Active SLED Opportunity · OREGON · WASHINGTON COUNTY
AI Summary
Washington County, Oregon seeks proposals for an Early Childhood Promotora Program to provide bilingual parenting education, developmental screening, and behavioral health referrals to underrepresented communities. Funding up to $530,000 annually. Proposals due June 4, 2026.
Washington County is requesting proposals from qualified organizations to provide prevention and early intervention services through an Early Childhood Promotora Program. This program will provide services to communities in Washington County with historically underrepresented and low-participation populations, to provide basic parenting education, developmental screening, referral and linkage to behavioral health services and other community resources. Services will be provided by bilingual and bicultural parent educators. The total approximate award amount is up to $530,000 per year, with the expectation that funding may be a partial award of the total amount split across multiple proposers, depending on the number of qualifying proposals.
Proposal was within the page count limitation of six (6) pages and conformed to all instruction in regards to submittal.
Describe your organization’s qualifications and experience providing the requested services. Please include any relevant information that demonstrates competency in providing Promotora services, connections to the population and community resources, and organizational structure and staffing that supports successful program implementation and stability.
Evaluation Criteria: Proposer has substantial experience in delivering Promotora services. Proposer demonstrates an organizational structure with stability in the leadership positions. Proposer has familiarity with the local region and knowledge regarding the supports that are currently offered. Staff in leadership positions have substantial experience in managing community-based services similar to those described in this RFP. Proposer’s location and hours of operation are accessible to the participants that they would be supporting with this program.
- Describe the specific program you propose to provide, including demographics, population data, and evidence-based practices. Please include the expected deliverables including the specific types of services for each population (adults, children, families) as well as total number of children, adults, and families served. Proposal should detail the service design and frequency.
- Describe your process for measuring outcomes and program effectiveness.
- Describe the staffing model including proposed roles, FTE, etc.
Evaluation Criteria: Proposer clearly and thoroughly describes the services they propose to deliver services and demonstrates a sophisticated understanding of how to integrate the core philosophies into services. Proposer clearly describes the research or evidence behind the best practices used to deliver services. Proposer describes how they will measure outcomes and how they will receive referrals and engage participants. Proposer clearly identifies the expected interventions, their frequency, and overall number of participants served. Staffing model is aligned with service delivery needs.
- Please provide a proposed budget for your proposal
Include all costs including staff, supplies, rents, indirect, etc.
By electronically submitting this response the Supplier attests and certifies that:
1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.
2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.
3. Respondent agrees that the action of electronically submitting its response constitutes:
a. an electronic signature on the responses, generally,
b. an agreement to conduct business electronically,
c. an electronic signature on any form or section specifically calling for a
signature, and
d. an affirmative agreement to any statement contained in the solicitation
that requires a definite confirmation or acknowledgement.
Proposer read through and confirm that you met all of the Solicitation requirements?
Proposer meets the requirement of having an established office located in Washington County, Oregon.
Proposer holds a valid Certificate of Approval, issued by Oregon Health Authority; Health Systems Division, to provide child mental health services in Washington County which is valid from July 1, 2026 throughout the contract period.
Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)
Have you or a member of your staff been an employee of Washington County in the last six months?
Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330.
The proposer hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.
Provide the name, email, and phone number for the contact in case of questions, or interview or demonstration arrangements.
The proposal shall be prepared succinctly, providing a straight forward, concise description of the proposer’s ability to meet the requirements of the RFP. There should be no unnecessary attachments or exhibits.
Proposal should contain no more than six (6) 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described. The minimum font shall be twelve (12) point single spaced and the minimum margins shall be one (1) inch on all sides.
Upload your proposal here. After uploading documents responders are encouraged to open and review uploaded documents to verify that they can be opened and are the correct documents before submitting. If the County cannot open any of the documents submitted the entire proposal will be disqualified.
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
County insurance requirement can be found under the section titled Attachments. The County may consider reducing insurance for these services. Please upload your Certificate of Insurance (Accord form) to indicate the level of insurance you currently possess.
Upload any alterations requested to Washington County's contract standard terms and conditions per the Form of Contract article of the Terms and Conditions Section.
How did you hear about this opportunity?
Will there be a Pre-Proposal Conference?
Would you like to have bidders respond to an electronic pricing table through ProcureNow?
Choose this if you want them to provide rates or pricing in a format dictated by you.
Will you want your bidder to separate a Price Proposal from the rest of the Response?
Proposal should contain no more than 'Page Limit 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described.
Is this a multiple award type solicitation?
Unless authorized by the Board a contract cannot exceed five years, but there are various ways that contracts can be set up. Please choose your preference. Options 2 - 3 will require amendments to extend the contract at the designated times.
Will Federal Funds be used to pay part or all of the agreements made under this solicitation
What is the expected resulting Contract Type with a selection of "Firm-Fixed-Lump-Sum" Firm-Fixed-Unit-Price", "Cost-reimbursement + Fee/Profit/Incentive" "Mixed/Flexible" would then provide us a clear picture of what the price-proposal or cost-proposal structure needs to be, and this the approriate instructions to the proposer can be provided.
Based on the intended scope of work for the awarded agreement, will the proposer be case as a subrecipient under 2 cfr 200.331
Do you have prior approval from the federal awarding agency to enter into a fixed awward? Did you inform them of the requirement for them to upload documentation of the pre-approval either from official guidance or from direct communication (email).
Is this a solicitation for proposals/applications for a beneficiary program?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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