REBID: Repair and Restoration of Artwork

The City of Cambridge would like to invite you to submit a bid for REBID: Repair and Restoration of Artwork. If submitting electronically, Bids are to be submitted through the Procurement Portal at https://procurement.opengov.com/portal/cambridgema. Bids are to be submitted no later than 11:00 am on Thursday, June 4, 2026.

Project Details

• Reference ID: COC-SOQ-FY26-30959A
• Department: Arts Council
• Department Head: Jason Weeks (Executive Director of Arts Council)

Important Dates

• Questions Due: 2026-05-28T16:00:00.000Z

Evaluation Criteria

• PROJECT BACKGROUND —

  The Cambridge Arts Council, an agency of the City of Cambridge, requests price quotes from qualified sculpture fabricators for work on an artwork by artist Liam Gillick and owned by the City of Cambridge. This artwork requires 6 components in the scope of services:

• SCOPE OF WORK —

  I. Removal - The artwork, which consists of 165 aluminum letters attached to a backing fabricated from aluminum and painted with paints which have faded and peeled, needs repainting. The overall dimensions of the artwork are 18”(h) x 1662”(w) x 2.75”(d). There are 12 aluminum backing panels, each measuring 8”(h) x between 130” and 145(w)”. The artwork will be deinstalled and transported to the winning bidder’s studio by the winning bidder or arrange for deinstallation and transportation of the artwork to the winning bidder’s studio by a reputable art handler. All staging, equipment, packing materials, etc. will be provided by the winning bidder or art handler, arranged by the winning bidder.

   

  II. Paint Removal – All components of the artwork will need all old paint removed by blasting by the winning bidder.

   

  III. Moving Letters- Two of the words (24 letters) will need to be rearranged at instruction of the Artist, as relayed by the Arts Council. The winning bidder will plug the old holes and drill and tap new holes in the appropriate locations.

   

  IV. Color Matching -The original colors will need to be color matched by the winning bidder. There are 8 colors. Cambridge Arts Council will supply the correct RALs and guidance diagrams.

   

  V. Painting – The winning bidder prime, sand, and paint all components of the artwork using a linear aliphatic polyester urethane paint system designed for aluminum. (Can I specify the paint system? If so, Standard Awlgrip aeronautic primer and paint.)

  a. Awlgrip Max Cor CF Primer

  b. Awlgrip 545 Epoxy Primer

  c. If necessary, for irregular surfaces, Awlfair Fast

  d. Wherever Awlfair Fast was used, prime again with 545 Epoxy Primer e. Awlgrip polyester urethane topcoat (custom color matched)

   

  VI. Re-mount – The artwork will be transported back to the original site and re-mounted by the winning bidder or reputable art handler, arranged and overseen by the winning bidder. All staging, equipment, packing materials, etc. will be provided by the winning bidder or art handler, arranged by the winning bidder.

Submission Requirements

• BIDDERS INFORMATION
• My business is a: (required) —

  Please select one

• Please insert the requested information: (required) —

  If a corporation, include the State in which you are incorporated in.

  If a partnership, include the names of partners.

  If an individual, include relevant information.

• Bidder's Federal ID#:
• Authorized representative information: (required) —

  Please include the name, title, telephone and email address of the authorized representative

• This bid includes addenda numbered:
• Debarment or Suspension (required) —

  The Vendor/Contractor certifies that it has not been and currently is not debarred or suspended by any federal, state, or municipal governmental agency under G. L. c. 29, § 29F or other applicable law, nor will it contract with a debarred or suspended subcontractor on any public contract.

• Certificate of Good Standing or Certificate of Registration (required) —

  The Awarded Vendor must comply with the City’s request for a current Certificate of Good Standing or current Certificate of Registration from the Commonwealth of Massachusetts provided by the Secretary of the Commonwealth’s Office.  Foreign Corporations not registered in the Commonwealth must comply with the City’s request for the Certificate of Good Standing from the state of incorporation.

• QUALITY REQUIREMENTS —

  An unchecked response, a failure to respond, or a failure to meet to any of the following Quality Requirements will result in a rejection of your bid. Please check each of the following Quality Requirements as confirmations. 

• Quality Requirement 1 (required) —

  The bidder is a firm or conservator who is recognized and trusted in the field of art restoration and fabrication.

• Quality Requirement 2 (required) —

  The bidder has more than 5 years successful experience with the materials and methods listed above to prepare and paint aluminum artworks.

• Quality Requirement 3 (required) —

  The bidder has more than 5 years successful experience color matching Awlgrip paints and the ability to mix Awlgrip custom paint colors in-house.

• Quality Requirement 4 (required) —

  The bidder has more than 5 years successful experience restoring and painting outdoor sculptures. 

• Quality Requirement 5 (required) —

  The bidder has more than 5 years successful experience deinstalling, installing, and transporting sculpture or arranging transport and de-installation/installation.

• Quality Requirement 6 (required) —

  The bidder has successful experience with contracts or projects of size and scope equal to this project, and can provide references upon request.

• Quality Requirement 7 (required) —

  Bidder is not currently in bankruptcy, and can provide, upon request, proof of financial solvency. 

• REFERENCES —

  Bidders shall submit a list of three references for which the bidder has supplied similar services. References shall include contact information including contact name, addresses and telephone numbers for each to inquire as to their satisfaction with the bidders’ product and service. In addition, the City reserves the right to use itself as a reference, to contact references not listed and to otherwise perform its own due diligence when making a responsibility determination. A bid may be rejected on the basis of one or more references reporting less than excellent past performance.

• Reference 1 (required) —

  Include contact name, address and telephone #

• Reference 2 (required) —

  Include contact name, address and telephone #

• Reference 3 (required) —

  Include contact name, address and telephone #

• City of Cambridge Standard Compliance Forms
• Please Upload the Signed Standard Compliance Forms (required) —

  Please electronically sign and upload the following documents using this URL: https://cambridgema.na4.adobesign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhCD4UnZSN3XyfqZi9ZxGyvlhSnIlYThymiofiiHN4CtIXU4t2tYM27cVaMk7bVx6AI* 

• Non Collusion Statement (required) —

  Bidder certifies that this bid is made without collusion with any other person, firm or corporation making any other bid or who otherwise would make a bid. 

• Is this contract/solicitation for a commodity or service? (required)
• Enter commodity: (required) —

  Example: Office Supplies

• Enter service(s): (required) —

  Example: Janitorial Services