Psychological Evaluation Services

The City of Orlando is soliciting proposals to obtain professional services from an experienced and qualified Proposer to conduct psychological testing for those applying for City employment for certain public safety positions in the Orlando Police Department (“OPD”) and Orlando Fire Department (“OFD”). Services are to be provided at the selected Proposer’s facility located in Central Florida. The testing is required by the City as part of a comprehensive background investigation of applicants. The purpose of these services is to evaluate whether said applicants are acceptable candidates for public safety positions. The testing and assessment must involve a written assessment of the candidates, an interview with candidates, and a written report of findings, all of which must be in conformity with the state and federal standards. 

The testing entity shall provide professional and technical services to produce materials, procedures, and reports that will satisfy professional standards and prevailing guidelines in the field of personnel management and selection.  The testing procedure must be free from non-job-related factors which might function as biases against any group based on race, color, religion, sex, age, national origin, or any other classification protected by law.

Additionally, psychological testing may include fit-for-duty evaluations or return-to-duty for City personnel on an as needed basis upon the City’s request. Certain public safety positions will undergo psychological testing and assessment prior to initial employment, re-hire, and possibly in some cases, prior to transfers or lateral appointments.

Background

Based on previous hiring experience, we expect as many as 100-150 psychological screenings will be required on an annual basis.  These figures are provided only as information; it is neither expressly implied nor guaranteed that the amount shown will be achieved during the initial contract period or subsequent extension periods of any contract entered because of this Request for Proposal (RFP). Actual number of psychological screenings performed, whether lesser or greater than the amount indicated, shall not affect the contracted rates established by this RFP.

Below is the estimated number of psychological evaluation testing required during pre-employment and fit-for-duty based on prior usage.

Project Details

• Reference ID: RFP26-0107
• Department: Human Resources
• Department Head: Ana Palenzuela (Human Resources Director)

Important Dates

• Pre-Proposal Meeting: 2026-06-10T15:00:00.000Z — JOIN THE VIRTUAL PRE-PROPOSAL CONFERENCE. Online: https://teams.microsoft.com/meet/219258989558222?p=6DAPrteU0M8f554d7l Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568 Once dialed-in and prompted, enter the Conference ID: 219 258 989 558 222 Passcode: 28S3ke29

Evaluation Criteria

• Proposer & Team Qualifications, and Financial Stability (40 pts) —

  This criteria will include, but will not be limited to, responses provided in the Proposer’s general statement of experience, experience in performing work of a similar nature, experience working with public or private agencies, certification and trained clinical aptitude by key staff, evaluation of staff experience, lost business, reference responses and financial stability provided in Attachment "G" - Financial Stability, which shall be completed and submitted by the Proposer with its Proposal.

   

• Proposed Project Approach (35 pts) —

  This criteria will include, but will not be limited to, Proposer’s approach to working with the City, locations, testing types/quality, availability of staff, capacity, scheduling and testing methodology, testing instruments, communications of test results, and quality of documentations.

• Veteran Business Enterprise participation in subcontracts (2 pts) —

  This criteria will include, but will not be limited to, evaluation of the information submitted in response to Attachment “F.”

• Price Proposal (23 pts) —

  This criteria will include, but will not be limited to, evaluation of the pricing information submitted.

Submission Requirements

• ADDENDUM RECEIPT VERIFICATION (required) —

  Respondents must acknowledge all issued addenda by confirming below. Failure to acknowledge may result in a non-responsive submittal.

  The failure of a Respondent to submit/confirm acknowledgment of any addenda that affects price(s), is considered a major irregularity and will be cause for rejection of the Submittal.

  The undersigned acknowledges receipt of all issued addenda:

• CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES (required) —

  I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.

  In addition, if this solicitation is for a contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.

  I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the undersigned entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or it is found to have been engaged in business operations in Cuba or Syria.

• Proposer's Certification Form (required) —

  Please download the below document, complete, sign, notarize, and upload.

• Conflict of Interest Disclosure Form (required) —

  Please download the below document, complete, sign, and upload.

• Confidential and/or Proprietary Information Exemption Form (required) —

  Please download the document below, complete, and upload.

• References Form (required) —

  Please download the document below, complete, and upload.

• Human Trafficking Affidavit (required) —

  The Vendor hereby represents, warrants, and certifies that Vendor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes.

  A completed Human Trafficking Affidavit should be included with your Submittal. A contract shall not be awarded to a Respondent who does not submit the form at the time of submittal or within seven (7) days of the date the City requests the form be submitted, if a Respondent fails to return the form with its response. 

  Please download the Human Trafficking Affidavit below, complete, sign, notarize, and upload. 

• Veteran Business Enterprise Participation Form (required) —

  Please download the document below, complete, and upload.

• Attachment G - Financial Stability (required) —

  Please download the below documents, complete, and upload in MS Word doc format.

• Proposed Project Approach (required) —

  Provide your plan of how your Company will approach to working with the City, locations, testing types/quality, availability of staff, capacity, scheduling and testing methodology, testing instruments, communications of test results, and quality of documentations.

• Pricing Proposal (required) —

  Please download the below documents, complete, and upload.

• Pre-Proposal Meeting Attendance Form —

  Please download the below documents, complete, and upload.

• W-9 Form (required) —

  Upload signed copy of Respondent's most current W-9 .

• Proof of Insurance (required) —

  Upload copy of Respondent's Certificate of Insurance.

• Please upload your complete Request for Proposal through the City's e-Procurement Portal (required) —

  Respondents are solely responsible for ensuring that their submittals are complete, uploaded, and submitted in the City's e-Procurement Portal by the due date and time.

• Brief description of services to be provided (required)
• Pre-Proposal Meeting (required)
• Would you like to include the Pre-Proposal Meeting Attendance Form? (required)
• Would you like to include the Pre-Proposal Meeting Attendance Form? (required)
• Is this a One-Time Purchase? (required) —

  If not, you will be prompted to enter contract terms.

• Initial Term (required) —

  It is the intent of the City to award a Contract for a ________ (__) year term

• Renewals (required) —

  The Contract may, by mutual assent of the parties, be renewed for _______ (__) additional _______ (__) month periods

• Total Term (required) —

  up to a cumulative total of ____________months.

• Does "Mandatory Minimum Qualifications" apply? (required) —

  THIS SECTION IS TO BE USED SPARINGLY. PRIOR APPROVAL OF THE CPO IS REQUIRED.

• Do you want to Include Contract Sales Report Language? (required)
• Is this project Federally funded? (required)
• Attaching a Contract to this RFP? (required)
• Are you including a separate Pricing Proposal attachment? (required) —

  Note: If using OpenGov's pricing proposal (built-in), respond "NO"

  If using a separate pricing proposal attachment, respond "YES"