Active SLED Opportunity · ARKANSAS · TOWN OF DELIGHT
AI Summary
The Town of Delight, AR, seeks proposals for procurement cards and expense management services via an RFP. Electronic bid submission is required, with a prebid conference online on June 18, 2026. Proposals are due by July 30, 2026.
The Lead Agency, The Town of Delight, AR, is partnering with CoreTrust to receive proposals from qualified vendors for procurement cards (P-Cards) and expense management services at a national cooperative level. **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.2987153.C22009376 **Piggyback Contract**: Yes **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Additional Bidding Instructions**: If supplemental information is needed to be fully responsive, follow the directions as provided in the Cost Proposal workbook. **Solicitation Number**: 26COR-016 **Reference Number**: 0000427515 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | 016 Section N - Technical Proposal | [EXCEL] Technical Proposal Workbook - Lots 1-5 or Lots 2-5. All tabs. | Yes | No | **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | 016 Section O - Cost Proposal | [EXCEL] Cost Proposal Workbook, all tabs | Yes | No | **Pre-Bidding Events**: Event: Prebid Conference | Date: 06/25/2026 04:00 PM EDT | Location: Online **Questions and Answers**: | Question | Answer | |---|---| | Questions: 1. For each lot, could you clarify the minimum acceptable compliance standard for eligibility? Specifically, is certification under one of the named frameworks required for all suppliers, or does this requirement vary depending on the nature of the data or systems involved? 2. Does bidding those two lots together fit how CoreTrust intends to evaluate and award? 3. For the capacity minimums in the Technical Evaluation tab, what form of evidence does the evaluation committee expect — e.g., customer counts, aggregate monthly volume, reference letters? 4. Since there's no historical volume, is there an estimated agency adoption or spend range the committee is modeling for evaluation purposes? 5. Among integrated expense management, program controls, reporting, and rebate, which carry the most evaluation weight? 6. For the rebate / revenue-share, does the committee expect a single flat rate or a tiered schedule, and at what point is the rebate earned (spend, payment, or reconciliation)? 7. Which expense / accounting systems are most common among likely participating agencies (e.g., SAP, Oracle, Workday)? 8. Is there a required data-feed format for the financial-system integration (e.g., flat file via SFTP, CSV, a specific layout)? 9. For the card-face requirements (Q62–Q63 — entity seal, "Tax Exempt", Tax ID, non-sequential numbers), how strictly are these scored, and is there flexibility on physical-card personalization? 10. For the 24/7 cardholder service line and response-time targets (Q9, Q11–Q12), are these pass/fail mandatory or evaluated on a best-efforts basis? Are the Appendix A compliance attachments (Federal Contract Terms, NJ Business Compliance, insurance, cyber-security plan) all mandatory at proposal submission, or can some follow at award? 11. Are you looking for a card-agnostic expense solution, or would an all-in-one platform also meet your needs? | Answered in Addendum 4 | | 12. For the question "Does Contractor agree to maintain records for comply with state laws, policy and procedures for retention and retrieval for transaction history?" are there any state specific laws in regards to retention and retrieval that are not explicitly stated but are of importance? | Answered in Addendum 4 | | Are the entities listed in Section E, pages 31 to 37 all of the entities participating in the current program? | Answered in Addendum 4 | | What is the cumulative annual spend from all program entities? | Answered in Addendum 4 | | How many cardholders are represented by the cumulative program? | Answered in Addendum 4 | | Does the rebate need to be based on a calendar year or the contract year/anniversary? | Answered in Addendum 4 | | In section N/Technical Requirements/Functionality, # 15. Are you asking us to produce and provide receipts? | Answered in Addendum 4 | | Card format and Design Requirements, # 1. Are you requesting a custom designed card for all entities collectively or each entity individually? | Answered in Addendum 4 | | Are the following required to be on the front of the cards: Cardholder name? Entity seal? “For Official Use only”? Tax ID? “Tax Exempt”? | Answered in Addendum 4 | | Is it possible to be directed to the website where financials are posted? | Answered in Addendum 4 | | Attachment 1 - How is this applicable? | Answered in Addendum 4 | | Certification of Non-Involvement in Prohibited Activities in Iran. How is this applicable and is it required to be completed? | Answered in Addendum 4 | | What are the ties to New Jersey? There are many documents stating things for New Jersey, but this is an Arkansas deal. | Answered in Addendum 4 | | New Jersey Business Compliance – Limitation of Applicability in Section D on Page 14 states "These requirements are applicable only when a government agency located in New Jersey is acting as the procuring or Participating Agency." Is there a list of agencies? | Answered in Addendum 4 | | NEW JERSEY BUSINESS REGISTRATION CERTIFICATE Is this required if we do not do business in New Jersey? | Answered in Addendum 4 | | 13.2.7 Training on Page 53. Will there be a limit to the maximum number of training offerings, for example 1 per year at no cost? Will the agency be open to offering a single training day per year where all participating agencies are invited as opposed to a session per participant? | Answered in Addendum 4 | | On Page 51 under "k. Training", it states "Contractor shall provide instructor led and web-based training as submitted in the proposal, at no cost to Participating Entities". Will these be on site or virtual? | Answered in Addendum 4 | | 13.2.10 Billing and Payment Procedures on Page 54. Was this intended to be blank? If not, where is the content for this section? | Answered in Addendum 4 | | On Page 57 under 13.3 Discounted Pricing Requirements – Section O – Cost Proposal Workbook, it states "Proposed prices are Not-To-Exceed (NTE) pricing and in U.S. dollars." Typically, commercial card pricing for revenue share is considered Firm Fixed Price (FFP) by tiers and not NTE. Is this acceptable? | Answered in Addendum 4 | | On Page 63, under "E. Return Policy", it states things that the supplier should include and maintain during the return process. As these are not applicable, how are we to respond? Just a statement that says it is “NA” or ignore this section? | Answered in Addendum 4 | **Addendums**: | Addendum | Date | Note | |---|---|---| | Addendum No. 2 | 06/17/2026 11:43 AM EDT | | | Addendum No. 4 | 07/28/2026 05:06 PM EDT | | | Addendum No. 1 | 06/12/2026 10:38 AM EDT | | | Addendum No. 3 | 07/17/2026 01:13 PM EDT | | **Communications**: - Communication No.1: Link to Recording Pre-Bid Conference: https://aposteriorillc-my.sharepoint.com/:v:/p/margaret_armenia/IQDug12jmbufR6iqX8rE1g5LAWQnSd9JzH25MzOyuNc-kVw This link is available for viewing access without a sign-in requirement.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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