and furnish acceptable proof of payment of insurance premiums.
(2) The successful bidder will be required to secure and/or have insurance coverage in force with an admitted property and casualty insurance company licensed by the State of Texas to conduct business in the State of Texas.
(3) In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR CODE §406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim
Minimum Insurance Requirements
Type of Coverage Limits of Liability
Worker’s Compensation Statutory Coverage
Employer’s Liability Bodily Injury by Accident:
$100,000 each accident
Bodily Injury by Disease:
$100,000 each employee/$500,000 policy limit
Comprehensive General Liability
Bodily Injury $250,000 each person/$500,000 each occurrence
Property Damage $100,000 each occurrence/$100,000 aggregate
or $500,000 combined single limits
Comprehensive Auto Liability
Bodily Injury $100,000 each person/$500,000 each occurrence
Property Damage $100,000 each occurrence/$100,000 aggregate
or $500,000 combined single limits
City’s Protective Liability
Bodily Injury $250,000 each person/$500,000 each occurrence
Property Damage $100,000 each occurrence/$100,000 aggregate
or $500,000 combined single limits
Policies must name the City of Edinburg as an Additional Insured.
Certificates of insurance naming the CITY as an additional insured shall be submitted to the CITY for approval prior to any services being performed by Contractor. Each policy of insurance required hereunder shall extend for a period equivalent to, or longer than the term of the Contract, and any insurer hereunder shall be required to give at least thirty (30) days written notice to the CITY prior to the cancellation of any such coverage on the termination date, or otherwise. This Contract shall be automatically suspended upon the cancellation, or other termination, of any required policy of insurance hereunder, and such suspension shall continue until evidence that adequate replacement coverage is provided to the CITY. If replacement coverage is not provided within thirty (30) days following suspension of the Contract, the Contract shall automatically terminate.
ASSIGNMENT
The successful Proposer shall not sell, assign, transfer or convey any contract resulting from this BID, in whole or in part, without the prior written consent of COE.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE PROPOSERS:
A prospective Proposer must meet the following requirements:
A prospective Proposer must affirmatively demonstrate their responsibility; have adequate financial resources, or the ability to obtain such resources as required; be able to comply with the required or proposed delivery schedule; Have a satisfactory record of performance; have a satisfactory record of integrity and ethics; be otherwise qualified and eligible to receive an award.
COE may request representation and other information sufficient to determine Proposer's ability to meet these minimum standards listed above.
SUCCESSFUL PROPOSER SHALL
Successful Proposer shall defend, indemnify and save harmless COE and all its officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the successful Proposer, or of any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from proposal award. Successful Proposer shall pay any judgment and cost of litigation which may be obtained against COE growing out of such injury or damages.
PRIME CONTRACTOR RESPONSIBILITIES
The selected Proposer shall be required to assume responsibility for all items and services offered in his proposal whether or not he produces or provides them. The COE shall consider the selected Proposer to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract.
SUBCONTRACTOR INSURANCE
The Contractor shall include all subcontractors and COE as additionally insured under its policies or shall insure that all subcontractors satisfy the same insurance requirements Stated herein for the contractor.
PROPOSALS/PROPOSERS MUST COMPLY WITH:
All federal, state, county and local laws governing or covering this type of service.
TERMINATION OF CONTRACT
This contract shall remain in effect until contract expires, completion and acceptance of services or default. COE reserves the right to terminate the contract immediately in the event the successful Proposer fails to:
Breach of contract or default authorizes COE to award to another Proposer, purchase elsewhere and charge the full increase cost to the defaulting Proposer.
Either party may terminate this contract with a thirty (30) days written notice prior to either party stating cancellation. The successful Proposer must state therein the reasons for such cancellation. Prior written notice must be delivered in person or sent by registered or certified mail, return receipt requested, proper postage paid, and properly addressed to the other party at the address on the affidavit for the contractor or to COE MANAGER, 415 West University Drive Edinburg, Texas.
PERFORMANCE OF CONTRACT
COE reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of COE in the event of breach or default or resulting contract award.
NO GUARANTEE OF QUANTITIES
The COE reserves the right to increase or decrease the amount, at the unit prices stated in the proposal.
Neither the COE nor any Agency obligates itself to contract for or accept more than their actual requirements during the period of this agreement, as determined by actual needs and availability of appropriated funds.
INVOICES
The invoices shall show:
PROPOSER’S CERTIFICATION OF OMB A-133 COMPLIANCE
Certification of no suspension or debarment. By signing and submitting any proposal for $100,000 or more, the proposer certifies that their company, any subcontractors, or principals are not suspended or debarred by the General Services Administration (GSA) in accordance with the requirements in OMB Circular A-133.
A list of parties who have been suspended or debarred can be viewed via the internet at http://www.epls.gov
Please attach the insurance certificate
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
HB 89
The 85th Texas Legislature approved new legislation, effective Sept. 1, 2017, which amends Texas Local Government Code Section 1. Subtitle F, Title 10, Government Code by adding Chapter 2270 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:
1) does not boycott Israel; and
2) will not boycott Israel during the term of the contract
SB 13 ENERGY COMPANY BOYCOTTS
The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local Government Code 2274.002 Section 1. Subtitle A, Title 8 by adding Chapter 809 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:
1) does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required , or
2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.
The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local Government Code Section 1. Subtitle F, Title 10 of the Texas Government Code 2274.002, Respondent verifies that it:
1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and
2) will not discriminate during the term of the contract against a firearm entity or firearm trade association.
If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.
Submitters, by submitting a signed submission, certify that the accompanying submission is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Texas or United States law.
CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE
Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity disclose in the Questionnaire Form CIQ, the vendor or person’s affiliation or business relationship that might cause a conflict of interest with a local government entity. By law, this questionnaire must be filed with the records administrator of the City of Edinburg not later than the 7th business day after the date the person becomes aware of facts that require the statement be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor.
For more information or to obtain Questionnaire CIQ go to the Texas Ethics Commission web page at https://www.ethics.state.tx.us/forms/conflict/ .
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.
For more information go to the Texas Ethics Commission web page at https://www.ethics.state.tx.us/filinginfo/1295/.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
*Please review sample contract documents. For informational purposes only. No response required.
Please enter a brief one to two paragraph description of the project.
Please enter the Engineer's Estimate as required by Texas Government Code Chapter 2269
Please enter the number of days for substantial completion.
*Must specify "Calendar Days" or "Working Days"
Please enter the number of days for final completion.
*Must specify "Calendar Days" or "Working Days"
How many one-year renewal options are available?
Please enter the date a resulting contract is to end in the following format:
MM/DD/YYYY
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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