SLED Opportunity · ALASKA · CITY & BOROUGH OF JUNEAU
AI Summary
Term contract to supply, deliver, and restock fasteners biweekly for City and Borough of Juneau Public Works and Transit facilities. Includes nuts, bolts, screws, washers, and other hardware with firm pricing and compliance requirements.
INTENT: The intent of this quote is to establish a term contract to purchase, deliver and re-stock fasteners at the City and Borough of Juneau (CBJ), Public Works, Streets & Fleet and Capital Transit facilities every two (2) weeks. SUBMISSION INSTRUCTIONS: Timely responses are accepted via Electronic Submission at Public Purchase the CBJ’s eProcurement Provider, or via email to Purchasing@Juneau.gov *Late responses will not be accepted. To respond on Public Purchase complete the free online registration. Registration is a two-step process; Use the ‘Help’ Menu Tab, and Register early - Registration may take up to 24-hours to complete. Vendors who successfully register may submit a response online doing the following: Access the solicitation online at Public Purchase and complete pricing for the line item listed, or download the provided PDF forms, fill out all fields and upload to Public Purchase or email to Purchasing@Juneau.gov. Do not submit more than one pricing schedule. Download provided PDF Quote Schedule & Equivalent/Variance page, and Bidders Signature Page, fill out all fields indicated, sign and upload to Public Purchase. Use only the documents provided. Acknowledge the General Terms & Conditions* (ATTACHMENT A), Vendors must acknowledge, or acknowledge with exceptions. Exceptions may not qualify for award. CONTACT, QUESTIONS & ADDENDA: CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this solicitation. Submit any questions to purchasing@juneau.gov . You can also utilize the “Ask Questions” link available on Public Purchase CBJ’s eProcurement platform. No oral interpretations will be made. Submit all questions in writing, noting issuing buyer, solicitation number and title. Requests must be received a minimum of three (3) business days prior to the solicitation deadline. Any changes to CBJ issued documents will be in the form of an addendum to the solicitation, and will be issued as promptly as possible to all plan holders. All such addenda will become part of the solicitation. CONTRACT PERIOD: The contract will be in effect from July 1, 2026 through June 30, 2027 with an automatic annual renewal period for three (3) additional years, with the final expiration date of June 30, 2030. Contractor or Vendor may provide written notice to terminate the contract without penalty providing the notice is given sixty (60) days prior to the upcoming renewal period. CONTRACT PRICE:Contract prices are to remain firm for the duration of the contract period including any automatic annual renewal or hold over periods unless a price adjustment is requested and agreed upon. CONTRACT ADMINISTRATOR: The contract administrator for this contract will be Scott Klawonn, Fleet Manager and Matthew Carpenter, Capital Transit Superintendent or upon notification, an alternative assigned designee. Review of General Terms & Conditions: Attached to this solicitation are documents required for this project (ATTACHMENTS A). Vendors should carefully review all attachments. Awarded Vendor is expected to comply with these requirements. PRICE & F.O.B. POINT: Quote price is to include all related costs, including shipping, delivery and stocking of the bins to the final destination or FOB Point. Shipping costs must be imbedded into the unit price. F.O.B. destination is: City and Borough of Juneau Streets & Fleet Division 7100 Glacier Highway Juneau, AK 99801 City and Borough of Juneau Capital Transit 10099 Bentwood Place Juneau, AK 99801 DELIVERY DATE: Delivery at the final destination is requested every two (2) weeks. Vendor will restock existing fastener bins as needed every two (2) weeks or as agreed upon. Fasteners include nuts, bolts, screws, washers, rivets and various other hardware. Service will start immediately upon award. By submitting a quote in response to this solicitation, Vendor agrees to provide the delivery and re-stocking as stated. ITEMS & QUANTITIES: Items and quantities will change. Items listed in this solicitation are for bidding purposes only. Additional items and quantities will be needed during the contract and renewal periods. The City does not guarantee any minimum or maximum orders. Awarded Vendor must be able to supply, deliver and restock fastener bins as needed on a regular basis. ACCEPTANCE & RETURNS: The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Contractor's risk and expense. PERMITS: The Contractor must comply with all applicable Federal, State, City laws which have a bearing on this contract and must have all licenses and permits required by the State and/or City for performance of this contract. MANUFACTURING: Materials and assembly used in the manufacture of items and equipment must be free of any damages and defects. Requested items and equipment will conform to generally accepted industry standards, manufactures published specifications, required technical specification and be new equipment. Used, shopworn, demonstrator, prototype or discontinued models are not acceptable. AWARD: Award will be made by Total Quote to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor and will hold the original Contractor responsible for any incidental and consequential damages incurred. SCOPE OF WORK AND TECHNICAL SPECIFICATIONS:Awarded vendor will supply, deliver and stock existing fastener bins as specified at CBJ’s Streets & Fleet and Capital Transit maintenance facilities. Items and quantities will vary depending on usage. Currently, Streets & Fleet averages approximately three hundred dollars ($300.00) every two (2) weeks restocking fastener bins. The following items are stocked, however this is not a complete list, photos of the bins is attached in EXHIBIT 1. Grade 8 UNC (Coarse thread) 1/4” to 7/8” nuts, washers and bolts up to 5” Grade 8 UNF (Fine) 1/4” to 1/2” nuts, washers and bolts up to 2” 316 Stainless Steel 1/4” to 1/2” nuts, washers and bolts up to 3” Grade 8 Metric 5mm to 16mm nuts, washers and bolts up to 80mm There are many other items that will need to be restocked, including corrosion resistant fasteners. SEE ATTACHED PDF DOCUMENTS FOR COMPLETE INFORMATION
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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