Promotional Testing

Develop law enforcement written examinations specifically designed to select the best leadership candidate for the Kyle Police Department.  Exams should be customized and built around reference materials recommended by the consultant.  Should include easy to use grading keys. 

Project Details

• Reference ID: RFP-2026-056
• Department: Police
• Department Head: Jeff Barnett (Chief of Police)

Important Dates

• Questions Due: 2026-05-13T19:00:00.000Z
• Pre-Proposal Meeting: 2026-04-29T19:00:00.000Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/247975308486595?p=jTh5qaJ6nYZZHMSpKs Meeting ID: 247 975 308 486 595 Passcode: hQ6VM7e3

Evaluation Criteria

• Examination Design, Quality, and Compliance (40 pts) —

  Ability to develop a comprehensive, valid, and defensible written leadership examination, including scenario-based questions, aligned with best practices and all applicable testing standards and regulations.

• Customization and Understanding of Kyle Police Department Needs (20 pts) —

  Demonstrated approach to tailoring exam content to Kyle PD’s mission, leadership expectations, and strategic priorities through collaboration with department leadership.

• Consultant Experience, Grading Tools, and Implementation Support (20 pts) —

  Qualifications and past performance developing law enforcement promotional exams, including delivery of clear grading keys/rubrics, training for staff, and support during implementation.

• Qualifications and Availability (10 pts)
• Proposed Staff (30 pts)
• Project Experience (30 pts)
• Project Approach (30 pts)
• Price (20 pts) —

  Price will be awarded on a pro-rata basis with all points going to the lowest price and the other points being scored proportionately.

Submission Requirements

• Letter of Interest and Qualifications (required) —

  Provide a summary of the team's interest, understanding, and qualifications to perform the services anticipated by the RFQ.

• Organizational Background and Overview (required) —

  Provide a brief history and overview of your company and its organizational structure, with special emphasis on your understanding of this solicitation and how your company proposes to fulfill the needs of the City of Kyle.

• Statement of Qualifications (required) —

  Identify at least two example projects that relate to the services requested by this RFQ. Please include a brief description along with the project reference (and reference contact information).

• Availability of Staff and Resources (required) —

  The City of Kyle is interested in ascertaining that the successful Proposer(s) have the necessary staff and resources to take on immediate projects to ensure timely completion.

• Schedule (required) —

  Please describe the anticipated schedule to complete the Scope of Work contained in this RFQ. The City is open to recommendations and negotiation on approach and best practice. The final timeline or schedule will be agreed upon in the final contract.

• Approach to Providing Service (required) —

  Please outline the process your organization will utilize to complete the tasks listed as part of the scope of services.

• Personnel (required) —

  Experience and quality of personnel is of critical importance in the City of Kyle’s decision-making process for awarding this contract(s).

  Please submit information regarding key staff and their roles in the organization contemplated for these services, including their experience, certifications, and/or degrees as well as applicable experience on the projects included as references.

• Executive Summary (required) —

  Provide an Executive Summary that summarizes your RFP response and confirms you will comply with the requirements, provisions, terms, and conditions specified in this solicitation. Include the complete name and address of your firm, telephone number, and email address of the person the City of Kyle should contact regarding your firm’s response. 

• Authorized Contract Signers (required) —

  Include a list of individuals authorized to bind your agency into legal contracts on company letterhead or other authorized form.

• Project Management Structure (required) —

  A chart or other visual representation of the project team indicating reporting structures for personnel from the primary firm that also indicates the reporting structure to primary firm of any subcontractors.

• Upload a Form 1295 (optional) —

  Link - https://www.ethics.state.tx.us/filinginfo/1295/

• Upload Complete Bid Response (required)
• Offer and Certifications
• Offer and Certifications Confimation (required) —

  By clicking "Please confirm" below, I represent and certify that I am submitting a binding Offer and am authorized to bind the Offeror to fully comply with the Solicitation to which I submit this Offer. I acknowledge that I have received, read, and understood the entire solicitation document packet sections, including any addenda issued, and agree to be bound by its terms.

  By submitting this Offer, I certify the following statements are true now and will be for the term of any resulting contract:

  1. That my firm and its principals (collectively “we” or “us”) are not currently suspended or debarred from bidding on any Federal, State, or City of Austin Contracts.
  2. That we have not in any way directly or indirectly: 
     1. colluded, conspired, or agreed with any other person, firm, corporation, Proposer or potential Proposer to the amount of this Proposal or the terms or conditions of this Proposal. 
     2. Paid or agreed to pay any other person, firm, corporation Proposer or potential Proposer any money or anything of value in return for assistance in procuring or attempting to procure a contract or in return for establishing the prices in the attached Proposal or the Proposal of any other Proposer.
  3. That we have not received any compensation or a promise of compensation for participating in the preparation or development of the underlying Solicitation or Contract documents. In addition, we have not otherwise participated in the preparation or development of the underlying Solicitation or Contract documents, except to the extent of any comments or questions and responses in the solicitation process, which are available to all Proposers, so as to have an unfair advantage over other Proposers, provided that we may have provided relevant product or process information to a consultant in the normal course of its business.
  4. That we have not participated in the evaluation of Proposals or other decision making process for this Solicitation and, if we are awarded a Contract, no individual, agent, representative, consultant, subcontractor, or sub-consultant associated with us, who may have been involved in the evaluation or other decision making process for this Solicitation, will have any direct orindirect financial interest in the Contract, provided that we may have provided relevant product or process information to a consultant in the normal course of its business.
  5. In accordance with Chapter 176 of the Texas Local Government Code, that we: 
     1. do not have an employment or other business relationship with any local government officer of the City or a family member of that officer that results in the officer or family member receiving taxable income
     2. have not given a local government officer of the City one or more gifts, other than gifts of food, lodging, transportation, or entertainment accepted as a guest, that have an aggregate value of more than $100 in the twelve month period preceding OFFER SHEET OFFER AND CERTIFICATIONS the date the officer becomes aware of the execution of the Contract or that City is considering doing business with the Offeror; and
     3. do not have a family relationship with a local government officer of the City in the third degree of consanguinity or the second degree of affinity.
  6. Pursuant to Texas Government Code §2271.002, we verify that we do not boycott Israel and will not boycott Israel during the term of the resulting contract.
  7. Pursuant to Texas Government Code Chapter 2275, we verify that if we have remote or direct access to communication infrastructure systems, cybersecurity systems, the electric grid, hazardous waste treatment systems, or water treatment facilities as a result of any City contract, that we are not owned by or the majority of stock or other ownership interest of our firm is not held or controlled by:
     1. individuals who are citizens of China, Iran, North Korea, Russia, or a Governor-designated country; or
     2. a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a Governor- designated country; or
     3. headquartered in China, Iran, North Korea, Russia, or a Governor-designated country.
  8. Pursuant to Texas Government Code Chapter 2274, we verify that, if we have 10 or more full-time employees: (1) we do not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the resulting contract against a firearm entity or firearm trade association.
  9. Pursuant to Texas Government Code Chapter 2276, we certify that, if we have 10 or more fulltime employees: (1) we do not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. 
• Nonresident Bidder Provisions —

  Instruction. Offerors shall read and check the applicable boxes in response to both certifications below.

  Reciprocal Preference. In accordance with Texas Government Code Ch. 2252.002 (see below), the City must apply a reciprocal preference to a Nonresident Bidder’s offer, consistent with the applicable preference granted by the state of the Nonresident Bidder’s principal place of business. The City will also apply a reciprocal preference to a Resident Bidder or Nonresident Bidder’s offer, consistent with the applicable preference granted by the state where the majority of the equipment, supplies and/or materials were manufactured.

  Resident bidder. An Offeror whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas.

  Nonresident Bidder. An Offeror that is not a Resident Bidder.

  Statute: https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2252.htm

• Offeror Hereby Certifies (required) —

  Offeror IS (YES) or IS NOT (NO) a Non-resident Bidder in accordance with Texas Government Code Ch. 2252.002.

• If “YES” is checked, provide the name of the State where Nonresident Bidder's Principle Place of Business is located. (required)
• Offeror Hereby Certifies (required) —

  Offer INCLUDES (YES) or DOES NOT INCLUDE (NO) Equipment, Supplies and/or Materials in accordance with Texas Government Code Ch. 2252.002.

• If “YES” is checked, provide the name of the State where majority of the Equipment, Supplies and/or Materials were manufactured. (required)
• Select the type of solicitation for your project: (required)
• Brief Description of Service(s) or Product(s) (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Term for the Agreement (required) —

  Enter the term length for the Agreement.

  Example: 1 year

• Will the contract from this solicitation have the option for renewal? (required)
• Enter the number of additional one-year periods the contract may be renewed for: (required) —

  Enter numerical value only.

• Is there warranty criteria for this solicitation? (required)