Active SLED Opportunity · ILLINOIS · CITY OF AURORA, IL
AI Summary
The City of Aurora seeks qualified contractors for carpet tile replacement and rubber cove base installation at Fire Station 3. The project involves removal, subfloor prep, and installation over 1,044 sq ft in a high-traffic emergency facility. Mandatory pre-proposal meeting on May 27, 2026; bids due June 5, 2026.
The City of Aurora Fire Department is seeking qualified contractors to complete a flooring upgrade at Fire Station 3, focused on replacing existing carpeted areas with durable, commercial-grade carpet tile and new rubber cove base. This project covers approximately 1,044 square feet across key operational and living spaces, including offices, hallways, and common areas. The goal is to install a modern, low-maintenance flooring system that can withstand the demands of a high-traffic, 24/7 emergency response environment.
Contractors will have the opportunity to work within an active fire station setting, requiring thoughtful coordination and efficient execution to minimize disruption to daily operations. The selected vendor will be responsible for removal, surface preparation, and installation, delivering a clean, professional finish that enhances both functionality and appearance.
This project offers a straightforward scope with clear deliverables, making it an excellent opportunity for experienced flooring contractors to partner with the City of Aurora on a meaningful facility improvement. Qualified bidders are encouraged to participate and bring forward high-quality, cost-effective solutions.
The City reserves the right to award the project individually or to multiple vendors.
The City of Aurora Fire Department is seeking qualified contractors to complete a flooring upgrade at Fire Station 3, focused on replacing existing carpeted areas with durable, commercial-grade carpet tile and new rubber cove base. This project covers approximately 1,044 square feet across key operational and living spaces, including offices, hallways, and common areas. The goal is to install a modern, low-maintenance flooring system that can withstand the demands of a high-traffic, 24/7 emergency response environment.
Contractors will have the opportunity to work within an active fire station setting, requiring thoughtful coordination and efficient execution to minimize disruption to daily operations. The selected vendor will be responsible for removal, surface preparation, and installation, delivering a clean, professional finish that enhances both functionality and appearance.
This project offers a straightforward scope with clear deliverables, making it an excellent opportunity for experienced flooring contractors to partner with the City of Aurora on a meaningful facility improvement. Qualified bidders are encouraged to participate and bring forward high-quality, cost-effective solutions.
| Release Date: | May 18, 2026 |
| Pre-Proposal Meeting (Mandatory): | May 27, 2026, 9:00am 600 W. Indian Trail, Aurora, IL 60506 |
| Question Submission Deadline: | June 1, 2026, 8:00am |
| Response Submission Deadline: | June 5, 2026, 11:00am |
Fire Station 3 – Aurora Fire Department
Aurora, Illinois
1. Project Identification
Project Name: Carpet Tile Replacement – Fire Station 3
Location: Fire Station 3, Aurora, Illinois
Owner: City of Aurora Fire Department
2. Project Overview
The City of Aurora Fire Department is soliciting sealed bids from qualified contractors for the removal and replacement of existing flooring with carpet tile (carpet squares) and associated rubber cove base in designated areas of Fire Station 3. The project includes demolition, subfloor preparation, installation of new carpet tile, and installation of new rubber cove base.
The objective is to provide a durable, modular, and easily maintainable flooring system suitable for a high-traffic, continuously operating emergency services facility.
3. Scope of Work
The Contractor shall furnish all labor, materials, equipment, supervision, and disposal necessary to complete the work described below.
3.1 Work Areas and Quantities
| Area Description | Dimensions | Square Footage |
|---|---|---|
| Medic Office Area | 10' x 12' | 120 SF |
| Main TV / Recreation Area | 24' x 20' | 480 SF |
| Hallway (North End) | 5' x 20' | 100 SF |
| North Stairs & Map Room | 8' x 18' | 144 SF |
| Station Office | 10' x 20' | 200 SF |
Total Estimated Carpet Tile Area: 1,044 square feet
4. Detailed Work Requirements 4.1 Pre-Construction
4.2 Demolition and Removal
4.3 Subfloor Preparation
4.4 Carpet Tile Installation
4.5 Rubber Cove Base Installation
4.6 Project Completion
5. Materials
All materials must be submitted for approval prior to installation.
6. Project Schedule
7. Contractor Requirements
8. Bid Submission Requirements
Bidders shall include the following:
9. Evaluation Criteria
Bids will be evaluated based on:
10. General Conditions
11. Acceptance
Upon award, the selected contractor shall enter into a formal agreement with the City of Aurora and provide all required documentation prior to commencing work.
Equivalents must be submitted via the Q&A Tab for consideration. An Addendum will be posted with the "Approved" Equivalents.
Equivalents must be submitted by 8:00 am, Monday, June 1, 2026. Questions will not be accepted after the due date and time.
Until completion.
Notification of the quotation selected will be made by the issuance of a purchase order.
The purchase shall result in the issuance of a purchase order. All properly authorized purchases and services of the City shall be evidenced by the issuance of the same. Please be advised that any invoice received by the City not referencing a purchase order number may not be accepted as a valid City obligation.
Payment shall be made for services rendered. The City, after inspection and acceptance, and in consideration of the faithful performance by the Bidder, agrees to pay for the completion of the work embraced in this contract, payment shall be made in accordance with the Illinois Local Government Prompt Payment Act (50 ILCS 505/1, et.seq.)
Time, in connection with any discount offered, will be computed from the date of invoice delivery to the City or from the date a correct invoice is received by the City of Aurora Purchasing Division, if the latter date is later than the date of delivery.
Prices will be considered NET, if no payment discount is shown.
The successful Bidder shall submit invoices via e-mail to: PurchasingDL@aurora.il.us or Mail to the following address:
City of Aurora
Attn: Purchasing Division
44 E. Downer Place
Aurora, IL 60507
The City of Aurora offers electronic funds transfer (EFT) payment to our vendors. EFT is fast, simple, safe and secure and is our preferred method of payment! Please contact the Purchasing Division office for an authorization agreement form.
The City of Aurora reserves the right at any time and for any reason to cancel this Informal Bid, to accept or reject any or all Bids or portion thereof or accept an alternate bid. The City reserves the right to waive any immaterial defect in any bid, or technicality, informality or irregularity in the bids received, and to disregard all nonconforming or conditional bids or counter-proposals. Unless otherwise specified by the bidder or the City, the City reserves the right to hold the best bids for ninety (90) days from the opening date set forth above. The City may seek clarification from any bidder at any time and failure to respond promptly is cause for rejection. The City further reserves the right to award the bid to the lowest responsible Bidder whose offer best responds in quality, fitness and capacity to the requirements of the proposed work or usage and therefore is in the best interest of the City.
Illinois Freedom of Information Act. The Contractor acknowledges the requirements of the Illinois Freedom of Information Act (FOIA) and agrees to comply with all requests made by the City of Aurora for public records (as that term is defined by Section 2(c) of FOIA in the undersigned’s possession and to provide the requested public records to the City of Aurora within two (2) business days of the request being made by the City of Aurora. The undersigned agrees to indemnify and hold harmless the City of Aurora from all claims, costs, penalty, losses and injuries (including but not limited to, attorney’s fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the City of Aurora under this agreement.
I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company
Please upload the specification sheet of the product being submitted.
Note: Only approved alternatives will be accepted.
I/We hereby certify that:
A. A complete set of bid papers, as intended, has been received, and that I/We will abide by the contents and/or information received and/or contained herein.
B. I/We have not entered into any collusion or other unethical practices with any person, firm, or employee of the City which would in any way be construed as unethical business practice.
C. I/We have adopted a written sexual harassment policy which is in accordance with the requirements of Federal, State and local laws, regulations and policies and further certify that I/We are also in compliance with all other equal employment requirements contained in Public Act 87-1257 (effective July 1, 1993) 775 ILCS 5/2-105 (A).
D. As applicable, I/We are in compliance with the most current “Prevailing Rate” of wages for laborers, mechanics and other workers as required by the State of Illinois Department of Labor.
E. I/We operate a drug free environment and drugs are not allowed in the workplace or satellite locations as well as City of Aurora sites in accordance with the Drug Free Workplace Act of January, 1992.
F. The Bidder is not barred from bidding on the Project, or entering into this contract as a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code, or any similar offense of “bid rigging” or “bid rotating” of any state or the United States.
G. As applicable, I/We will submit, for all contracts in excess of $25,000.00, a certificate indicating participation in apprenticeship and training programs approved and registered with the United States Department of Labor.
H. I/We will abide by all other Federal, State and local codes, rules, regulations, ordinances and statutes.
The Bidder's Executing Officer, being first duly sworn on oath, deposes and states that all statements made herein are made on behalf of the Bidder, that this despondent is authorized to make them and that the statements contained herein are true and correct.
Bidder deposes, states and certifies that Bidder is not barred from contracting with any unit of local government in the State of Illinois as result of a delinquency in payment of any tax administered by the Illinois Department of Revenue unless Bidder is contesting, in accordance with the procedures established by the appropriate statute, its liability for the tax or the amount of the tax, all as provided for in accordance with 65 ILCS 5/11-42.1-1.
By signing this Proposal, the Proposer hereby certifies that they are not barred from bidding on this Proposal as a result of a violation of Article 33E, Public Bids of the Illinois Criminal Code of 1961, as amended (Illinois Compiled Statutes, 720 ILCS 5/33E-1).
Please download the below documents, complete, and upload.
Please provide the anticipated
Where are we meeting for the site visit(s)?
Would we like this option?
This includes but not limited to: plumbing licenses, industry certifications, proof of safety training, IDOT Prequal., etc
This will be added by purchasing in the Vendor submissions in the next stage.
Any project with LABOR requires prevailing wage!
Exceptions: Snow removal, landscaping maintenance/mowing.
Choose 1-2 options
Are we asking for work to be completed? (ie. sewer repairs, painting, concrete slabs)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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