Public Private Partnership (P3) Agent & Advisory Services

The City of Anaheim (City) Public Works Department (PWD) Engineering/Traffic Department is seeking a consultant to serve as the city's Public Private Partnership (P3) agent and to also provide P3 advisory and procurment services.

Background

The City of Anaheim is looking for a consultant to serve as the City's agent to develop a P3 approach and procurement for an east/west connector between the Anaheim Regional Transportation Intermodal Center (ARTIC) and key destinations in the Anaheim Resort. The effort shall be focused upon the following three objectives:

1. Serving as city’s agent to develop and implement a P3 approach and procurement for an East/West transit connector between the Anaheim Regional Transportation Intermodal Center (ARTIC) and key destinations in the Anaheim Resort.

2. Conducting outreach efforts to develop stakeholder consensus on East/West transit connector preferences and key performance indicators.

3. Developing and managing a P3 RFP process for the East/West transit connector through contract execution and delivery.

Project Details

• Department: Public Works
• Department Head: Rudy Emami (Director)

Important Dates

• Questions Due: 2026-05-19T22:00:00.000Z
• Pre-Proposal Meeting: 2026-05-12T22:00:00.000Z — Microsoft Teams meeting: Join: https://teams.microsoft.com/meet/291455453309405?p=XsKNoKZLywofM4lkJ2 Meeting ID: 291 455 453 309 405 Passcode: aw7dU7PE Dial in by phone +1 323-433-2246,,90334167# United States, Los Angeles Phone conference ID: 903 341 67#

Evaluation Criteria

• Ability of the consultants to perform the specific tasks outlined in the RFP. (20 pts)
• Qualifications of the specific individuals who will work on the project. (15 pts)
• Amount of time and involvement of key personnel who will be involved in respective portions of the project. (15 pts)
• Reasonableness of the fee requested to do the work. (15 pts)
• Demonstrated record of success by the consultant on work previously performed. (10 pts)
• The specific method and techniques to be employed by the consultant on the project or problem. (15 pts)
• Interview (if necessary) (10 pts)

Submission Requirements

• I certify that I, the individual responding to this RFP (prospective primary participant), am an Authorized Official with the authority to certify and submit the following legally binding statements in this RFP Response on behalf of my company (Contractor). (required)
• Full Name and Title of RESPONDENT’s Authorized Official (required)
• Contractor State License Board (CSLB) Number (required) —

  Ref: https://www2.cslb.ca.gov/onlineservices/checklicenseII/checklicense.aspx

• Department of Industrial Relations (DIR) Number (required) —

  Ref: https://services.dir.ca.gov/gsp?id=dir_contractors&table=x_cdoi2_letf_core_contractor_lookup

• Non-Collusion Declaration (required) —

  I, the Authorized Official, represent the party (“Respondent”) making the foregoing bid (“Bid”) and declare as follows:

  • The Bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization, or corporation; 
  • The Bid is genuine and not collusive or a sham; 
  • The Respondent has not directly or indirectly induced or solicited any other respondent to put in a false or sham Bid and has not directly or indirectly colluded, conspired, connived, or agreed with any other respondent or anyone else to put in a sham Bid or withhold from submitting a Bid;
  • The Respondent has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the Bid price of the Respondent or of any other respondent or to fix any overhead profit or cost element of the Bid price, or of that of any other respondent, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; and
  • All statements contained in the Bid are true, and further, that Respondent has not directly or indirectly submitted its Bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with Respondent in the general business. 
• CERTIFICATE(S) AND/OR LICENSE(S) (required)
• CERTIFICATE(S) OF INSURANCE (required)
• Designation of Subcontractors (required) —

  Please download, complete fully, and upload.

• Equal Employment Opportunity Certificates of Compliance (required) —

  As used in this Certificate, the word "Contract" shall mean either "Contract", or "Subcontract". The word "Contractor" shall mean either "Contractor" or "Subcontractor".

  The Contractor certifies the following to the City of Anaheim:

  1. 1. COMPLIANCE REPORTS:
        That if the Contractor has participated in a previous Contract subject to the rules and regulations on Equal Opportunity set forth in 41 Code of Federal Regulations Part 60-1, he has filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance of the United States Department of Labor, the appropriate Government Agencies or the Equal Employment Opportunity Commission all reports due under the applicable filing requirements, or if he has not he agrees to do so promptly and before any Contract is awarded.
     2. NON-DISCRIMINATION:
        During the performance of any Contract placed with him by the City of Anaheim, the Contractor agrees as follows:
        1. The Contractor will not discriminate against any employee or applicant for employment because of, race, religion, sex, creed, color, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, creed, color, or national origins. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff of termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
        2. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, sex, creed, color or national origin.
        3. The Contractor will send to each labor union or representative of workers with which he has a Collective Bargaining Agreement or other Contract or understanding, a notice advising the labor union or worker's representative of the Contractors commitments under Section 202 of Executive Order Number 11246 of September 24, 1965, as amended, and shall post copies of the notices in conspicuous places available to employees and to applicants for employment.
        4. The Contractor will comply with all provisions of Executive Order Number 11246 of September 24, 1965, as amended, and with the rules, regulations, and relevant orders of the Secretary of Labor.
        5. The Contractor will furnish all information and reports required by Executive Order Number 11246 of September 24, 1965, as amended, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the Contracting Agency and the Secretary of Labor for purposes of investigations to ascertain compliance with such rules, regulations, and orders.
        6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this Contract or with any of such rules, regulations, or orders, this Contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further City Executive Order Number 11246 of September 24, 1965, as amended, and such other sanctions may be imposed and remedies invoked as provided in Executive Order Number 11246 of September 24, 1965, as amended, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
     3. AFFIRMATIVE ACTION PROGRAM:
        Contractor's attention is directed to Section 60-1.40 of title 41 of the Code of Federal Relations, related to Affirmative Action Compliance Programs, and applying to each Subcontractor with a Subcontract of $50,000 or more and 50 or more employees.
        Contractor certifies that he has developed and has on file at each of his establishments a written Affirmative Action Compliance Program, as is called for in section 60-1.40 of and pursuant to part 60-2 of Title 41 of the code of Federal Regulations, and that such Affirmative Action Compliance Program is current, or if it is not, within 120 days after receipt of any order, the undersigned firm agrees to develop and maintain a written Affirmative Action Compliance Program, for each of his facilities unless such firm is not required by law or regulation to develop such program.
     4. CERTIFICATION OF NON-SEGREGATED FACILITIES:
        The Contractor certifies that it does not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not permit its employees to perform their services at any locations, under its control, where segregated facilities are maintained. The bidder, offerer, applicant, or Subcontractor agrees that a breach of this Certification is a violation of the Equal Opportunity Clause of any Contract placed with it. As used in this Certification, the term "Segregated Facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, timeclocks, locker rooms, and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees, which are segregated by explicit directive or in fact segregated on the basis of race, religion, sex, creed, color, or national origin because of habit, local custom or otherwise.
        Contractor further certifies that it will obtain identical certifications from proposed Subcontractors prior to the award of Subcontracts exceeding $10,000 covering the procurement if personal property and non-personal services (including construction). 
• DEBARMENT/SUSPENSION CERTIFICATE —

  INSTRUCTIONS ON CERTIFICATION REGARDING DEBARMENT AND SUSPENSION

  1. 1. By signing and/or electronically certifying and submitting this proposal, the prospective primary participant is providing the certification set out below.
     2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
     3. The certification in this clause is any material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.
     4. The prospective primary participant shall provide immediate written notice to the department or agency to whom this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
     5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
     6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
     7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions.
     8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.
     9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
     10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.
• CERTIFICATION (required) —
  1. 1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from a covered transaction by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.
     2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall include an explanation with this proposal.
• PROPOSAL CONTENT —

  Submittals shall be structured to respond to the following selection criteria:

• Firm Overview (required) —

  Specify which support services the Consultant proposes to provide. Indicate the size of the firm, a summary of its corporate organization, location and size of corporate headquarters and the location and sizes of branch offices at which work may be performed. Clearly indicate which office will have the primary responsibility for the execution of services. Identify the Consultant Project Manager and include appropriate contact information (office and cell phone numbers, email address, office address).

• Understanding of the Scope of Work (required) —

  Provide narratives of the Consultant’s understanding of the Scope of Services. The narrative shall address extensive expertise, knowledge, and know-how of the tasks listed in the Scope of Services and any additional recommended tasks. 

  Below are some of the highlights of the narratives. It is the responsibility of the consultant to deliver on-point narratives to cover all the services specified in the Scope of Services, including, but not limited to, the components listed below. 

  1. The Consultant’s approach and ability to administer the Agreement.
  2. Describe the method for interfacing with city staff and stakeholders.
  3. Describe the method for developing and presenting technical documents and recommendations.
  4. Describe extensive experience dealing with Public Private Partnerships for transit projects, including knowledge of applicable laws, regulations, and best-practices.
  5. Describe extensive experience preparing P3 reports and procurements. 
  6. Describe process for securing stakeholder consensus.
  7. Additional services/tasks and value the Consultant proposes to provide in support of delivering the requested services/tasks effectively and efficiently.
• Project Team & Relevant Experience of the Team (required) —
  1. Project Team: Submit an organizational chart identifying all personnel proposed to support the efforts of this contract, including the Consultant Project Manager.  Identify the roles and responsibilities of each participant, including the location(s) of the office(s) that will be providing the work. Respondents shall:  
     1. Demonstrate how they intend to staff and manage tasks and resources required to provide service(s)/tasks specified in the Scope of Services.  
     2. Submit resumes for proposed personnel; each resume shall include a(n): 
        1. Description of the proposed role and relevant professional qualifications and experience. Cite past experience working with the City or other municipalities on P3 and P3 transit-related projects.
        2. Amount of time and anticipated level of effort the key personnel will be actively involved.
        3. Education summary listing institutions attended and degree(s) received.
        4. List of credentials, certifications, professional licenses, and registrations held.
  2. Relevant Experience of the Team: Describe experience providing services in the discipline/sub-disciplines the Consultant proposes to provide. Consultant shall:
     1. Demonstrate their understanding of the objectives for specific tasks.
     2. Demonstrated technical expertise to provide services as defined in the Scope of Services.
     3. List at least three (3) relevant projects or similar contract pursuits. Include agency information, contact information, type of services/tasks provided, and identify any personnel proposed in the Project Team.
• Fee Schedule (required) —

  Provide a current schedule of fees and/or hourly rates for each staff member for the work proposed by the Consultant team. The consultant shall provide its own table to include the breakdown of tasks to ensure that all tasks listed in the Scope of Services are covered. The consultant may add line items to include additional services if recommended by the consultant. The consultant shall also include separate hourly costs for staff time services not covered by any other line items but may be required for satisfactory completion of the services under this agreement.  

  Upon execution of a professional services agreement with the City and upon commencement of the services, the consultant shall invoice the City monthly for actual services performed. Invoices must include specific hourly rates for all staff. Invoices must be itemized by staff, project (work order), and hours spent per each task.

• Litigation (required) —

  List (including case number, court location, and other identifying information) past, current or pending litigation resulting from professional services rendered over the past five years.  If a decision was rendered by a court or an arbitrator, clearly state the results.

  If this does not apply to your firm, please respond with "N/A" in this field.

• References (required) —

  Provide a minimum of three (3) references for current or recent services/contract assignments of similar scope and content. Include only the following information for each reference

  1. Agency Name (reference 1):
     1. Project Description:
     2. Contact Person:
     3. Email Address:
     4. Phone Number:
  2. Agency Name (reference 2):
     1. Project Description:
     2. Contact Person:
     3. Email Address:
     4. Phone Number:
  3. Agency Name (reference 3):
     1. Project Description:
     2. Contact Person:
     3. Email Address:
     4. Phone Number:
• Pricing (required) —

  In what format would you like vendors to submit their pricing?