PROVISION OF STATE/COMMUNITY & FAMILY COURT APPROPRIATIONS FOR DELINQUENCY PREVENTION AND DIVERSION PROGRAMS TO YOUTHS RESIDING IN MIDDLESEX COUNTY

This solicitation has been drafted in accordance with the New Jersey Youth Justice Commission's (YJC) for the State/Community Partnership and Family Court Appropriations Request-for-Proposal Standards. The contract will be through December 31, 2026.

Background

Total funding available for all three (3) areas: $100,024.36

• Delinquency Prevention - Multiple programs will be funded.
• Diversion Programs - Multiple programs will be funded.
• Tiered Program (Prevention/Diversion) - Multiple programs will be funded.

Project Details

• Reference ID: CC-26-937 - Main Solicitation
• Department: Office of Human Services
• Department Head: Melyssa Lewis (Office Director)

Important Dates

• Questions Due: 2026-04-15T14:00:00.000Z
• Answers Posted By: 2026-04-22T14:00:00.000Z
• Pre-Proposal Meeting: 2026-04-14T15:00:00.000Z — Join Zoom Meeting https://middlesexcountynj-gov.zoom.us/j/82257859056?pwd=MSeb87cmSZiMydlmmCK1auTgZ9d3t6.1 Meeting ID: 822 5785 9056 Passcode: 096605 --- One tap mobile +13017158592,,82257859056#,,,,*096605# US (Washington DC) +13052241968,,82257859056#,,,,*096605# US Join instructions https://middlesexcountynj-gov.zoom.us/meetings/82257859056/invitations?signature=moV1S292xQlZtlIr6VDKlHkrjRlWrWKnhJ_j1Jiz0Gs

Evaluation Criteria

• Executive Summary (10 pts) —

  The proposal should address all the points outlined in the request for proposal. The proposal should be prepared simply, providing a straightforward concise description of the proposer’s capabilities to satisfy the requirements of the request for proposal.

  Proposals shall be up to fourteen (14) pages, each page numbered with 1-inch margins and standard 12-point font, with a one (1) page maximum for the Executive Summary included. There will be a point reduction for any proposal narrative exceeding fourteen (14) pages. The narrative shall be organized appropriately and address key concepts. Each proposal shall contain the following items organized by heading:

  • Briefly describe the philosophy and mission of the agency.
  • Problem areas and needs to be addressed by program.
  • Agency history addressing the target population and problem identified.
  • Target population and geographic area to be served.
  • Brief overview of the service.
  • Intended effect of service on the problem and clients.
  • Levels of service (LOS).
• Need Analysis (15 pts) —
  • Describe the nature / scope of the problem services will address.
  • Existing services, or lack thereof, that addresses the problem.
  • Utilize local statistics validating the existence of the problem.
• Program Description (15 pts) —
  • Description of program / service that will be provided.
  • Indication of how program / service meets the need of the Service Area as per the Juvenile Justice Commission (JJC) definition (see ATTACHMENTS section).
  • Indicate how program services will address the services needs and trends represented in the data packet provided; show a clear understanding of the data collection and application based on data of facts, figures and sources applied to support the statement of need.
  • Completion of Program Profile (Attachment B).
• Program Administration (10 pts) —
  • Detail the lines of supervision within the proposed program in relation to the agency overall operation. An organizational chart should also be included, please indicate all bilingual individuals.
  • Describe the staffing pattern of the program, the number of staff needed, and the necessary qualifications to perform their duties.
  • Identify staff and their respective functions in implementing this program.
  • Include resumes for staff that have been identified to provide services.
  • Include a list of completed trainings and/or certification for staff that have been identified to provide services.
  • Identify staff supervision, reporting structure, and who is responsible for each program component.
  • Include job descriptions for positions that will be funded through this grant.
  • Include written protocol regarding finger printing procedures as well as how the agency recruits, selects and provides training to employees, particularly those involved in direct services.
• Program Approach (15 pts) —

  Specify a program approach that will include the following:

  • Methods / modalities that will be used to implement the program design and how it addresses needs.
  • What is unique about the program.
  • Describe the method used to gather input / feedback from program clients / participants and how you incorporate that feedback into program improvement.
  • Describe how program outcomes are used in program improvement.
  • Services to be provided are consistent with objectives.
  • Description of any collaborative efforts or processes that will be used to provide proposed services (attach any Affiliation Agreements or Memorandum of Understanding).
  • Information on the accessibility of service, including the hours and days that service will be provided, as well as the geographic location(s) of service provision.
  • What is the definition of Unit of Service? (i.e. one hour of face-to-face service / support directly related to the individual’s outcomes as identified in the program proposal).
  • What is the expected level of service (LOS) for each unit for this contract period? (This shall specify the number of youths to be served and the duration of the program / services per youth).
  • What is the total level of service anticipated throughout the contract period?
  • Describe how the proposed program / services will meet the needs of various cultures within the targeted community.
  • Past Performance.

  If the Provider agency was previously funded for the 2025 contract period for the same program/services described in the proposal submitted for this solicitation, the Previously Funded Form (Attachment F) will be considered. A review of past reporting, expenditures and performance showing the agency’s ability to meet timelines and goals in a reasonable fashion. Items such as monitoring results, fiscal expenditures, professionalism, documentation, JAMS intakes, completions and narratives will be considered. Past performance can determine possible point deduction or disqualification.

  • If applicable, describe the transitional/follow-up process of your program. (Examples: how do you keep in contact with the youth after they have transitioned out of the program? What services are in place? What resources are the youth linked to?)
• Goals, Objectives, Outcomes and Evaluation (20 pts) —

  Describe the overall program goal as identified by the agency.

  • What is the overall impact the agency projects to achieve by providing these program services.
  • Shall complete Goals, Objective, & Outcomes form (Attachment C).
  • Attach a copy of your measurement tool(s) (i.e., survey) How is the tool utilized?
• Budget (15 pts) —

  Proposals, which do not contain a completed budget and narrative, will be disqualified.

  Funds shall be clearly delineated, and the budget narrative shall clearly explain budget items, including a description of miscellaneous expenses or “other” items.

  • Completed Expense Summary (Attachment D1-4).
  • Shall include a budget narrative.
  • Briefly describe each budget line item listed on Expense Summary (Attachment D1-4).
  • If applicable, detail personnel costs (salary and fringe).
  • Define a unit of service and the cost of a unit of service.

  Please note: Mileage reimbursement under this grant is 47¢ for travel. If your agency has a higher mileage reimbursement rather, this must be clearly documented and reflected in the budget and budget narrative.

  An example budget narrative is available in the "Attachments" section of this solicitation.

Submission Requirements

• PLEASE INDICATE WHICH SERVICE AREA YOUR AGENCY IS APPLYING FOR —

  Select one (1) or more service area that your agency is applying for
  Please note: only one (1) proposal can be submitted per service areas.

• WORKER AND COMMUNITY RIGHT TO KNOW ACT (required) —

  PLEASE ACKNOWLEDGE THAT YOU WILL COMPLY WITH THIS REQUIREMENT.

• EQUIPMENT CERTIFICATION FORM (required) —

  PROPOSER SHALL CERTIFY, ON THE EQUIPMENT CERTIFICATION FORM, THAT THEY CONTROL OR HAVE ACCESS TO EQUIPMENT NECESSARY TO DO THE REQUIRED WORK, IF AWARDED THE CONTRACT.

• REQUIREMENTS FOR GRANT FUNDING UNDER CARES ACT (required) —

  Please download the below document, complete, and upload.

• AGING QUESTIONS —

  Please download the below documents, complete, and upload.

• ATTACHMENT A - ADDITIONAL CONTRACT PROVISIONS —

  Please download the below documents, complete, and upload.

• ATTACHMENT B - STATEMENT OF ADEQUACY OF ACCOUNTING SYSTEMS —

  Please download the below documents, complete, and upload.

• ATTACHMENT C - ASSURANCE OF COMPLIANCE —

  Please download the below documents, complete, and upload.

• NOTICE ADVISORY REGARDING PROPOSAL —

  Please complete if other parties should be advised of notices relevant to proposal.

• AUTHORIZATION TO SUBMIT APPLICATION —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• CERTIFICATION OF STATUS / ACCREDITATION —

  Please download the below documents, complete, and upload.

• CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS —

  Please download the below documents, complete, and upload.

• FISCAL DATA —

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• GENERAL AGENCY INFORMATION - OFFICE OF AGING —

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• NONDISCRIMINATION CERTIFICATION —

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• REFERENCES AND EXPERIENCE —

  Please download the below documents, complete, and upload.

• STATE HEALTH INSURANCE ASSISTANCE PROGRAM QUESTIONNAIRE —

  Please download the below documents, complete, and upload.

• SUB GRANT AGREEMENT —

  Please download the below documents, complete, and upload.

• REQUEST FOR PROPOSAL - MCMAP —

  Please download the below documents, complete, and upload.

• REQUEST FOR PROPOSAL - RESPITE —

  Please download the below documents, complete, and upload.

• BUDGET INFORMATION —

  Please download the below documents, complete, and upload.

• OBJECT CLASS CATEGORY A - PERSONNEL —

  Please download the below documents, complete, and upload.

• OBJECT CLASS CATEGORY B - FRINGE BENEFITS —

  Please download the below documents, complete, and upload.

• OBJECT CLASS CATEGORY C - STAFF TRAVEL \ TRAINING —

  Please download the below documents, complete, and upload.

• OBJECT CLASS CATEGORY D - SPACE RENTAL \ UTILITIES —

  Please download the below documents, complete, and upload.

• OBJECT CLASS CATEGORY E - EQUIPMENT —

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• OBJECT CLASS CATEGORY G - PARTICIPANT EXPENSES —

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• OBJECT CLASS CATEGORY H - CONTRACTUAL —

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• OBJECT CLASS CATEGORY I - OTHER COSTS —

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• OBJECT CLASS CATEGORY J - ADMINISTRATIVE —

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• OBJECT CLASS CATEGORY K - OTHER PARTICIPANT EXPENSES —

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• STIPENS \ INCENTIVES —

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• RFP SUBMISSION COVER PAGE —

  Please download the below documents, complete, and upload.

• WIOA 14 PROGRAM ELEMENTS DELIVERY PLAN —

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• PLANNED OUTCOME FORM —

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• REFERENCES AND EXPERIENCE —

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• CERTIFICATIONS & REPRESENTATIONS —

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• CERTIFICATION REGARDING LOBBYING / CONTRACTS, GRANTS, LOANS, & COOPERATIVE AGREEMENTS —

  Please download the below documents, complete, and upload.

• CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, & VOLUNTARY EXCLUSION —

  Please download the below documents, complete, and upload.

• NONDISCRIMINATION CERTIFICATION —

  Please download the below documents, complete, and upload.

• ADA COMPLIANCE FORM I —

  Please download the below documents, complete, and upload.

• CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS —

  Please download the below documents, complete, and upload.

• COMPETITIVE CONTRACT SECTIONS (required) —

  Please choose the following provisions, that shall be applicable to this bid and be made a part of the bidding documents:

• BID SECURITY (required) —

  Please choose the following provisions that shall be applicable to this bid and be made a part of the bidding documents:

• ENTER MAINTENANCE BOND PERCENTAGE (required) —

  ENTER VALUE

• ADDITIONAL STATUTORY REQUIREMENTS (required) —

  Please choose any additional mandatory requirements of the bid and contract or check NONE.

• INSURANCE REQUIREMENTS (required) —

  Please select the type of insurance needed for this bid. If special insurance requirements need to be added, select the SPECIAL INSURANCE REQUIREMENTS option, and enter the language needed in that same named field under the GENERAL INFORMATIONsection.

• EVALUATION CRITERIA (required) —

  Will this project be evaluated utilizing Evaluation Criteria?

Questions & Answers