Rain Barrels and Accessories

West Basin Municipal Water District (West Basin) is inviting Qualified Bidders to submit Quotations for Rain Barrels and Accessories. West Basin is a public agency that provides imported drinking water, recycled water, and conservation programs to 17 cities and nearly one million people in the coastal areas of Los Angeles County. West Basin's rain barrel program helps residents to conserve water and reduce stormwater runoff.

Background

West Basin plans on providing the public with 1,500 free rain barrels and flex arms as a way to help conserve water and reduce urban water runoff.  Therefore, for this quote, the bidders will provide costs for 1,500 rain barrels, 1,500 flex arms, and six separate deliveries.

West Basin will coordinate delivery dates and times for each event with the successful bidder. There will be a total of six (6) separate deliveries, starting in October 2026 through March 2027.

Project Details

• Reference ID: IFQ-TH-0138
• Department: Water Policy
• Department Head: Matthew Veeh (Manager of Water Policy)

Evaluation Criteria

• Specifications —

  Rain Barrel Specifications  

  The Rain Barrel and accessories must meet the following specs:

  • Minimum rain barrel size: 50 gallons
  • Rain barrel must be designed for the intended purpose of rain capture
  • Must be clean and free from any debris, odors, water, or other liquids or substances
  • Must have a cover and screen to prevent mosquitoes and debris from entering. The mosquito screen must be a #24 screen or better to keep mosquitoes out.
  • Rain barrel and accessories must not have any open holes or ports where mosquitoes can enter
  • Must have an overflow cap (or describe if different)
  • Must have an installed hose bib connector valve at the bottom of the barrel that connects to a standard garden hose.   Must ensure that the hose bid does not leak.
    The bidder will be responsible for replacing any rain barrels that leak, at their full cost, rain barrel and delivery.  
  • Rain Barrels must be pre-assembled and include the parts mentioned above (mosquito screen, faucet spigot, capped ports) Also include pricing for any other parts required not mentioned above. 
  • Rain Barrel and parts must have a minimum of a one-year warranty 
  • Provide barrel specifications and installation instructions in English and Spanish.

   

  Flex Elbow or Tube Specifications  

  The flex elbow or tube is a simple device to get the water from the gutters into the rain barrel:

  • Provide one flex elbow or tube with each rain barrel
  • 2” x 3” downspout flex elbow or round tube that fits over the downspout home pipe   
  • Pricing based on 1,500 flex elbows or tubes

  The 1,500 flex elbows / tubes (and accessories) will be shipped and delivered along with the rain barrels.  

  NOTE: If a delivery consists of 300 rain barrels, then 300 flex elbows will be delivered along with the rain barrels.

• Small and Local Business Enterprise —

  The District encourages the utilization of small and local businesses. To promote the participation of Small and Local Business Enterprises in the competitive Solicitation process, the District has established a program that provides incentives to encourage small and local Vendors to participate in District Solicitations

• Quotation Validity —

  Bidders Quotation shall be valid for a period of at least  120 days from the closing date and time of this solicitation.

• Summary —

  West Basin Municipal Water District (West Basin) is inviting Qualified Bidders to submit Quotations for Rain Barrels and Accessories. West Basin is a public agency that provides imported drinking water, recycled water, and conservation programs to 17 cities and nearly one million people in the coastal areas of Los Angeles County. West Basin's rain barrel program helps residents to conserve water and reduce stormwater runoff.

• Review of Solicitation Documents —

  Bidder is strongly encouraged, and it is their responsibility, to review this Solicitation and all its attachments in their entirety.

• Background —

  West Basin plans on providing the public with 1,500 free rain barrels and flex arms as a way to help conserve water and reduce urban water runoff.  Therefore, for this quote, the bidders will provide costs for 1,500 rain barrels, 1,500 flex arms, and six separate deliveries.

  West Basin will coordinate delivery dates and times for each event with the successful bidder. There will be a total of six (6) separate deliveries, starting in October 2026 through March 2027.

• Definition of Terms - The following definitions shall apply: —
  • Local Business Enterprise (LBE) - To be considered as a local business enterprise, a firm must provide evidence, in the form of a business license, that the firm is located at a fixed commercial or residential address where administrative, clerical, professional or other productive work is performed relative to its commercial purpose. The firm must be located either within the District’s service area or within 25 miles of the District’s Carson headquarters for a minimum of one year.

  Click HERE to verify your firm's Local status.  

  • Small Business Enterprise (SBE) - To be considered as a Small Business Enterprise and to encourage maximum participation, the District will accept a Vendor that meets and is certified to the federal U.S. Small Business Administration (SBA) size standards or the SBE standards set by the California Department of General Services (DGS). In addition, the District will accept a Vendor’s self-certification of any local agency within the State of California. All certifications are subject to verification.
• Questions / Clarifications —

  Respondent Questions, Request for Clarification and Exceptions

  In the event that the Respondent has any questions or  requests for clarification, the Respondent should notify West Basin with their concerns no later than the date and time noted in the timeline.  Questions and Requests for Clarification must be submitted by this date through the OpenGov Question and Answer Module.

  West Basin will respond to questions and requests for clarifications and exceptions via the OpenGov Question and Answer Module.

  ---

• Verification —

  To qualify as a Small and/or Local Business Enterprise, the Respondent must provide verification of their Business Enterprise status in the Bid Response Section of this RFP. 

• Contact Information —

  Tikneshea Hicks, Contracts Administrator II
  Email: tiknesheah@westbasinca.gov
  Phone: (310) 660-6207
  17140 Avalon Blvd, Carson, CA 90746

• Evaluation Scoring —

  For the purpose of evaluation of Informal and Formal competitive Quotations, the Quotations of SBEs or LBEs will be reduced by 3% of SBE or LBE participants who propose as Prime Contractors. If the participant is both a small and a local business, the Quotation will be reduced by 6%.

  If a Prime Supplier includes a SBE or LBE as a Sub(s) in its Quote, the District will reduce the Prime’s Quotation by 1% for participation from either SBE or LBE Sub(s) only if at least 30% of the total compensation paid by the District under the terms of the contract are allocated to and received by the SBE or LBE Sub(s).

  If, after this adjustment, the SBE or LBE is determined to be the most competitive Quotation, the actual Contract amount will be the amount originally quoted.

• Timeline —

  Solicit Quotes:	June 18, 2026
  Last Day for Comments or Questions:	July 2, 2026, 4:00pm
  Quotes Due:	July 16, 2026, 2:00pm

• Purchase Order Award —
  1. The Purchase Order will be awarded to the Bidder with the lowest responsive quotation.
  2. Purchase Order award may be subject to the approval of West Basin’s Board of Directors.
• Terms and Conditions —

  West Basin’s Purchase Order Terms and Conditions have been included in the Attachments Section for your review and are a part of this IFQ. These Terms and Conditions shall apply to the Purchase Order that will be executed upon award to the successful bidder. Submission of your quote in response to this IFQ constitutes your acceptance of all Specification(s), Terms and Conditions of this IFQ and all its attachments provided that a proposer may state exceptions to terms and conditions with its proposal, and provided further that exceptions to terms and conditions not included with a proposal shall, at the District’s option, be deemed waived.

Submission Requirements

• Rain Barrels and Accessories Quote (required)
• Small Business Enterprise Verification (required) —

  Do you qualify as Small Business Enterprise? 

  Small Business Enterprise (SBE): To be considered as a Small Business Enterprise and to encourage maximum participation, the District will accept a Vendor that meets and is certified to the Federal U.S. Small Business Administration (SBA) size standards, or the SBE standards set by the California Department of General Services (DGS). In addition, the District will accept a Vendor’s self-certification of any local agency within the State of California. All certifications are subject to verification. 
  
  If yes - respondent must attach documentation of Small Business certification.

• Upload SBE certification. (required)
• Local Business Enterprise Verification (required) —

  Do you qualify as Local Business Enterprise?

  Local Business Enterprise (LBE):  To be considered as a Local Business Enterprise, a Vendor must provide evidence, in the form of a business license, that the Vendor is located at a fixed commercial or residential address where administrative, clerical, professional or other productive work is performed relative to its commercial purpose.  The Vendor must be located either within the District’s service area or, within 25 miles of the District’s Carson headquarters for a minimum of one year.

  Please click HERE to determine if your firm is considered Local, under Small and Local Business Enterprise Program. 

  If yes - respondent must attach current copy of the firm's business license.

• Upload business license. (required)
• Sub(s) Small and Local Business Enterprise Verification (required) —

  Do you have a Sub Supplier, Subcontractor or Subconsultant that qualifies as SBE or LBE?

  Participation from either SBE or LBE Sub(s) qualify only if at least 30% of the total compensation paid by the District under the terms of the contract are allocated to and received by the SBE or LBE Sub(s).
  
  The Prime must include the Sub(s) services and compensation in its Price Form. 

  If yes - the Prime (respondent) must attach current copy of the Sub(s) business license and/or SBE certification.

• Upload Sub(s) business license and/or SBE certification. (required)
• For Informational Purposes Only: Small Business Survey —

  What type of small business is your company?

  (Note: This is not a requirement for bidding.)

• Made in America Survey (required) —

  Are the materials your company provides made in America?

   (Note: This is not a requirement for bidding.)

• Acceptance Conditions (required) —

  By clicking Yes below, I, on behalf of the Respondent submitting this Proposal, quotation, or bid acknowledge that I have read and understand the subject solicitation and all its attachments.  I further acknowledge that, by submission of a proposal, quotation, or bid in response to the subject solicitation, the Respondent accepts all the terms and conditions set forth in the subject solicitation and its attachments, including, but not limited to, the Sample Agreement or the Purchase Order Standard Terms and Conditions, except as specifically identified in an exception submitted concurrently therewith.

• How did you first hear about this project? (required)
• [FOR NEW VENDORS ONLY] Attach Company W-9
• [For New Vendor Only] Attach New Vendor Form —

  The New Vendor Form is located in the Attachments section, Attachment B. 

• Project Detail/ Explanation (required) —

  Please provide a brief explanation as to the reason and/or the purpose for this procurement.

• Bid Validity (required) —

  Enter desired proposal validity