SLED Opportunity · NEW MEXICO · LEA COUNTY
AI Summary
Lea County seeks bids for pump station improvements including storage tanks, pumps, electrical, water lines, and fire hydrants. Bids open until March 30, 2026.
Lea County Board of County Commission seeks bids from qualified vendors to providePump Station Improvements This bid includes: furnishing and installing ground work storage tanks, pumps, electrical, water lines, fire hydrants, and any other associated appurtenances.
Bids are available upon unsealing on Lea County's OpenGov Portal. Alternately, anyone may attend opening in Finance Office - 4th Floor 100 N Main, Lovington, NM 88260.
Addendum 1
Addendum 2 - Correction on question submission deadline.
Addendum 3 - Question and Answer must be signed and attached to proposal.
This bid includes: furnishing and installing ground work storage tanks, pumps, electrical, water lines, fire hydrants, and any other associated appurtenances.
Project Manual and Plans can be found in the Attachment Section.
Any resident business registered with the State Purchasing Agent may list its Resident Certification Number, as issued by New Mexico Tax & Rev Dept.
All bidders will be notified by letter of the Board's award.
Bid specifications indicate the minimum standard of quality, performance or other pertinent characteristics required. Terms which equal or exceed these specifications will be considered. All options, variations or exceptions to specifications must be listed.
In case of ambiguity in stating bid prices, the County reserves the right to adopt the most advantageous interpretation.
zjacobs@leacounty.net
Any cost incurred by the Bidder in preparation, transmittal, presentation of any bid or material, or negotiation associated with its response to this IFB shall be borne solely by the bidder.
Awardee will provide all materials, labor, machinery, equipment, tools, etc., necessary to furnish and install miscellaneous construction projects throughout Lea County on an as needed basis.
Bidders will be required to furnish all signage and/or barricades as required in accordance with DOT and Lea County requirements. No payment will be made for signs and/or barricades.
Bidders will be required to guarantee materials and workmanship for a period of one year after completion of project.
Certified scales are required and weight ticket(s) are required on every load.
Where and when applicable, bidders must conform to minimum wage rates. A state wage determination may be required on projects valued over $60,000. All bidders shall be actively registered with the NM Department of Workforce Solutions and shall maintain that registration throughout the term of the contract.
A bid bond, issued by a surety in the amount of 5% of the total price for each district bid, is required with submission. Failure to submit valid bond with bid may result in rejection of that bid.
Any contract that may result from this IFB shall specify that the prime contractor is solely responsible for fulfillment of the contract with the County. The County will only make contract payments to the prime contractor.
Use of subcontractors must be clearly explained in the Bid and each must be identified by name. The prime contractor shall be wholly responsible for contract performance whether or not subcontractors are used. Substitution of subcontractors, after contract award, must receive prior written approval of the County Purchasing Office.
Payment and performance bonds may be required to be submitted on any task order project issued for construction under this IFB in an amount of $60,000 or greater. Such requirements will be based on an individual project basis. Contractor shall provide payment and performance bonds to the County within 10 working days of request.
Brand names and numbers are for reference only; equivalents will be considered. Where a brand name or equal is indicated, it is for the purpose of describing the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition. "No substitute" specifications may be authorized ONLY if required to match existing equipment.
(NMAC 1.4.24, subsection D)
Use of a brand name is for the purpose of describing the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition. When bidding an "or equal" the burden of persuasion is on the supplier or manufacturer who has not been specified to convince the procurement officer that their product is, in fact, equal to the one specified. The procurement officer is given the responsibility and judgment for making a final determination on whether a proposed substitution is an “or equal”.
Bidders will be allowed to withdraw their bids at any time prior to the deadline for receipt of bids. The Bidder must submit a written withdrawal request signed by the Bidder's duly authorized representative addressed to the Procurement Officer. The approval or denial of withdrawal requests received after the deadline for receipt of the bids is governed by the applicable procurement regulations.
If the Bidder offers an item other than the one specified, which the Bidder considers comparable, the manufacturer’s name and model number of that item must be specified in the bid and sufficient performance specifications and descriptive data provided to permit a thorough evaluation. A separate sheet(s) may be attached for this purpose. Failure to provide the appropriate information may result in disqualification of the bid.
Responses to this IFB, including bid prices, will be considered firm for ninety (90) days after the due date for receipt of bids.
This procurement in no manner obligates Lea County or any of its departments or other subdivisions to the eventual lease, purchase, etc., of any tangible personal property offered or services proposed until a valid written contract is approved by the Procurement Officer and other required approval authorities.
Specifications stated in this request are not intended to exclude any Bidder. If any Bidder is of the opinion that the specifications as written preclude them from submitting a response to this IFB, it is requested that their opinion be made known to the Procurement Manager, in writing, as soon as possible but preferably at least five (5) working days prior to the bid opening date.
This IFB may be canceled at any time and any and all bids may be rejected in whole or in part when the County determines such action to be in the best interest of the County.
Any contract awarded as a result of this IFB process may be terminated if sufficient appropriations or authorizations do not exist. Such termination will be effected by sending written notice to the contractor. The County's decision as to whether sufficient appropriations and authorizations are available will be accepted by the contractor as final.
The County requires that all Bidders agree to be bound by the General Requirements contained in this IFB. Any Bidder concerns must be promptly brought to the attention of the Procurement Manager.
This procurement and any agreement with Bidders that may result shall be governed by the laws of the State of New Mexico.
Only information supplied by the County in writing through the Procurement Officer or in this IFB should be used as the basis for the preparation of Bids.
The County may make such investigations as necessary to determine the ability of the Bidder to adhere to the requirements specified within this IFB. The County will reject the bid of any bidder who is not a responsible Bidder or fails to submit a responsive Bid as defined in Sections 13-1-83 and 13-1-85 NMSA 1978.
Lea County reserves the right to waive minor irregularities.
The County reserves the right to require a change in contractor representatives if the assigned representatives are not, in the opinion of the County, meeting its needs adequately.
The Procurement Code, Sections 13-1-28 through 13-1-199 NMSA 1978, imposes civil and misdemeanor criminal penalties for its violation. The State of New Mexico criminal statutes also impose felony penalties for bribes, gratuities and kick-backs.
The County reserves the right to accept all or a portion of a submitted Bid. The County further reserves the right to award all items to one vendor, to award any combination of items to one or multiple vendors, or to not award any item or combinations of items under this IFB.
Through the duration of this procurement process and contract term, potential bidders and contractors must secure from the County written approval prior to the release of any information that pertains to the potential work or activities covered by this procurement or the subsequent contract. Failure to adhere to this requirement may result in disqualification of the bid or contractor, or termination of the contract.
All documents submitted in response to the IFB shall become the property of the County.
Bidders shall promptly notify the Procurement Officer, in writing, of any ambiguity, inconsistency or error which they discover upon examination of the IFB.
Any confidential information provided to, or developed by, the contractor in the performance of any agreement resulting from this IFB shall be kept confidential and shall not be made available to any individual or organization by the contractor without the prior written approval of Lea County.
The County may make such investigations as necessary to determine the ability of the Bidder to adhere to the requirements specified within this IFB. The County will reject the bid of any Bidder who is not a responsible Bidder or fails to submit a responsive bid as defined in Sections 13-1-82 and 13-1-84 NMSA 1978.
Bidders must, upon request of the County, provide information and data to prove that the financial resources, production or service facilities, service reputation and experience are adequate to make satisfactory delivery of the materials and/or services.
By submitting a bid, bidder certifies that they have not, either directly or indirectly, entered into any action in restraint of full competition in connection with the bid submitted to the County.
County furnished property shall be returned to the County upon request in the same condition as received except for ordinary wear, tear and modifications ordered hereunder.
Separate invoices shall be rendered for each and every complete shipment.
Unless otherwise indicated in the bid specifications, samples of the items, when required, shall be free of expense to the County. Samples not destroyed or mutilated in testing will be returned upon request, at Bidder’s expense. Each sample must be labeled to clearly show the bid number and item number to which it pertains. Unsolicited bid samples or descriptive literature, which is submitted at the Bidder's risk, may not be considered and will not be returned.
The County reserves the right to award this Invitation to Bid in total to one vendor; by groups of items; on the basis of individual items; any combination of these which could result in a multiple award; or as otherwise specified in bid specifications; whichever, in its judgment, best serves the interest of the County.
All deliveries must be F.O.B. Destination – Freight Pre-Paid, unless otherwise indicated by the Chief Procurement Officer
All bid items are to be NEW and of most current production, unless otherwise specified.
Changes or amendments to specifications, conditions or provisions herein may be initiated ONLY through the Purchasing Department in the form of a written addendum. Any addenda shall become a part of this bid.
It is the responsibility of all persons or businesses considering submitting a bid in response to this solicitation to ensure that they have received all addenda prior to making a bid. Addenda will be posted to Lea County’s website (www.leacounty.net) via the “Bid Opportunities” link prior to the due date for the receipt of bids.
The award for this IFB shall be based on the lowest responsible bid, which meets minimum specifications based on the specifications listed in “Specifications,” below (Including “Technical Specifications”). Actual requirements will be determined by Lea County and may be increased or decreased as necessary to meet those requirements. Lea County does not guarantee any amount of work, services or property needed. The Board of County Commissioners reserves the right to reject any and all bids, to wave technical irregularities, as described above and to accept the bid(s) which in its judgment is most advantageous to Lea County.
The County reserves the right to cancel all or any part of any orders placed under this contract without cost to the County, if the Vendor fails to meet the provisions of this contract and, except as otherwise provided herein, to hold the Vendor liable for any excess cost occasioned by the County due to the Vendor's default. The Vendor shall not be liable for any excess costs if failure to perform the order arises out of causes beyond the control and without the fault or negligence of the Vendor; such causes include, but are not restricted to, acts of God or the public enemy, acts of the State or Federal Government, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, unusually severe weather and defaults of subcontractors due to any of the above, unless the County shall determine that the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the Vendor to meet the required delivery scheduled. The rights and remedies of the State provided in this paragraph shall not be exclusive and are in addition to any other rights now being provided by law or under this contract.
Response must include pricing and required information/documents listed in the "Project Manual" and "Plans" under the "Attachment" tab.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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