Active SLED Opportunity · OHIO · MONTGOMERY COUNTY
AI Summary
Montgomery County, Ohio seeks proposals for Project No. 130075-69 to conduct a solid waste asset assessment and capital planning. Proposals due June 10, 2026, with a mandatory pre-proposal meeting on May 19, 2026. The project supports the Environmental Services Department's waste management planning efforts.
Montgomery County (Ohio) is requesting proposals for PP-2026-0040, Project No. 130075-69, Solid Waste Asset Assessment and Capital Planning. All submissions are due before 1:30 pm on Wednesday, June 10, 2026.
All questions about the RFP itself, or the contents herein, Proposers must use the OpenGov Question and Answer portal.
For portal questions or issues, please reach out to Barb Asberry at asberryb@mcohio.org.
Proposals are due electronically through the County's OpenGov Procurement portal. Proposals are due before 1:30 pm on Wednesday, June 10, 2026, for Montgomery County Environmental Services forProject No. 130075-69, Solid Waste Asset Assessment and Capital Planning. Said proposals will be opened by the Purchasing Director as soon thereafter as the opening can begin. All project documents are available on the County's OpenGov Procurement portal located at: https://www.mcohio.org/Bids.
A mandatory pre-proposal meeting will be conducted on Tuesday, May 19, 2026 at 1:00 pm, hosted at Microsoft Teams. To receive the meeting invitation, please email PetryT@mcohio.org with the subject line: “Project No. 130075-69 – Mandatory Meeting Invite” no later than 5:00 p.m. on Monday, May 18, 2026. Meeting details will be sent upon receipt of your request.. All potential proposer's are required to attend this meeting and shall pay particular attention to the following provisions:
The County Commissioners reserve the right to reject any or all proposals and to waive any irregularity of proposals, should same be to the advantage of the county.
BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS OF MONTGOMERY COUNTY, OHIO,
Kyle Kolopanis, Purchasing Director
Published in the Dayton Daily News
on May 8, 2026
All of the conditions applicable to the Proposal shall be read to give meaning to all provisions. However, when there is a conflict in the interpretation between a special condition in the Proposal Document and a general condition, the special condition in the Proposal Document shall take precedence.
ITEM: Request for Proposals
TITLE: PP-2026-0040 - Project No. 130075-69, Solid Waste Asset Assessment and Capital Planning
DEPARTMENT: Environmental Services
SUBMISSION: OpenGov
DUE DATE: Wednesday, June 10, 2026
DUE TIME: 1:30 pm
CONTACT: Barb Asberry at asberryb@mcohio.org or (937) 225-6391.
PRE-PROPOSAL MEETING: Mandatory. Tuesday, May 19, 2026, at 1:00 pm. This meeting will take place at Microsoft Teams. To receive the meeting invitation, please email PetryT@mcohio.org with the subject line: “Project No. 130075-69 – Mandatory Meeting Invite” no later than 5:00 p.m. on Monday, May 18, 2026. Meeting details will be sent upon receipt of your request..
SUBMISSION REQUIREMENTS:
1. All items noted as required must be submitted with Proposal. Failure to submit the required Forms or specification may be cause for rejection of your Proposal.
2. All Proposals must be submitted by the time and date above. No proposals will be accepted after the listed time.
3. It is the Proposer's Responsibility to check for Addenda prior to submitting Proposals. This can be done by going to https://procurement.opengov.com/portal/montgomerycountyoh and reviewing the list.
4. It is the Proposer's Responsibility to read all General Terms & Conditions and be able to submit using the OpenGov system.
Sincerely,
MONTGOMERY COUNTY COMMISSIONERS
Kyle Kolopanis
Purchasing Director
ITEM: Request for Proposals
TITLE: PP-2026-0040: Project No. 130075-69, Solid Waste Asset Assessment and Capital Planning
DEPARTMENT: Environmental Services
SUBMISSION: OpenGov
DUE DATE: Wednesday, June 10, 2026
DUE TIME: 1:30 pm
CONTACT: Barb Asberry at asberryb@mcohio.org or (937) 225-6391.
PRE-PROPOSAL MEETING: Non-Mandatory. Tuesday, May 19, 2026, at 1:00 pm. This meeting will take place at Microsoft Teams. To receive the meeting invitation, please email PetryT@mcohio.org with the subject line: “Project No. 130075-69 – Mandatory Meeting Invite” no later than 5:00 p.m. on Monday, May 18, 2026. Meeting details will be sent upon receipt of your request..
SUBMISSION REQUIREMENTS:
1. All items noted as required must be submitted with Proposal. Failure to submit the required Forms or specification may be cause for rejection of your Proposal.
2. All Proposals must be submitted by the time and date above. No proposals will be accepted after the listed time.
3. It is the Proposer's Responsibility to check for Addenda prior to submitting Proposals. This can be done by going to https://procurement.opengov.com/portal/montgomerycountyoh and reviewing the list.
4. It is the Proposer's Responsibility to read all General Terms & Conditions and be able to submit using the OpenGov system.
Sincerely,
MONTGOMERY COUNTY COMMISSIONERS
Kyle Kolopanis
Purchasing Director
The Revised Code of the State of Ohio, and the applicable resolutions of the Board of County Commissioners for Montgomery County, Ohio (the "Board") insofar as they apply to the laws of competitive Bidding, contracts, and purchases are made a part hereof as if fully restated herein. All laws of the United States of America, the State of Ohio, and Montgomery County, Ohio applicable to the products or services discussed herein or to be provided hereby, are also made a part hereof.
ITEM: Request for Proposals
TITLE: PP-2026-0040: Project No. 130075-69, Solid Waste Asset Assessment and Capital Planning
DEPARTMENT: Environmental Services
SUBMISSION: OpenGov
DUE DATE: Wednesday, June 10, 2026
DUE TIME: 1:30 pm
CONTACT: Barb Asberry at asberryb@mcohio.org or (937) 225-6391.
PRE-PROPOSAL MEETING: None.
SUBMISSION REQUIREMENTS:
1. All items noted as required must be submitted with Proposal. Failure to submit the required Forms or specification may be cause for rejection of your Proposal.
2. All Proposals must be submitted by the time and date above. No proposals will be accepted after the listed time.
3. It is the Proposer's Responsibility to check for Addenda prior to submitting Proposals. This can be done by going to https://procurement.opengov.com/portal/montgomerycountyoh and reviewing the list.
4. It is the Proposer's Responsibility to read all General Terms & Conditions and be able to submit using the OpenGov system.
Sincerely,
MONTGOMERY COUNTY COMMISSIONERS
Kyle Kolopanis
Purchasing Director
Proposals are due electronically through the County's OpenGov Procurement portal. Proposals are due before 1:30 pm on Wednesday, June 10, 2026, for Montgomery County Environmental Services for Project No. 130075-69, Solid Waste Asset Assessment and Capital Planning. Said proposals will be opened by the Purchasing Director as soon thereafter as the opening can begin. All project documents are available on the County's OpenGov Procurement portal located at: https://www.mcohio.org/Bids.
A non-mandatory pre-proposal meeting will be conducted on Tuesday, May 19, 2026 1:00 pm, hosted at Microsoft Teams. To receive the meeting invitation, please email PetryT@mcohio.org with the subject line: “Project No. 130075-69 – Mandatory Meeting Invite” no later than 5:00 p.m. on Monday, May 18, 2026. Meeting details will be sent upon receipt of your request.. Attendance is not required to submit for this project. Those who do plan to attend shall pay particular attention to the following provisions:
The County Commissioners reserve the right to reject any or all proposals and to waive any irregularity of proposals, should same be to the advantage of the county.
BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS OF MONTGOMERY COUNTY, OHIO,
Kyle Kolopanis, Purchasing Director
Published in the Dayton Daily News
on May 8, 2026
There will be a mandatory pre-proposal meeting. The pre-Proposal meeting will be held on Tuesday, May 19, 2026at 1:00 pm at Microsoft Teams. To receive the meeting invitation, please email PetryT@mcohio.org with the subject line: “Project No. 130075-69 – Mandatory Meeting Invite” no later than 5:00 p.m. on Monday, May 18, 2026. Meeting details will be sent upon receipt of your request.. This meeting is to provide a time and place to answer any questions the prospective Proposers may have concerning this document, the proposal/selection/contracting process, and the usage of particular services/materials being procured through this specification. The Board, and any officers, employees, successors, administrators, or agents of same, will not be responsible for mistakes made by Proposers due to their failure to attend the pre-proposal meeting. Failure to attend the pre-Proposal meeting may be cause to reject your Proposal.
Questions and inquiries concerning this proposal shall be directed to the Question & Answer section of this project on the County's OpenGov Procurement portal. All questions and answers will be available electronically on the County's OpenGov Procurement portal.
There will be a non-mandatory pre-proposal meeting. The pre-Proposal meeting will be held on Tuesday, May 19, 2026at 1:00 pm at Microsoft Teams. To receive the meeting invitation, please email PetryT@mcohio.org with the subject line: “Project No. 130075-69 – Mandatory Meeting Invite” no later than 5:00 p.m. on Monday, May 18, 2026. Meeting details will be sent upon receipt of your request.. This meeting is to provide a time and place to answer any questions the prospective Proposers may have concerning this document, the proposal/selection/contracting process, and the usage of particular services/materials being procured through this specification. The Board, and any officers, employees, successors, administrators, or agents of same, will not be responsible for mistakes made by Proposers due to their failure to attend the pre-proposal meeting.
Questions and inquiries concerning this proposal shall be directed to the Question & Answer section of this project on the County's OpenGov Procurement portal. All questions and answers will be available electronically on the County's OpenGov Procurement portal.
Proposals are due electronically through the County's OpenGov Procurement portal. Proposals are due before 1:30 pm on Wednesday, June 10, 2026, for Montgomery County Environmental Services for Project No. 130075-69, Solid Waste Asset Assessment and Capital Planning. Said proposals will be opened by the Purchasing Director as soon thereafter as the opening can begin. All project documents are available on the County's OpenGov Procurement portal located at: https://www.mcohio.org/Bids.
There will not be a pre-proposal meeting. All questions must be submitted via OpenGov. The County Commissioners reserve the right to reject any or all proposals and to waive any irregularity of proposals, should same be to the advantage of the county.
BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS OF MONTGOMERY COUNTY, OHIO,
Kyle Kolopanis, Purchasing Director
Published in the Dayton Daily News
on May 8, 2026
There will not be a pre proposal meeting. Questions and inquiries concerning this proposal shall be directed to the Question & Answer section of this project on the County's OpenGov Procurement portal. All questions and answers will be available electronically on the County's OpenGov Procurement portal.
Prospective Proposers shall not contact any public employee by any means or method, including by telephone, regarding this specification and the procurement it represents except in the manner indicated above. Failure to comply with this requirement shall result in the disqualification of the Proposer.
When required by the Proposal Document, the successful Proposer agrees to take out and maintain Workers Compensation Insurance upon its employees throughout the term of the contract. The Proposer also agrees to furnish an official certification from the Industrial Commission of Ohio, showing that the successful Proposer has paid the necessary premiums for Workers Compensation insurance, whenever the Proposal Document requires Workers Compensation. If such certification is required in the Proposal Document, no contract between the Board and the Proposer shall be created until a fully executed copy of such certification has been served upon the Board.
To the fullest extent permitted by law, the successful Proposer shall protect, defend, indemnify and hold free and harmless the Board, and any officers, employees, successors, administrators or agents of same, from and against any and all claims, damages, losses, claims of loss, causes of action, penalties, settlements, costs, liabilities and expenses of any kind, including but not limited to attorney fees, arising out of or resulting from any acts or omissions of the successful Proposer, its officers, employees, consultants, agents, subcontractors, sub-subcontractors, successors or administrators, negligent or otherwise, and regardless of whether such claims, damages, losses, claims of loss, causes of action, penalties, settlements, costs, liabilities or expense is caused in part by any party indemnified hereunder. The successful Proposer also agrees to be responsible for the payment of all damages, settlements, costs and expenses of any kind, including attorney fees, incurred by the Board while the Board defends or pursues any action, cause of action, or claim which arises out the aforementioned acts or omissions. Such obligations include any claims arising out of the use of any patented material, process, article, or device that may enter into the manufacture, construction, or form a part of the work covered by either the order or contract. Such obligations shall not be construed to negate, abridge, or reduce any other rights or obligations of indemnity which would otherwise exist as to a party or person described herein.
In case of default by the successful Proposer, the Board may procure the articles or services provided for herein from any other source or sources and hold the successful Proposer responsible for any excess costs occasioned thereby.
The contract stemming from this Proposal shall contain a provision that it may be terminated by either party upon written notice provided to the other party within such time period as the Board may determine therein.
Prices should be stated in the units of the quantity specified in the Proposal Document. If the unit quantities requested are not available, include both the prices for the units that are available and a breakdown of those prices for the quantities requested. In case of a discrepancy in computing the amount of the Proposal, quoted unit prices for requested quantities will govern.
Quotations should include all charges for delivery, packing, crating, containers, etc. Unless otherwise stated by the Proposer, prices quoted will be considered as being based on delivery to the destination designated in the Proposal Document and including all delivery and packing charges.
References to a particular trade name, manufacturer's catalog, or model number, are made for descriptive purposes to guide the Proposer in interpreting the Proposal requirements. They should not be construed as excluding proposals on other types of materials, equipment and supplies. However, the successful Proposer will be required to furnish the particular item referred to in the Proposal specifications unless a departure or substitution is clearly noted and described in the proposal shown to be compatible with the specifications and accepted by the Board.
Samples, when requested, must be furnished free of expense to the Board, and if not destroyed, will upon request be returned at the Proposer's expense.
The Board reserves the right to reject any or all Proposals. The Board further reserves the right to waive any irregularities or clerical error in a Proposal and to accept that Proposal where, in the judgment of the Board or its agents, it is in the best interest of the Board to do so. The Board also reserves the right to accept a part or parts of a Proposal unless otherwise restricted in the Proposal Document.
Partial payments may be made upon presentation of a properly executed claim voucher to the Montgomery County, Ohio Purchasing Department, unless otherwise stated in the Proposal Document. The final payment will be made when the materials, supplies, services, or equipment has been fully delivered and accepted or the work completed to the full satisfaction of the Board. All invoices must show the properly assigned Montgomery County, Ohio Purchase Order Number.
All proposals, including any amendment or withdrawal, must be received prior to 1:30 pm on Wednesday, June 10, 2026. Any proposal, amendment or withdrawal, which has not been completed prior to the noted due date and time, will not be considered. Conditional or qualified proposals will be considered non-responsive.
Corrections of errors in a Proposal after the Proposal opening shall not be allowed except for extension and/or addition errors that are clearly evident in the Board's sole discretion. Correction of such errors shall only be allowed if accomplished by 4:00 p.m. on the second working day after the Proposal opening not counting the day of the Proposal opening.
The official clock to determine whether Proposals are submitted before the time at which all Proposals are due shall is located internally on OpenGov where the Proposals are received. All times are local time: Eastern Standard Time (EST).
| Proposal Post Date: | May 8, 2026 |
| Pre-Proposal Meeting (Mandatory): | May 19, 2026, 1:00pm Microsoft Teams. To receive the meeting invitation, please email PetryT@mcohio.org with the subject line: “Project No. 130075-69 – Mandatory Meeting Invite” no later than 5:00 p.m. on Monday, May 18, 2026. Meeting details will be sent upon receipt of your request. |
| Proposer Questions Deadline: | May 28, 2026, 12:00pm |
| Question Response Deadline: | June 5, 2026, 1:30pm |
| Proposal Submission Deadline: | June 10, 2026, 1:30pm |
All questions must be submitted on the question and answer portal within OpenGov on or before 12:00 pm.
The evaluation of all proposals will be conducted in accordance with Ohio Revised Code 307.862, using the following criteria:
The contract award will be made to the proposer whose submission:
The Board reserves the right to consider all elements entering into the question of determining the responsibility of a Proposer.
The intent of the Proposal Document and the agreement stemming therefrom is to include all items necessary for the proper execution and completion of the Work by the successful Proposer. The entire Proposal Document and the agreement stemming there from are complementary, and what is required by one shall be as binding as if required by all. Performance by the successful Proposer shall be required only to the extent consistent with the Proposal Document and the agreement stemming there from and reasonably inferable from them all as being necessary to produce the intended results.
During the performance of this Agreement, the Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, military status, national origin, disability, age, or ancestry. The Contractor may not discharge without just cause, refuse to hire, or otherwise discriminate against a person with respect to hiring, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of an employee’s race, color, religion, sex, military status, national origin, disability, age, or ancestry.
The Contractor further agrees not to establish or knowingly permit any discriminatory or segregationist practices in connection with this Agreement, whether in the conduct of its own operations, the operations of its agent, or in those of any subcontractor. The Contractor shall ensure that all subcontractors comply with the non-discrimination provisions of this Agreement.
In addition to any requirement in the Proposal Document, the contract evidencing the successful Proposal will contain a covenant to be agreed to by the successful Proposer that it has complied with the Board's disclosure policy adopted pursuant to Resolution No. 83-112, dated January 18, 1983, which requires anyone contracting with the Board to disclose to the Board any business relationship or financial interest that it has with a Montgomery County, Ohio employee or employee's business, or any business relationship or financial interest that a Montgomery County, Ohio employee has with the contracting party or in the contracting party's business. That contract will also create a continuing obligation to disclose such information to the Board.
The contract document to be executed by the successful Proposer shall constitute an offer by the successful Proposer to contract with the Board to supply the Work subject to the Proposal Documents. Such contract document shall be neither accepted nor binding until (1) certificated by the Auditor of Montgomery County, Ohio, (2) approved by a resolution of the Board, and (3) signed by the Board or the Montgomery County, Ohio Administrator. Such offer to contract shall not be revocable by the Proposer, except as provided by law. In the event no contract document is to be executed by the successful Proposer, the proposal shall constitute an irrevocable offer to enter into a contract and the receipt of the purchase order from the Board pursuant to such contract shall signify the Board's acceptance of the Proposer's offer to contract pursuant to the terms of the Proposal Document.
Each Proposer may describe its proposed service by responding, point-by-point, to the functional requirements of the Proposal Document and shall so respond to the information requirements of the Proposal Document. Such responses shall be tailored to specifically answer or clarify those portions of the Proposal Document necessitating an answer or clarification. Regardless of the nature of the Proposal as an "Offer," the addition of or reference to "boiler-plate" language, material or conditions shall not be used in the body of such a response and will be discarded and treated as if not part of the proposal and inclusion thereof may be grounds for rejecting the Proposal. Additionally, regardless of the nature of the proposal as an "Offer," any language in the proposal altering any portion of these General Conditions, particularly, but not limited to, the sections of these General Conditions titled "Infringements and Indemnifications," "Termination of Contract," "Equal Employment Opportunity," and "Disclosure," will be discarded and treated as if not part of the proposal and inclusion thereof may be grounds for rejecting the Proposal.
Unless otherwise provided in the Proposal Document, the contract stemming from this Proposal solicitation shall require that the successful Proposer purchase and maintain a policy of insurance to protect the successful Proposer and the Board from claims which may arise out of the contract stemming from this Proposal solicitation. Unless otherwise provided in the Proposal Document, such insurance policy shall be written for not less than one million dollars ($1,000,000.00) for any person injured in any accident and with a total liability of two million dollars ($2,000,000.00) for all persons injured in any one accident and in the amount of one million dollars ($1,000,000.00) for each accident or occurrence as compensation for damage caused to property of others.
The successful Proposer shall furnish a bond to the Board covering faithful performance of the contract arising out of that Proposal and payment of obligations arising there under in an amount equal to one hundred percent (100%) of the full sum provided for under the contract and that bond shall be conditioned upon the faithful performance of that contract and shall remain in effect for the duration of the contract term. This requirement may be satisfied by the successful Proposer posting a bond, or by providing a letter of credit or a cashier's check in the amount specified. If a bond satisfies the requirement, the surety for such bond shall be a surety company authorized to do business in the State of Ohio.
The Board, and any officers, employees, successors, administrators or agents of same, assume no responsibility nor liability for costs incurred in the preparation and/or submission of any Proposal.
No Proposal shall be withdrawn after it has been deposited with the Board. By submitting your Proposal, you agree to leave your proposal firm for one-hundred and twenty (120) days after the Proposal opening date unless some other duration is specified in the Proposal Document.
Montgomery County does not pay local, state, or Federal taxes. If requested, a Selected Proposer will be furnished with an exemption certificate.
Per ORC 307.862 (C), to ensure fair and impartial evaluation, proposals and any documents or other records related to this solicitation and any subsequent negotiation for a final Contract that would otherwise be available for public inspection and copying under section 149.43 of the Ohio Revised Code, shall not be available until after the award of the Contract(s). Award is defined as when the Contract is fully executed by all parties.
The Proposal Document may contain a sample contract document. If so, such contract document is an example of the contract document that the successful Proposer will be required to sign to evidence the Agreement between that successful Proposer and the Board stemming from this Proposal solicitation. Alternative contract documents submitted by the Proposer will not be accepted. The Board shall fill in all blanks contained in the sample before such document is presented to the successful Proposer for signature. Additionally, only one version of any multiple version paragraphs appearing in the sample shall be in the contract document presented to the successful Proposer for signature. In the rare case of an error in the Proposal Document, the actual contract document presented to the successful Proposer may differ from the sample.
Please include first and last name, phone number, and email address of the main project contact.
Has this business operated under a different name?
Please list all former names and the dates during which they were used.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload. Please note, this form must be notarized
Please provide the required price sheet as described within the RFP specifications.
Please submit your full proposal documents, including all requested materials.
Proposer has read, understands, and accepts the General Conditions contained within the Proposal documents?
Are there any exceptions to the details, requirements, or goals contained herein these project documents?
Please upload a Microsoft word document listing all exceptions.
After reading the sample contract provided in the attachment section, does proposer have any exceptions to the contract terms?
Please upload a Microsoft word document listing all exceptions.
Proposal will remain firm for acceptance for 90 days after proposal opening unless otherwise stated?
How long will the proposal remain valid?
For any additional information requested or required by any of your previously provided answers please upload that additional documentation here.
Proposer has read, understands and accepts the Sample Contract found in the attachments section.
The Proposer certifies they will not use contract funds to lobby.
By submitting this proposal, the respondent hereby certifies that they have read, reviewed, and fully understand all solicitation documents, questions, and answers (including all addenda) issued for this procurement. The Proposer further certifies that all information provided within this submittal is true, accurate, and complete to the best of their knowledge. The submitting party confirms that they have the authority and have provided proof of such authority to submit this proposal on behalf of the stated Company Name, thereby committing the company to the information and pricing contained herein.
Proposer hereby certifies that all information provided within this submittal is true, accurate and complete to the best of their knowledge. Submitting party or Proposer further acknowledges that they have authority and have provided proof of said authority to submit a proposal on behalf of the stated agency name committing them to the information and pricing contained within this Proposal Response.
Will there be a pre-proposal conference?
Is the pre-proposal conference required/mandatory?
Please enter the advertisement date in the following style:
December 21, 2024.
Not: 12/21/2024.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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