Active SLED Opportunity · NEW JERSEY · COUNTY OF OCEAN
AI Summary
County of Ocean, NJ seeks bids to supply two current model year or newer pumpout boats with full specifications, warranty, delivery, and training. Bids due June 30, 2026, via electronic submission.
The purpose of this bid package is to provide the County of Ocean with a Contractor who will supply the materials or services described and specified herein.
The purpose of this bid package is to provide the County of Ocean with a contractor(s) who will supply two (2) current model year, or newer vessels as specified herein. All vendors proposing equipment will state exactly what the offered boat will be equipped with.
If the item is as specified the vendor should NOT just indicate “as specified” but should affirmatively state the model, size and other descriptive words so as to leave no doubt as to how the boat will be equipped.
The contract shall be for one (1) year from date of award, or until delivery is complete unless otherwise stated. The County reserves the right to extend the term of the contract pursuant to N.J.S.A. 40A:11-15.
All bids will be opened publicly in the Administration Building, Room 119, 101 Hooper Avenue, Toms River, New Jersey, commencing at 11:00 am, prevailing time on Tuesday, June 30, 2026.
The County is accepting electronic bid submissions with Open Gov by following these instructions:
Sign up for a FREE account at https://procurement.opengov.com/portal/oceancounty
Once you have completed account registration, browse back to this page: County's OpenGov Electronic Bid Portal (https://procurement.opengov.com/portal/oceancounty/)
Click on the bid of interest, then click "Draft Response".
Follow the instructions to submit the electronic bid.
It is important to note that this process should be completed well in advance of the bid deadline / bid opening. DO NOT WAIT UNTIL THE LAST MINUTE. The County's electronic submission system will not allow electronic bids to be submitted once the deadline has passed, even if you've already started the process. The deadline is based on the countdown timer found on the ProcureNow bid submission page.
The purpose of this bid package is to provide the County of Ocean with a Contractor who will supply the materials described and specified herein.
Bids must be submitted electronically through Ocean County's Procurement Portal by the date and time stipulated in the Notice to Bidders.
Detailed specifications for this bid are located in the Vendor Questionnaire under the question labeled "Compliance Pages for PUMPOUT BOAT" .
Contract shall be one (1) year from date of award or until delivery is complete unless otherwise stated. The County reserves the right to extend the term of the contract pursuant to N.J.S.A. 40A:11-15.
The County will not be responsible for late bids, and no bids will be accepted if received after the time stipulated in the notice to bidders.
This agreement shall not be assigned without the written consent of the County of Ocean which consent shall not be unreasonably withheld. Assignee shall promptly prepare and complete such documents as the County shall require.
Bidders shall complete all documents and acknowledge all terms included with the bid package. All documents should be from this bid package and must not be dated or executed prior to the date of advertising. Failure to follow these instructions is cause for rejection.
NOTE: In order to access any DocuSign forms in this solicitation, you must first click "Draft Response".
Instructions on how to access the forms through DocuSign are available in the Attachments. Please note that in order to view the forms as a .pdf document, you must access DocuSign first. Once you access DocuSign, the option to download, save, print and complete the forms becomes available
All contractors shall comply with all laws governing the disclosure of all stockholders or partners, as included in N.J.S.A. 52:25-24.2.
This agreement shall not be assigned without the written consent of the County of Ocean which consent shall not be unreasonably withheld. Assignee shall promptly prepare and complete such documents as the County shall require.
The County reserves the right to reject all bids in accordance with N.J.S.A. 40A:11-13.2, to waive any informalities in the bid and to accept the lowest responsible bid in accordance with applicable law.
Bids may be reviewed at the bid opening and results will be made available online through the County's procurement portal once the bid meeting has concluded. Additionally, bid results are available in the Ocean County Purchasing Department on the day following the bid openings for any interested party that may wish to review them.
The bidder should indicate the number of days required for the delivery After Receipt of Order (A.R.O.). If not submitted with the bid proposal, the County reserves the right to request this information prior to the award of contract.
The quality of the equipment supplied, their conformity with the specifications, their suitability to requirements, delivery terms, guaranty clauses, price of the materials shall all be taken into consideration. Where equivalent equipment is offered, the County will determine if the proposed item is equal or better than that specified.
In case of default by the bidder or contractor, the County of Ocean may procure the articles or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned thereby.
All contractors shall comply with all laws governing the disclosure of all stockholders or partners, as included in N.J.S.A. 52:25-24.2.
The bidder, if awarded a contract, agrees to protect, defend and save harmless the County against any damage for payment for the use of any patented material process, article or device that may enter into the manufacture, construction or form a part of the work covered by either order or contract, and he further agrees to indemnify and save harmless the County from suits or actions of every nature and description brought against it, for, or on account of injuries or damages received or sustained by any party or parties by, or from any of the negligent acts of the contractor, his servants or agents.
The County's obligation hereunder is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the County for payment of any money shall arise unless, and until funds are made available each year to the Ocean County Purchasing Agent.
Bids may be reviewed at the bid opening and results will be made available online through the County's procurement portal once the bid meeting has concluded. Additionally, bid results are available in the Ocean County Purchasing Department on the day following the bid openings for any interested party that may wish to review them.
Bids may be withdrawn from the bidder prior to the time fixed for opening. No right for withdrawal exists after the bid has been opened. Written request for withdrawal shall be signed by the bidder or proper corporate officers.
Bids may be withdrawn based from the bidder prior to the time fixed for opening. No right for withdrawal exists after the bid has been opened. Written request shall be signed by the bidder or proper corporate officers.
It is to be understood by the bidder that this bid is submitted on the basis of specifications prepared by the County and the fact that any bidder is not familiar with these specifications or conditions will not be accepted as an excuse.
The quality of the equipment supplied, their conformity with the specifications, their suitability to requirements, delivery terms, guaranty clauses, price of the materials shall all be taken into consideration. Where equivalent equipment is offered, the County will determine if the proposed item is equal or better than that specified. The awards will be made on the basis of a comparison of prices of each vessel listed with standard equipment plus the cost of optional equipment.
NO BID SECURITY
Unless otherwise stated, the use of manufacturers' names and product numbers are for descriptive purposes, and establishing general quality levels only. They are not intended to be restrictive. Bidders are required to state exactly what they intend to furnish, otherwise it is fully understood that they shall furnish all items as stated.
The materials and supplies called for herein, shall be the best of their grade and types, prepared according to the best available standards or accepted formulas, and thoroughly tested and subjected to rigid examinations and standardization. Items not meeting these requirements shall be replaced at no cost to the County upon due notice of deficiency.
In the event services are terminated by contract expiration or by voluntary termination by either the Contractor or the County of Ocean, the Contractor shall continue all terms and conditions of said contract for a period not to exceed one (1) month at the County’s request.
NO PERFORMANCE BOND
The County’s obligation hereunder is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the County for payment of any money shall arise unless, and until funds are made available each year to the Ocean County Purchasing Agent.
Bidders must use the pricing proposal provided in the bid specifications. Failure to use the pricing proposal in the bid specifications shall be cause for rejection of the bid.
Manufacturer’s warranty shall apply.
The manufacturer, make or exact models proposed as substitutes shall also be submitted on bidder's letterhead with any proposal contended to be "equivalent."
Insert prices for furnishing all of the material and/or labor described or required. Prices shall be net, including any charges for packing, crating, containers, etc. and all transportation charges fully prepaid by the contractor F.O.B. destination and placement at locations specified by the County. No additional charges will be allowed for any transportation costs resulting from partial shipments made at the vendor's convenience when a single shipment is ordered.
Unless otherwise indicated, a minimum of three (3) complete sets of manuals, for each model year, MUST be provided with the first vessel/equipment delivery as follows (thumb drive, CD/DVD/USB format preferred, if available):
1) Operator’s Manual
2) Parts Book
3) Shop Service Manuals including wiring diagrams and trouble shooting guide
4) Hydraulic System Manual including parts book and service repair manual (if applicable)
The bidder should indicate the number of days required for the delivery After Receipt of Order (A.R.O.). If not submitted with the bid proposal, the County reserves the right to request this information prior to the award of contract.
If requested, training shall be provided by the successful bidder for operators and mechanics at a County location with instructional materials as needed.
Payments will be made upon the approval of vouchers submitted by the successful bidders in accordance with the requirements of the Board of Commissioners and subject to the Board of Commissioners customary procedures. The County will not pay interest or late fees regardless of language provided.
In the event that there is a discrepancy between the unit prices and the extended totals, the unit prices shall prevail. In the event there is an error of the summation of the extended totals, the computation by the OWNER of the extended totals shall govern.
In the event services are terminated by contract expiration or by voluntary termination by either the Contractor or the County of Ocean, the Contractor shall continue all terms and conditions of said contract for a period not to exceed one (1) month at the County’s request.
It is the intent of these specifications to describe and govern the purchase of a new and unused PUMPOUT BOAT with any and all accessories as noted herein. The unit shall conform to the highest quality of manufacturing and design standards. Any item or items not specifically mentioned herein, but which would be required to produce a complete working unit, shall be supplied by the vendor.
All bidders must answer compliance questions in full. A general exception cannot be taken for any paragraph or item. If a bidder is basing his proposal on equipment other than what is specified in these bid documents and wishes the equipment he proposes to be considered as an "approved equal", he shall submit on a separate sheet, in the exact format of the technical specifications contained herein, an item by item description of that which he proposes to substitute including any and all variations from or exceptions to the conditions and specifications of this bid. Failure to comply may result in rejection of bid.
Award will be made by Ocean County Board of Commissioners within sixty (60) days after receipt of bids.
All vessels will be delivered with a minimum of one-half (½) tank of fuel. All other fluids will be filled in accordance with the manufacturer’s recommended levels.
The County of Ocean reserves the right to award at their discretion to any one of the tie bidders where it is most advantageous for the County to do so, pursuant to N.J.S.A. 40A:11-6.1.
If there is a current contract in place for this bid, those results may be obtained by accessing our legacy portal at the below link:
http://webhost.co.ocean.nj.us/ocbidportal.nsf
Once you have clicked the link, click "Formal Bids", "Awarded Formal Bids". There you will be able to see all active contracts.
These specifications include all standard equipment provided for each vessel unless specifically upgraded or deleted. In the event options are required, the contractor shall provide upgrading of all support systems affected, in accordance with factory recommendations.
The County of Ocean is exempt from any State sales tax or Federal excise tax.
For purpose of evaluation where an equivalent product is being furnished, bidder must indicate any variation to our specifications no matter how slight. If no variations are indicated, it will be construed that the bid fully complies with our specifications.
Materials shall be of good commercial quality for the intended service and shall be produced by use of current manufacturing processes and treated to resist rust, corrosion and wear. The design of the mechanical member shall be such that the stress imposed through normal shock loads of maximum engine torque, shall not cause rupture or permanent deformation or undue wear on any member.
Quantities shown are approximate and the County reserves the right to decrease or omit quantities. The County will not consider minimums placed on order quantities. The County also reserves the right to increase quantities to twenty (20) percent of the maximum quantities listed at the unit price bid, in accordance with N.J.A.C. 5:30-11.3.
All repairs are to be performed at the location the vessel is stationed or at a service center within the County. All requests for repairs must be responded to within 24 hours.
Delivery shall be made upon receipt of a Purchase Order issued by the Ocean County Department of Purchase, upon which delivery locations and needed quantities shall be indicated.
Bidder shall be prepared to give, prior to bid award, a complete demonstration of the equipment proposed at a County facility or a mutually agreed to location and time within the State of New Jersey. The equipment so demonstrated shall be complete as offered by the bidder.
Contractor shall be able to service all equipment proposed. The contractor shall maintain a service facility staffed with qualified service personnel and a working inventory of parts.
All contractors must comply with the provisions of New Jersey Statute Title 40A:11-18, when applicable.
All warranty paperwork will be supplied with each unit at the time of delivery and shall be in typed form. The warranty commences with the final inspection and acceptance of the unit by the County.
Equipment shall be unconditionally guaranteed for a minimum of two (2) years, beginning after the acceptance by the County, including all labor, parts, travel time and freight. The engine shall be unconditionally guaranteed for a minimum of three (3) years, beginning after the acceptance by the County, including all labor, parts, travel time and freight. Manufacturer’s warranty shall apply, if greater.
The vendor shall furnish for each vessel delivered, all of the manufacturer's standard warranty against defects in material, workmanship and design in said vessel.
This agreement shall cover all warranty work and minor warranty work at the successful bidder’s location.
The successful bidder will be responsible for vessel transportation for all warranty repairs and recall work for the complete vessel(s) and installed equipment during the standard or extended warranty period, when applicable. The vessel must be picked up within five (5) working days of notification that work is required, and returned to the County within ten (10) working days.
Bidder shall have full service facility stocked with parts capable of performing all warranty repairs to ensure efficient and economic maintenance of the vessels and to reduce down time.
Due to the fact that goods provided by this solicitation and the current economic conditions are in a volatile state, the County will allow the Contractor to request a price adjustment outside the normal contract renewal process only if it can be demonstrated and documented that on a national basis the goods solicited and utilized have experienced a significant cost increase since the date of contract award.
Such events shall be industry wide and cause all related product prices to be effected. All price adjustment requests must be in writing and submitted to the Ocean County Purchasing Department for approval.If approved, the Contractor will provide the County with revised pricing. The Contractor may not request an additional increase for a period of three (3) months from the prior request.
Note: A request for price increase does not guarantee approval.
Bidders are encouraged to submit descriptive literature and technical specifications with their bid. If not submitted with the bid, the County reserves the right to request this information, prior to contract award.
If the current model year changes mid contract, the vendor can submit a price adjustment request to the County for the next model year. Requests for price adjustments must include justification and documentation such as a notice of an increase in the manufacturer's price and/or an increase in the industry. Requests, including specifications and a revised price sheet, must be submitted to the Ocean County Purchasing Agent for review and approval. If approved, the revised specifications and price sheet will be posted on line for all future purchases for the new model year vehicle.
Additionally, if the awarded model vehicle is no longer available to order, the County reserves the right to purchase the same make and model vehicle (any year) from the awarded vendor from the lot, if available. Specifications and a price quote for these vehicles must be submitted to the Ocean County Purchasing Agent for review and approval before an order can be placed.
Unless otherwise stated, the use of manufacturers' names and product numbers are for descriptive purposes, and establishing general quality levels only. They are not intended to be restrictive. Bidders are required to state exactly what they intend to furnish, otherwise it is fully understood that they shall furnish all items as stated.
This agreement shall not be assigned without the written consent of the County of Ocean.
By presenting a bid, contractor declares that he is aware of and, if required, will comply with the requirements of the "Underground Facility Protection Act (Public Law 1994, Chapter 118)" prior to commencing any intended excavation. The telephone number to call is 1-800-272-1000.
The manufacturer, make and exact models proposed as substitutes shall also be submitted on bidder's letterhead with any proposal contended to be "equivalent".
The vessels, equipment and accessories shall be new. The bidder shall specify the specific model being bid in each class or type of vessel.
The bidder shall notify the County of Ocean Purchasing Department, c/o Jennifer Bowens, Purchasing Agent, P.O. Box 2191, Toms River, NJ 08754 in writing or by fax (732-288-7636) no less than thirty days prior to the factory cut-off date for any vessel under contract. Successful bidder MUST provide written proof from manufacturer of factory cut-off dates and MUST confirm receipt of same by the County of Ocean Purchasing Department.
The bidder must comply with the provisions of "The Public Works Contractor Registration Act", if applicable.
• All named contractors must be registered with the Department of Labor and Workforce Development pursuant to the Public Works Contractor Registration Act at the time the proposal is received, or the proposal will be determined to be non-responsive.
• Any non-listed contractor must be registered with the Department of Labor and Workforce Development prior to physically starting work. It is the responsibility of the General Contractor to insure that all non-listed sub-contractors comply.
• Contractors are encouraged to submit their and all named sub-contractors’ Public Works Contractor Registration Certificates with the bid.
The New Jersey Prevailing Wage Act (P.L. 1963, Chapter 150) and provisions of the State Labor Laws must be complied with by the successful bidder, if applicable. The current Prevailing Wage Rates can be found online at https://www.nj.gov/labor/wageandhour/prevailing-rates/public-works/currentprevailingwage.shtml
A minimum of six (6) sets of keys are required with each vessel and piece of equipment ordered. This is a minimum requirement: if additional sets are required, it will be indicated in the detailed specification section.
The attention of the bidder is called to the provisions of N.J.S.A. 2A:44-143 which requires that the County of Ocean shall only accept performance and payment bonds from surety companies meeting the requirements of that statute. The bidder shall deliver with its bid a Consent of Surety. The Bidder's Surety Company shall complete the "Certificate of Surety Company" which bidder shall submit with its bid.
Pursuant to N.J.S.A. 52:32-44, Ocean County (“Contracting Agency”) is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.
During the course of contract performance:
(1) the contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.
(2) the contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.
(3) the contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of Taxation at (609)292-6400. Form NJ-REG can be filed online at http://www.state.nj.usreasury/revenue/busregcert.shtml.
Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.
Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.
This bid is for two (2) vessels. The price quoted shall include all options specified and all transportation charges fully prepaid to 1) Seaside Park Municipal Marina, Seaside Park, NJ, and 2) Traders Cove Marina, Brick, NJ.
A detailed vessel production plan must be provided and approved prior to the start of any upfitting. The production plan detail must include exact mounting locations and configurations for all components.
Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27 if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.
The provisions of N.J.S.A. 52:25-24.2 applies to all forms of corporations and partnerships, including, but not limited to, limited partnerships, limited liability corporations, limited liability partnerships, and Subchapter S corporations.
Notwithstanding the delivery of the title, the County reserves the right to inspect the vessels and reject them if non-conforming to the specifications.
Certification of Non-Involvement in Prohibited Activities in Iran. Pursuant to N.J.S.A. 52:32-58, the proposer must certify that neither the proposer, nor one of its parents, subsidiaries, and/or affiliates (as defined in N.J.S.A. 52:32-56(e)(3)), is listed on the Department of the Treasury's List of Persons or Entities Engaging in Prohibited Investment Activities in Iran and that neither is involved in any of the investment activities set forth in N.J.S.A. 52:32-56(f). If the proposer is unable to so certify, the proposer shall provide a detailed and precise description of such activities. Prior to contract award or authorization, the contractor shall provide the Contracting Agency with a completed Certification on Non-Involvement in Prohibited Activities in Iran.
Pursuant to N.J.S.A. 52:32-60.1, the “person or entity” (as defined in N.J.S.A. 52:32-60.1, et seq) seeking to enter into or renew a contract for the provision of goods or services or the purchase of bonds or other obligations shall certify that it is not “engaging in prohibited activities in Russia or Belarus” (as such term is defined in as defined in N.J.S.A. 52:32-60.1, et seq. If the person or entity is unable to certify, the person or entity shall provide a detailed and precise description of such activities. The N.J.S.A. 52:32-60.1 certification form must be completed prior to contract award and is provided in the specification documents (DocuSign).
Vendors may view the Precluded Entities List Here: https://www.nj.govreasury/administration/pdf/RussiaBelarusEntityList.pdf
DELIVERY REQUIREMENTS Please be advised that when delivering vessels and/or equipment to the County of Ocean the following procedure must be strictly adhered to:
1. Three (3) days prior to delivery, the successful contractor is required to contact Anthony M. Agliata, Planning Director, at (732) 929-2054 for an approved delivery date.
2. The successful bidder will have a representative available, and if requested, present during the check-in process. 3. ALL manuals and related materials, as requested in the specifications, MUST be presented to appropriate County personnel at time of delivery of said vessels/equipment.
4. ALL parts, if requested in the specifications (i.e. belts, filters, hoses, etc.), MUST be presented at time of delivery. 5. The successful contractor shall provide, upon delivery, a list of all supplies (filters, hoses, belts, etc.) needed for the periodic maintenance for the first year. This list shall be complete with part numbers.
6. The successful contractor shall provide, upon delivery, an “As Built” list of all installed equipment and part numbers to cover the entire vessel.
7. The successful contractor will also be responsible to fill out any and all paperwork needed by the County prior to vessel delivery. This will assure proper data entry of each vessel to aide in any future warranty issues.
8. A letter of assurance, on the awarded bidder’s company letter head, shall accompany each delivered vessel, certifying that the vessel meets or exceeds all specifications as ordered on the Purchase Order.
9. The vessels, equipment and accessories shall be new and ready for immediate use upon delivery, all service and make-ready having been done prior to delivery. Any vessel not in such condition will be rejected.
10. No advertising shall appear on any vessel delivered under the terms of the contract. Further, the contractor will not affix the dealer name to the vessel. Vessels delivered to final destinations with dealer's advertising will be rejected.
11. No vessel will be accepted at the final delivery point without all supporting documentation and paperwork completed and delivered with the units, which include the vessel(s), warranty, odometer/engine hour statement (if applicable), specified manuals, any line set tickets, invoice and keys sets. No unit will be considered accepted until it has undergone final inspection.
12. All delivered vessels must be clean both inside and outside. Manufacturer’s standard items shall be provided and installed by the contractor prior to delivery.
13. This bid is for two (2) vessels. The vessels shall be delivered for inspection and sea trial to the following locations: 1) Seaside Park Municipal Marina, 101 J St, Seaside Park, NJ 08752, and 2) Traders Cove Marina, 40 Mantoloking Road, Brick, NJ 08738.
Prior to presentation for inspection, it shall be the contractor’s responsibility to pre-inspect each vehicle. The vehicle must conform to the manufacturer’s “new vehicle prep” procedures, if any. The contractor will be required to submit a copy of any “new vehicle prep” procedures upon delivery of the vehicle. Each vehicle presented for inspection shall be accompanied by an inspection package including, but not limited to the following: purchase order, line set sheet (when available) and dealer’s pre-inspection prep checklist. The checklist will list the responsible prep mechanic and acknowledge that the vehicle conforms to delivery specifications and that all added equipment and accessories have been properly installed.
Reasons for rejection of units include, but are not limited to:
1. Grinding noise in the wheels (wheel bearings).
2. Improperly aligned wheels.
3. Damaged rims.
4. Any spare tire-rim not mounted on vehicle.
5. Leakage of oil.
6. Transmission leaking fluid at transmission cooler lines or transmission seals.
7. Leakage at rear end.
8. Leaking at radiator.
9. Fuel Leaks.
10. Restrictions in fuel system.
11. Leakage in any part of the exhaust system.
12. Excessively noisy brakes or excessive brake pedal travel.
13. Oil pan damage.
14. Inoperative windshield wipers.
15. Windshield washer not functioning properly.
16. Windshield washer bottle leaking.
17. Transmission malfunctions.
18. Lack of grease fittings in ball joints, U-joints, etc. if factory standard.
19. Horn blowing while driving or inoperative.
20. Gauges or dials missing/malfunctioning.
21. Vehicle pulls to one side.
22. Seatbelts not operating properly.
23. Keys not working properly.
24. Door locks inoperative.
25. Oil dipstick missing or rust on dipstick.
26. Appropriate new vehicle inspection sticker not furnished on windshield.
27. Lights – running, turn, backup, brake, side indicators, and indicator lights not working properly.
28. Lenses missing on interior/exterior light or water in lenses.
29. Any manufacturing deficiencies which permit water leakage into passenger compartment.
30. Windows not operating properly.
31. Vehicle not properly prepped in accordance with the manufacturer’s pre-delivery specifications.
32. Vehicle not configured with all equipment and items specified in the contract/purchase order.
33. Body dents, scratches and other defects.
34. Body paint defects.
35. Water leak through roof.
36. Any defects in equipment installation.
37. Electrical system problem.
38. Any defects in after-market components, such as truck body, snow plow, aerial platform, generator, winch, crane and lift-gate.
39. Improperly run wiring and hoses along the chassis.
Inspected units which do not comply with these or other requirements will be rejected. If a vehicle has been rejected, the contractor will be notified and the notification will indicate the reason for rejection. All rejected units will be corrected and the corrected unit(s) will be presented for re-inspection within seven (7) working days. The ordering Department may cancel the purchase order if the contractor fails to correct any problem, without incurring any cost or fee.
The contractor shall maintain primary insurance to protect against all claims under Workmen's Compensation, Comprehensive General Liability and Automobile. Except for Workmen’s Compensation, all coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the County. There shall be no endorsement or modification of this coverage to make it excess over other available insurance/coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the County. Primary Coverage shall be subject to approval for adequacy of protection as per the following limits:
Worker's Compensation
1. Limits according to Worker's compensation Laws of the State of New Jersey.
2. Contractor's Liability not less than $100,000.
Comprehensive General Liability
1. Bodily Injury - $500,000 per person; $1,000,000 per occurrence.
2. Property Damage - $1,000,000 per occurrence.
Comprehensive General Liability Details
Comprehensive Automobile Liability shall include the following:
Business auto liability insurance or its equivalent with a minimum limit of $1,000,000 per accident and including coverage for all of the following:
Proof of Insurance
Copies of each insurance certificate shall be furnished to the County when requested.
The County has established a "COUNTY COOPERATIVE CONTRACT PURCHASING SYSTEM" pursuant to N.J.S.A. 40a:11-1 et seq…
The IDENTIFIER for this system is:
CK-02-OC
This system allows local government contracting entities located within the geographical boundaries of the County to purchase goods and services awarded as a result of this bid proposal if it is extended by the low bidder.
Goods and services must be made available without substitution or deviation from specifications, size, features, quality, price or availability as herein set forth. It is understood that orders, if any, will be placed directly by contracting units, subject to the overall terms of the contract to be awarded by the County of Ocean.
The estimated quantities listed in this specification reflect only the needs of the agencies under the direct control of the Ocean County Board of Commissioners. If the vendor chooses to extend the resulting contract to all other contracting units, the quantities could be higher.
Please check (√ ) the YES or NO box in the Vendor Questionnaire to indicate whether or not you will extend contract prices to all contracting units.
The vessels shall be inspected by County personnel at time of delivery, including a sea trial
Vendor will extend contract prices to "County Cooperative Contract Purchasing System" Participants as described in Instruction to Bidders .
Documents include:
FAILURE TO SUBMIT ANY OF THESE DOCUMENTSMAY BE CAUSE FOR REJECTION OF YOUR PROPOSAL.
All documents should be from this proposal package as forms change frequently and the most updated forms are provided in this specification. The forms must not be dated or executed prior to the date of advertising.
NOTE: For detailed instructions on how to complete the forms via DocuSign, please access the "Instructions for Completing Forms in DocuSign" document available in the Attachments.
Please note: The County's preferred method of submission is DocuSign.
Within seven (7) days after receipt of the notification of intent to award the contract or receipt of the contract, whichever is sooner, a Contractor should present one of the following to the County of Ocean:
(a) An existing federally approved or sanctioned affirmative action program.
(b) A New Jersey Certificate of Employee Information Report Approval.
(c) If the Contractor cannot present "a" or "b", the Contractor is required to submit a completed Employee Information Report (Form AA302). This form will be made available to the Contractor by the County of Ocean.
QUESTIONS BELOW MUST BE ANSWERED BY ALL CONTRACTORS ON THE AFFIRMATIVE ACTION DOCUMENT:
1. Do you have a Federally approved or sanctioned Affirmative Action Program?
If yes, please upload a photocopy of such approval.
2. Do you have a State of New Jersey "Certificate of Employee Information Report" approval?
If yes, please upload a photocopy of such certificate.
Please note, the only acceptable file forms are as follows:
Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
Images (jpg, png, bmp, tif)
Please use this area to upload your company's BRC.
Use this link to verify your company's BRC:
https://www1.state.nj.us/TYTR_BRC/jsp/BRCLoginJsp.jsp
Please note that a BRC is not required at the time of bid submission but shall be required prior to the award of a contract.
Please note, the only acceptable file forms are as follows:
Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
Images (jpg, png, bmp, tif)
Does the BIDDER comply with the #Mandatory Equal Employment Opportunity Statement?
Does the BIDDER comply with the #Americans with Disabilities Act Provisions?
All workers performing public works activities for subcontractors awarded contracts by an energy services company pursuant to this section shall be paid prevailing wages in accordance with the “New Jersey Prevailing Wage Act,” P.L.1963, c.150 (C.34:11-56.25 et seq.). All subcontractors shall comply with the provisions of "The Public Works Contractor Registration Act," P.L.1999, c.238 (C.34:11-56.48 et seq.). Only firms appropriately classified as contractors by the Division of Property Management and Construction shall be eligible to be awarded a contract as a subcontractor of an energy services company under this section for performing public works activities pursuant to regulations adopted by the Division of Property Management and Construction.
Bidder shall provide with their bid a copy of the Public Works Registration Certificate for all Public Works Bids.
Please note, the only acceptable file forms are as follows:
Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
Images (jpg, png, bmp, tif)
Please upload your company's certificate of insurance.
Before a contracting agency can award a contract for public work as defined in P.L. 2019, c.406, the contractor must provide a written certification to the contracting unit that neither the contractor nor the contractor’s affiliates are debarred by the federal government from contracting with a federal agency.
The term “affiliate” means any entity that directly, indirectly, or constructively controls the contractor, or any entity that the contractor directly, indirectly, or constructively controls, or is subject to the control of a common entity. The law considers an entity to be in control of another entity if it owns, directly or indirectly, more than 50% of the ownership.
Please complete the Certification of Non-Debarment form by clicking on the link. Make sure that the email you complete the form with matches the email of your vendor account.
NOTE: For detailed instructions on how to complete the forms via DocuSign, please access the "Instructions for Completing Forms in DocuSign" document available in the Attachments.
Please note: The County's preferred method of submission is DocuSign.
As evidence of the bidder's qualifications, (s)he shall be required to submit with this bid proposal information requested on the Contractor's Data Sheet.
Please complete the form by clicking on the link. Make sure that the email you complete the form with matches the email of your vendor account.
NOTE: For detailed instructions on how to complete the forms via DocuSign, please access the "Instructions for Completing Forms in DocuSign" document available in the Attachments.
Please note: The County's preferred method of submission is DocuSign.
Please complete the Plan and Equipment Questionnaire.
NOTE: For detailed instructions on how to complete the forms via DocuSign, please access the "Instructions for Completing Forms in DocuSign" document available in the Attachments.
Please note: The County's preferred method of submission is DocuSign.
I have completed the four (4) page Plan and Equipment Questionnaire and included it in my submission.
Please submit Catalogs/Price Lists for items bid.
If mailing the Catalogs/Price Lists, please send to:
Purchasing Department
101 Hooper Ave., Room 224
Toms River, NJ 08753
If uploading Catalogs/Price Lists, please upload under the "ADDITIONAL VENDOR DOCUMENTATION" question of the Vendor Questionnaire. Please note that a digital copy or a PDF copy of Catalogs/Price Lists with fixed pricing are acceptable.
Links or Website Addresses to Online Catalogs, where pricing is subject to change is not acceptable and will not be considered.
DO NOT submit a copy of your bid along with your catalogs/price lists. The box or envelope containing the catalogs/price lists must be clearly labeled with the BID NAME ("PUMPOUT BOAT")/CATALOG/PRICE LIST and BID OPENING DATE ("Tuesday, June 30, 2026"). Submitting a copy of your bid with your catalog is cause for rejection of your bid.
Bidder understands that Catalogs/Price Lists are requested to be submitted as part of this bid package. Failure to supply the proper Catalogs/Price Lists as requested may be cause for rejection of the bid.
If uploading your Catalog/Price List, please note, the only acceptable file forms are as follows:
Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
Images (jpg, png, bmp, tif)
Please submit Samples for certain BID ITEMS. Please check the specifications for items REQUIRING samples. Failure to submit samples for items requiring samples is cause for REJECTION of your bid.
Mail Samples, (MUST BE RECEIVED BEFORE Bid Opening:Tuesday, June 30, 2026,11:00 am) to:
Purchasing Department
101 Hooper Ave., Room 224
Toms River, NJ 08753
The package containing the Samples must indicate:
1. BID NAME: PUMPOUT BOAT/SAMPLES;
2. BID OPENING DATE: Tuesday, June 30, 2026/11:00 am;
3. IF SAMPLES ARE BEING MAILED ON YOUR BEHALF BY A 3RD PARTY, THE OUTSIDE OF THE PACKAGE MUST contain a label/note with YOUR Company Name, Bid Title, AND Item #’s. This will aid the Purchasing Department in identifying that samples were received by your company;
4. DO NOT include a copy of your bid with your Samples. Submitting a copy of your bid with your Samples is cause for REJECTION of your bid.
Instructions for the Samples inside the package:
1. Each Sample MUST BE LABELED with the ITEM Number they correspond to.
By answering this question, the bidder understands that if samples are required, they are to be provided in order for the bid to be considered.
Failure to supply the proper samples is cause for rejection of the bid.
Please supply all descriptive literature and warranty details for all items being bid as well as a list of all diagnostic tools and testing equipment, if applicable.
Please note, the only acceptable file forms are as follows:
Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
Images (jpg, png, bmp, tif)
Please download the attached Compliance Pages. Complete each compliance line by placing a check mark in the box for yes or no. Once finished, upload the completed document. If you are taking any exceptions to any of the compliance lines, please list and explain each exception in detail on company letterhead. Please upload the exceptions letter with the completed compliance pages.
MECHANIC AND OPERATOR TRAINING
Training shall be provided by the successful bidder for operators and Mechanics at a County location with instructional materials as needed.
Mechanic training will be provided on site for shop mechanics and supervisors. Class size will not exceed twenty (20) total people. Separate training sessions may be required to accommodate the County’s two (2) shifts. Training will be conducted to include the following minimum material:
• Brake system component identification / diagnosis and service procedures
• Electrical system features / diagnosis / maintenance
• Air conditioning system diagnostic and service procedures
• Engine repair and maintenance to include specifications / components / sensor locations
• Emissions equipment to include exhaust after treatment / regeneration / warning system
• Internet based Service and Parts Manual usage
Operator training will be provided for a minimum of four (4) hours immediately following vehicle check in and acceptance. The training will cover familiarization of the truck chassis, installed equipment, and truck hydraulic system operation.
By confirming this question, bidder understands they shall comply with the Mechanic's Training set forth above.
Please submit any additional information you wish to be considered as part of your bid package.
Please note, the only acceptable file forms are as follows:
Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
Images (jpg, png, bmp, tif)
Bidders shall complete all documents and acknowledge all terms included with the bid package. All documents should be from this bid package as forms change frequently and the most updated forms are provided in this specification. The forms must not be dated or executed prior to the date of advertising. Failure to follow these instructions is cause for rejection.
By submitting a response to this solicitation, the Vendor understands and acknowledges that all required documents to this solicitation must be submitted and that failure to do so may be cause for rejection.
Bidder also understands that only one (1) bid submission shall be considered. Please DO NOT Submit a manual bid response. Submitting a manual response in addition to the electronic response is cause for rejection of your bid.
Choose which Terms and Conditions to use: Standard or Motor Vehicle
If this is a small vehicle - like a car, SUV or pickup - it may require upfitting.
Require a response about MECHANIC AND OPERATOR TRAINING
Will vendor be asked to extend contract pricing to all contracting units?
What is the timeframe for how long the contract shall be in effect? Type in the timeframe below.
Use the default format for the bid time frame. Change one (1) year to two (2) years, and so on, as needed.
If the bid expires on a specific date, enter that contract term as follows:
from date of award until April 26, 2021
When reviewing the bid before exporting to a word document, ensure the language is correct.
If the contract has a one (1) year extension available, use Option 2. If there is no available extension, use Option 1.
Submit Catalogs?
Samples?
Is this Public Works Contract?
Does this bid require a Contractor's Data Sheet?
Ensure vendors submit Descriptive Literature and Warranty Details.
Does the bid contain hourly rates?
If this bid requires the vendor to fill out the Plan and Equipment Questionnaire, click yes.
This will be required for any vendors needing to access the Ocean County Jail prior to bidding.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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