Professional Architectural Services - 2nd Posting

FIRMS THAT HAVE ALREADY QUALIFIED AND RECEIVED AN AGREEMENT - DO NOT APPLY TO THIS SOLICITATION.

In accordance with Florida Statute 287.055, the Escambia County Board of County Commissioners (County) invites statements of qualifications from licensed firms to provide Professional Architectural Services for County projects requiring expedited delivery. The County anticipates awarding Continuing Services Agreements to multiple qualified firms. Services will be assigned on an as-needed basis and coordinated primarily through the County’s Design and Construction Administration Team or Facilities Management Department. Other County departments or divisions may also utilize these contracts during the agreement term. Certain task orders issued under the Continuing Services Contracts may be subject to applicable federal requirements.

All services performed under this agreement must be provided by professionals duly licensed to practice in the State of Florida and must be in strict compliance with the Consultants’ Competitive Negotiation Act (CCNA), Florida Statutes 287.055. Consultants shall remain fully knowledgeable of statutory limitations and thresholds under the CCNA and shall ensure continuous compliance throughout the term of the contract. All firms selected to provide Professional Architectural Services for the County shall be required to submit an annual statement of qualifications, performance data, current hourly rate schedules, and proof of insurance coverage.

The agreement will be awarded on a continuing basis to multiple qualified consultants and bids will be obtained from holders of the agreement for projects funded by the Escambia County BOCC (Board). Contractors selected by the Board will provide design services on an as needed basis, based upon Task Orders to be issued by the County under the continuing services contract(s). Compensation to the consultants for services rendered in connection with each Task Order shall be based on individual bids for the actual work to be performed on the Task Order.

This Request for Qualifications is continuous, and vendors may submit their qualifications for review past the initial submittal deadline.  New deadlines will be posted periodically to allow the County to gather new submittals. 

Background

Solicitation will remain open until December 10, 2028. Initial abbreviated selection will occur 30 days from advertising date per CCNA statute.

Project Details

• Reference ID: PD 25-26.002-1
• Department: Purchasing
• Department Head: Lyndsey Stevens (Purchasing Director)

Evaluation Criteria

• Pass/Fail (100 pts) —

  Must meet submission requirements

Submission Requirements

• I certify that I have read through the attached solicitation, and I understand all specifications, terms, conditions, and materials provided therein.
• Contract Execution and Certificate(s) of Insurance* (required) —

  The contract shall be executed by the successful bidder and shall be returned, with the Certificate(s) of Insurance to Escambia County so that it is received within 10 working days after the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• References Form —

  Please download the below documents, complete, and upload.

• Deletion of Records Form —

  Deleted and Destroyed Documents Letter
   

  PD PD 25-26.002-1 Professional Architectural Services - 2nd Posting

  To the Escambia County Office of Purchasing

   

  Our firm recently received an Request for Letters of Interest on the above-mentioned specification.

  We hereby acknowledge and certify that our company has destroyed/deleted any digital downloaded copies of the plans and specifications relative to this project.  At the time we received this information, we understood that it was exempt from the Public Record Law and all of the information, whether originals or duplicated, shall be destroyed/deleted.

• E-Verify Certification —

  Please download the below documents, complete, and upload with your proposal submission.

• Anti Human Trafficking Affidavit - HB7063 —

  Please download the below documents, complete, and upload.

• Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes —

  Please download the below documents, complete, and upload with your proposal submission.

• Conflict of Interest Form —

  Please download the below documents, complete, and upload with your proposal submission.

• Drug-Free Workplace Form —

  Please download the below documents, complete, and upload with your proposal submission.

• Information Sheet for Transactions and Conveyances Corporate Identification. —

  Please download the below documents, complete, and upload with your proposal submission.

• Scrutinized Companies Certification —

  Please download the below documents, complete, and upload with your proposal submission.

• Certificate of Authority to do Business from the State of Florida (SunBiz) (required) —

  The person listed as the contract signature authority must be listed as an authorized representative with the records on file with the Florida Division of Corporations (Sunbiz) for FEIN provided.  Upload your proof of certification with your Proposal Package.

• Copy of current Required Insurance declaration page with Escambia County named interest or, Letter of Insurability from Carrier stating that the levels of coverage will be obtained. (required) —

  Upload with your proposal

• Federal Documents for Grants (required) —

  Please download the below documents, complete, and upload.

• Proof of registration with the Federal System of Award Management (SAM) (required) —

  Upload your certification with your proposal.

• Current W-9 (required) —

  Please upload as a part of your submission package

• Proposal Package (required) —

  Enter your proposal in the format required by this solicitation.  See Scope of Work for Submission Format. 

• Solicitation Type (required)
• Award (required)
• Will this solicitation result in a Lump Sum Agreement (required) —

  A Lump Sum Agreement is defined as any solicitation requesting a fixed dollar amount based on explicit specifications.

• Will this Lump Sum Agreement have terms attached (12 Months, 36 Months Etc) (required)
• Term of Agreement (required)
• Outside of County Funded (required)
• Grant Type (required) —

  Example:  FEMA, LAP, Restore Act, etc...

• Special Terms/Conditions of Grant (required)
• Grant/Contract Uploaded in Documents (required)
• Additional Grant Funding (required)
• Grant Type-2 (required)
• Special Terms and Conditions of Grant-2 (required)
• Grant/Contract Uploaded into Documents-2 (required) —

  Confirm you understand that Grant funded projects should include any grant documents & application for Purchasing to review. You may upload these in the Attachment section of your project request.

• Construction Bid (required) —

  Is this project a construction project?

• Liquidated Damages Amount (Numerical) (required) —

  i.e $1,250.00

• Liquidated Damages Amount (Text) (required) —

  i.e. One Thousand, Two Hundred Fifty Dollars

• Days to Substantial Completion (Numerical) (required) —

  Number of Days from NTP to Substantial Completion in number format (i.e. 120)

• Number of Days to Substantial Completion (Text) (required) —

  Number of Days from NTP to Substantial Completion in text format (i.e. One Hundred Twenty)

• Days to Final Completion (Numerical) (required) —

  Number of Days from Substantial Completion to Final Completion in number format (i.e. 30)

• Number of Days to Final Completion (Text) (required) —

  Number of Days from Substantial Completion to Final Completion in text format (i.e. Thirty)

• Total Days to Completion (Numerical format) (required) —

  Total number of days from Notice to Proceed to Final Completion in numerical format

• Total Days to Completion (Text) (required) —

  Total Number of days from Notice to proceed through final completion in text format

• Estimated Cost (required)
• Permits Required (required)
• Technical Specifications Uploaded in Documents (required)
• Engineer Approved Drawings Uploaded in Documents (required)
• Approved Drawings Date (required) —

  Enter the date the drawings were approved.

• Allow Piggybacks off of your agreement (required) —

  Piggybacks allow another agency to adopt or "piggy back" on Escambia County Agreements. Note- This will require additional Board Approval in your board recommendation.

• Insurance-Construction (required) —

  Is this a construction project?

• Insurance for Construction-Professional Liability (required) —

  Will this contract involve Architectural/Design work?

• Insurance for Construction- Pollution Liability (required) —

  Will this project involve potential pollution risk to the environment from working in, on or beneath the surface of the land (or water) or involves a system such as HVAC or refrigeration that contains a potential pollutant

• Insurance for Construction-Aviation Liability (required) —

  Will Drones or Unmanned Aircraft be used on this project?

• Insurance for Constuction-Broadened Pollution (required) —

  Will the project involve the transportation and disposal of hazardous materials

• Insurance for Construction-Builders Risk/Owners Protective Liability (required) —

  Is this contract for a substantial construction project i.e. new building/substantial renovation? Only Required over $15M

• Insurance for Construction-Installation Floater (required) —

  Will this project involve the installation of property, equipment or materials purchased by the Offeror 

• Insurance for Construction-Moving & Rigging Floater (required) —

  will this project involve the lifting of any type of crane or Heli-lift?

• Insurance-IT, Consulting Professional Services (required)
• Insurance-Professional Services* (required) —

  Consultants, Architects, Engineering, Design, etc...

• E. Insurance for Services or Work on Waterfront, Marina, Beachfront or Port Area (required)
• Endorsements/Additional Insurance to Consider (required)
• Termination/Adverse Change Endorsement (required)
• Fidelity/Dishonesty/Liability Coverage (required)
• Aviation Insurance (required)
• Property insurance (required)
• Products Liability Insurance (required)
• Professional Liability (required)
• Do you need a Pre-Solicitation Meeting? (required) —

  Pre-Solicitation meetings are not mandatory but encouraged if you have special terms & conditions in the project, submission formats outside the standard process, or if you believe the vendors will need a site visit to evaluate the space. These can happen in person/on site or via Microsoft Teams. 

• Attendance (required)