Purchase and Delivery of Acrylic Court Paint

Solicitation No.

211939

Type / RFx

RFQ

Status

Active

Level

local

Published Date

—

Due Date

May 7, 2026

NAICS Code

444190AI guide

Jurisdiction

City & Borough of Juneau

State

Alaska

Agency

City & Borough of Juneau

INTENT: This quote will result in the immediate purchase and delivery of acrylic court surfacing products SportMaster brand or approved equivalent for the City and Borough of Juneau, Parks and Recreation department (P&R). These products will be for the Adair Kennedy Courts improvement project, which covers two courts: a basketball/tennis multi-use court and a tennis/pickleball multi-use court. SUBMISSION INSTRUCTIONS: Timely responses are accepted via Electronic Submission at Public Purchase the CBJ’s eProcurement Provider. *Late responses will not be accepted. To respond complete the free online registration. Registration is a two-step process; Use the Public Purchase ‘Help’ Menu Tab, Register early - Registration may take up to 24-hours to complete. Vendors who successfully register may submit a response by doing the following: Access the solicitation online at Public Purchase and complete pricing for the line item listed, Do not submit more than one pricing schedule. Download provided PDF Equivalent/Variance page, and Signature Page, fill out all fields indicated, sign and upload to Public Purchase. Use only the documents provided. Acknowledge the General Terms & Conditions* (ATTACHMENT A), Vendors must acknowledge or acknowledge with exceptions. Exceptions may not qualify for award. CONTACT, QUESTIONS & ADDENDA: CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this solicitation. Submit any questions to purchasing@juneau.gov . You can also utilize the “Ask Questions” link available on Public Purchase CBJ’s eProcurement platform. No oral interpretations will be made. Submit all questions in writing, noting issuing buyer, solicitation number and title. Requests must be received a minimum of three (3) business days prior to the solicitation deadline. Any changes to CBJ issued documents will be in the form of an addendum to the solicitation and will be issued as promptly as possible to all plan holders. All such addenda will become part of the solicitation. Review of General Terms & Conditions: Attached to this solicitation are documents required for this project (ATTACHMENT A). Vendors should carefully review all attachments. Awarded Vendor is expected to comply with these requirements. CONTRACT ADMINISTRATOR: The contract administrator for this contract will be Marc Wheeler, P&R Director or upon notification, an alternative assigned designee. PRICE & F.O.B. POINT: Quote price is to include all related costs, including shipping and delivery to the final destination or FOB Point. Shipping costs must be embedded into the unit price. F.O.B. destination is: City and Borough of Juneau, CBJ Park Maintenance 802 Front St. Douglas AK 99824, ATTN : Colby Shibler. Pricing will not include any fuel surcharges. CBJ will pay fuel surcharges as a separate line item providing correct documentation is submitted. FUEL SURCHARGE: CBJ will reimburse the Supplier for actual fuel surcharges incurred for shipments between Seattle and Juneau. To receive reimbursement the Supplier must submit a copy of the original bill of lading or freight invoice. Ensure documentation reflects charges for only the items specified in this contract. Clearly identify fuel surcharges as a separate line item on the billing invoice. DELIVERY DATE: Delivery at the final destination is requested within (30) thirty calendar days after receipt of order (ARO). Indicate on the Signature Page, the number of calendar days required for delivery. QUANTITIES : The City anticipates issuing a purchase order for the quantities listed. Quantities listed are best estimates, final purchase order quantities may differ. If additional quantities are needed CBJ may ask the Vendor to honor any pricing submitted for the duration of the current fiscal year. The City does not guarantee any minimum or maximum orders. CONFORMS/VARIES: Bidders will offer item(s) which meet the Technical Specifications. If a bidder requests a variance to the specified item(s), it is the responsibility of the bidder to describe their proposed item/variance in detail on the attached Variance/Equivalent Page. Bidders will indicate the item and state what effect their variance will have. The Variance/Equivalent Page must be submitted with your bid. Failure to describe variances may be grounds to reject the bid as non-responsive. Note the following words provide parameters for what the city will allow on a variance: Minimum, No less than, At least, Maximum, No more than, Not to exceed, Must, Is required, Not acceptable, No substitute. City approved equivalent: When a specific brand/model and the words “or Approved Equivalent” are specified, the intent is to indicate and guarantee a quality or performance level, but not to limit offers of other brands/models. Consideration will be given to an equivalent, provided that the brand/model proposed is of the same general design and of equal substance, quality, function, and finish as the specified brand/model(s). If a bidder offers an equivalent, submit the Variance/Equivalent page with your bid and provide justification of how the brand/model offered meets or exceeds the quality or performance level of the brand/model specified. The City may request additional literature or information from the bidder. Information must be provided upon request. Failure of the bidder to provide requested Information within the specified time, or failure to justify the quality level of the brand/model offered will be grounds to reject the bid as non-responsive. The City is the sole judge of the quality and suitability of any offered equivalent. ACCEPTANCE & RETURNS: The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Contractor's risk and expense. REFERENCES: If the City is considering an equivalent, the bidder may be asked to provide references from clients currently using the brand/model being offered. Failure to produce acceptable references upon request may deem the brand/model offered unacceptable and the bid non-responsive. References may be a factor in determining the bidder’s ability to provide a quality product for the City. PERMITS: The Contractor must comply with all applicable Federal, State, City laws which have a bearing on this contract and must have all licenses and permits required by the State and/or City for performance of this contract. AWARD: Award will be made by Total Quote to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor. SEE ATTACHED PDF DOCUMENTS FOR COMPLETE INFORMATION

1. May 7, 2026Responses Due