Real Estate Brokerage Service for 3 Battaile Drive

Purpose:

The City of Winchester Economic Development Authority is soliciting proposals from qualified licensed real estate brokerage firms to provide brokerage services for: 3 Battaile Drive Winchester, VA 22601

This Request for Proposal (RFP), plus the resulting agreement, shall be consistent with, and governed by the Act, the Virginia Public Procurement Act (VPPA). This award may be awarded to one or more firms.

Term of Contract:

The original contract term shall be 6 months from date of award. The City reserves the right to cancel and terminate this Contract, without penalty, upon ten (10) days written notice to contractor. This contract may be renewed for: one (6) month period.

Project Details

• Reference ID: RFP-2026135
• Department: Economic Development
• Department Head: Jeff Buettner (Director)

Important Dates

• Questions Due: 2026-04-13T21:00:00.000Z

Evaluation Criteria

• Experience (40 pts) —

  Minimum of 10+ active years in commercial experience.

• $3 million dollar sale (30 pts)
• National Affiliation (30 pts)

Submission Requirements

• SUBMITTAL CONTENT (required) —
  1. List of the five (5) most relevant references within the last five (5) years, including: dates and client references (include client contact person, address and phone number), preferably government agencies.
  2. Summarize qualifications of key individuals to be assigned to the work. Full resumes may be attached as an appendix. Information and/or resumes must exhibit qualifications and experience of the individual in the type of work to be conducted with emphasis on services similar in nature to those expected.
  3. Submit a comprehensive marketing strategy that demonstrates methods for property exposure. 
  4. Provide list of comparable sales and pending listings.
  5. Must hold a current Virginia Real Estate Board license in good standing and provide evidence of at least ten (10) years of active experience specializing in commercial real estate brokerage.

  6. Must submit a copy of your current Virginia Real Estate Board (VREB) Principal Broker license.

  7. Must demonstrate successful completion of over $10 million in commercial sales in 2025. 
  8. Must provide evidence of having successfully acted as the broker of record in at least three (3) commercial real estate transactions, with a minimum sales price or gross lease value of $1.5 million each, completed within the Commonwealth of Virginia in the past five (5) years. 
  9. Must provide evidence of having successfully acted as the broker of record in at least one (1) commercial real estate transaction, with a minimum sales price or gross lease value of $3 million, completed within the Commonwealth of Virginia in the past five (5) years. 
  10. Must provide evidence of national affiliation. 
  11. Provide a short description or brochure explaining your organization’s history, structure and culture.
  12. List the outside services to be used. Describe the anticipated scope of services by sub-consultants and how they will be coordinated. Specific names of sub-consultants are preferred at this time. The intent of this section is to ascertain what outside services the firm will require.
  13. Provide documentation that the firm is licensed under the applicable laws of the Commonwealth of Virginia and the City of Winchester. Foreign (out of state) corporations desiring to transact business in the Commonwealth of Virginia must register with the State Corporation Commission in accordance with Title 13.1 of the Code of Virginia. Proof of registration, or proof of application for such registration, should be provided with the proposal.
  14. Verify that required insurance coverage is available (insurance certificates need not be submitted until the award stage)
• PRICING DOCUMENT (required) —

  Vendor to upload their pricing here

• Verify that required insurance coverage is available (insurance certificates need not be submitted until the award stage). (required)
• FIN or FEI Number if Company, Corporation or Partnership (required) —

  (if individual, enter Social Security Number)

• How many years has your organization been in business? (required)
• How many years has your organization been in business under its present name? (required)
• List the states and licensures in which your organization is legally qualified to do business? (required)
• Debarment/Suspension List (required) —

  Firms shall confirm in writing that they are not currently on any debarment or suspension list of any local, state or federal government. Any firm found to be listed shall be rejected as non-responsive.

• Number of Employees (required) —

  Bidders shall indicate below the number of employees who will be available to perform the services for the City as specified herein.

• Resources, Equipment and/or Tools (required) —

  In the space provided below, Proposers shall indicate the type of systems to be used, software, equipment, automobiles, and tools available to perform the services specified herein (if a Proposer already has an inventory list, then you may attach it with your Proposal Content to satisfy this requirement). If attached, please type "attached" in this blank space.

• Response Time Cont. (required) —

  If you selected "Other" previously, indicate miles from business location.

  Ex.) within _____ miles of the City limits (or type N/A)

• Pre-Proposal Meeting (required)
• Is this ARPA Funded? (required)
• Pricing (required)
• Enter brief project description here (required)
• original contract term (required)
• Renewals (required)
• Years of Experience Requirement (required) —

  How many years of experience do you require?

  Ex.) five (5) years

• Contract Administrator (required) —

  Enter the name of the contract administrator for this project

  Ex.) Downtown Manager

• References (required) —

  How many references do you require with the vendor response? Fill in the blanks below, or adjust as necessary.

Questions & Answers