SLED Opportunity · TEXAS · ECTOR COUNTY
AI Summary
Ector County seeks bids for renovation and construction services to link Coliseum Buildings B & C with a new corridor housing restrooms and a concession stand, including insulation upgrades and HVAC installation. Bids due by 2:00 pm CST on April 2, 2026.
Ector County is requesting bids on RENOVATION AND CONSTRUCTION SERVICES FOR ECTOR COUNTY COLISEUM BUILDINGS B & C. Sealed or Electronic Bids addressed to Ector County Purchasing Agent, Andrea Moralez, will be received by 2:00 pm CST on Wednesday, April 22, 2026. Any bids received after bid closing time will not be accepted.
Ector County requests that Respondents use the OpenGov softwarehttps://www.co.ector.tx.us/page/ector.opengovbidsandproposals in order to submit your response. However, the County will accept hard copies of responses.
All bids should be received either electronically, or at the location below by the deadline. If Bidder chooses to submit a Hard copy, it must be delivered in a sealed envelope with a return address and clearly marked "RENOVATION AND CONSTRUCTION SERVICES FOR ECTOR COUNTY COLISEUM BUILDINGS B & C" The Bidder's firm name shall appear on the outside of the envelope.
Deadline for bid submission is 2:00 pm CST on Wednesday, April 22, 2026. Location for hard copy submittal is Ector County Purchasing Department, 1010 E 8th Street, Suite 110, Odessa, TX 79761.
The project involves constructing a common corridor that links existing Barns B and C. This corridor will house new restrooms and a concession stand, enhancing the facilities' functionality. The corridor and Barns B and C will be integrated and function as a single unified facility. The entire combined facility (corridor, Barn B, and Barn C) will undergo insulation upgrades and be served by a heating, ventilation, and air conditioning (HVAC) system to improve energy efficiency, comfort, and ensure a suitable indoor environment year-round.
This renovation aims to create a more cohesive and user-friendly space for visitors and events that the Barns currently lack. Original plans for Barns B and C cand be found in the attachments section.
The DRAFT Certificate of Insurance levels in Section 6 "VENDOR QUESTIONNAIRE", Item #12 have been updated.
Please use the See What Changed link to view all the changes made by this addendum.
Please see the attached Sign In Attendance Sheet from the in-person Pre-Bid Meeting held on March 18, 2026 at 10 AM CST.
Site Visit Photographs, Questions, and Answers
Please see the attached Sign In Attendance Sheet from the in-person Pre-Bid Meeting held on April 13, 2026 at 10 AM CST.
1. INCORPORATION OF EVENT SCHEDULE
The County has attached the Ector County Coliseum Event Schedule (May 2026 – December 2026), which is hereby incorporated into the RFP documents.
This schedule identifies dates where facility use will impact construction activities, including:
2. CONTRACTOR RESPONSIBILITIES
Respondents shall:
3. COORDINATION REQUIREMENTS
The selected contractor will be required to:
4. NO OTHER CHANGES
All other terms, conditions, and requirements of the original RFP remain unchanged.
This Addendum forms a part of the Contract Documents and modifies the original Solicitation as noted below.
1. ADDITION OF BID FORM
The official Bid Form has been added to the solicitation documents and must be used for submission of pricing.
All bidders are required to complete and submit this form with their response.
(See attached: Bid Form)
2. ADDITION OF SUBSTITUTION REQUEST FORM (DURING BID PERIOD)
A Substitution Request Form has been added for use during the bid period.
(See attached: Substitution Request Form – During Bid Period)
3. CLARIFICATION
All bidders are advised that:
The proposal due date has been extended to allow additional time for vendor participation.
Original Due Date: April 2nd at 2:00PM
Revised Due Date: April 16th at 2:00PM
All other terms and conditions remain unchanged.
CLARIFICATION – BID BOND FORM
Ector County has received a request for clarification regarding the bid bond form included in the solicitation documents.
Respondents are required to utilize the bid bond form provided in the solicitation. Use of alternate bid bond forms, including but not limited to AIA A310, is not permitted unless expressly authorized by formal addendum.
Due to the layout of the provided bid bond form, respondents may clearly label the signature blocks to identify the Principal and the Surety. No other modifications to the bid bond form are permitted.
All bid bonds must be properly executed and in full compliance with the requirements outlined in the solicitation documents.
NOTICE OF SECOND SITE VISIT
This addendum is issued to notify all prospective respondents of an additional, non-mandatory site visit opportunity.
Second Site Visit Details:
This site visit is being provided to allow interested parties an additional opportunity to view the project site. Attendance is not mandatory and is intended for informational purposes only.
All other terms and conditions of the original solicitation remain unchanged.
RFI Responses and Revisions
This Addendum forms part of the Contract Documents and modifies the original Request for Proposals (RFP) and any previously issued addenda.
1. PROPOSAL DUE DATE EXTENSION
The proposal due date has been extended.
Previous Due Date: April 16, 2026 at 2:00 PM
Revised Due Date: April 22, 2026 at 2:00 PM
Ector County is requesting bids on RENOVATION AND CONSTRUCTION SERVICES FOR ECTOR COUNTY COLISEUM BUILDINGS B & C. Sealed or Electronic Bids addressed to Ector County Purchasing, will be received by 2:00 pm on Wednesday, April 22, 2026.
All bids should be received either electronically, or at the location below by the deadline. If Bidder chooses to submit a Hard copy, it must be delivered in a sealed envelope with a return address and clearly marked "RENOVATION AND CONSTRUCTION SERVICES FOR ECTOR COUNTY COLISEUM BUILDINGS B & C" The Bidder's firm name shall appear on the outside of the envelope. Location for hard copy submittal is Ector County Purchasing Department, 1010 E 8th Street, Suite 110, Odessa, TX 79761.
Deadline for bid submission is 2:00 pm on Wednesday, April 22, 2026.Any bids received after bid closing time will not be accepted.
| Specifications approved by Commissioners Court: | February 24, 2026 |
| 1st Advertisement: | February 28, 2026 |
| 2nd Advertisement: | March 7, 2026 |
| IN PERSON Pre-Bid Meeting (Non-Mandatory): | March 18, 2026, 10:00am Ector County Coliseum-4201 Andrews Hwy, Odessa, TX 79762 at the Main Office |
| Questions Due: | March 24, 2026, 5:00pm |
| Questions Answered: | March 27, 2026, 5:00pm |
| Bids Due/Bid Opening: | April 22, 2026, 2:00pm |
Bidder shall bear the risk of loss of, or damage to, each item purchased until each item has been delivered to the location of installation or placement. Upon such delivery, all risk of loss of or damage to, each such item shall be borne by the bidder until inspected and accepted in writing by the participating County’s authorized representative. Bidder agrees that it shall maintain adequate insurance on the items purchased until accepted as required herein.
The obligations of the parties to this contract are performable in Odessa, Ector County, Texas, and if legal action is necessary to enforce the same, exclusive venue shall lie in Odessa, Ector County, Texas.
The purpose of these specifications are to provide sufficient information to allow bidders the opportunity to submit a bid on the requirements for RENOVATION AND CONSTRUCTION SERVICES FOR ECTOR COUNTY COLISEUM BUILDINGS B & C.
Ector County is requesting bids on RENOVATION AND CONSTRUCTION SERVICES FOR ECTOR COUNTY COLISEUM BUILDINGS B & C. Sealed or Electronic Bids addressed to Ector County Purchasing Agent, Andrea Moralez, will be received by 2:00 pm CST on Wednesday, April 22, 2026. Any bids received after bid closing time will not be accepted.
Ector County requests that Respondents use the OpenGov softwarehttps://www.co.ector.tx.us/page/ector.opengovbidsandproposals in order to submit your response. However, the County will accept hard copies of responses.
All bids should be received either electronically, or at the location below by the deadline. If Bidder chooses to submit a Hard copy, it must be delivered in a sealed envelope with a return address and clearly marked "RENOVATION AND CONSTRUCTION SERVICES FOR ECTOR COUNTY COLISEUM BUILDINGS B & C" The Bidder's firm name shall appear on the outside of the envelope.
Deadline for bid submission is 2:00 pm CST on Wednesday, April 22, 2026. Location for hard copy submittal is Ector County Purchasing Department, 1010 E 8th Street, Suite 110, Odessa, TX 79761.
The project involves constructing a common corridor that links existing Barns B and C. This corridor will house new restrooms and a concession stand, enhancing the facilities' functionality. The corridor and Barns B and C will be integrated and function as a single unified facility. The entire combined facility (corridor, Barn B, and Barn C) will undergo insulation upgrades and be served by a heating, ventilation, and air conditioning (HVAC) system to improve energy efficiency, comfort, and ensure a suitable indoor environment year-round.
This contract shall be governed by and construed in accordance with the laws of and court decisions of the State of Texas.
Any award pursuant to this bid shall be contingent on sufficient funding and authority being made available in the fiscal period by the appropriate officials of the County. If sufficient funding or authority is not made available, the bid and/or award shall become null and void.
This project involves the solicitation of Construction Services for a connecting corridor between the existing Barns B and C, which will house new restroom facilities and a concession stand. Both barns will be upgraded with insulation and equipped with heating, ventilation, and air conditioning (HVAC) systems to enhance comfort and functionality. Renovations also include a new, full facility (Barns B and C, and connection corridor), alarm and fire suppression system .
This initiative aims to improve the overall usability and accessibility of the facilities.
This renovation aims to create a more cohesive and user-friendly space for visitors and events that the Barns currently lack. Original plans for Barns B and C cand be found in the attachments section.
In case any one or more of the provisions contained in this contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof, and this contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this contract.
The relationship between parties to this contract shall be that of independent contractors. Nothing contained in these specifications shall be interpreted or construed as establishing an agency or employer/employee relationship between the parties or between either party and the employees or representatives of the other party.
Bidder hereby warrants that it is an authorized distributor and agrees that it has complete contractual responsibility and authority to sell the items being purchased.
This contract cannot be assigned without the prior written consent signed by both parties.
Ector County Purchasing Department has transitioned to OpenGov Procurement for Contractor and Vendor registration, posting, bid submittals, bid receivals, quotes, and proposals for solicitations. Contractors/Vendors are strongly encouraged to register with OpenGov Procurement at https://procurement.opengov.com/signup to participate in active solicitations. Registration is 100% free for vendors. To maximize your opportunity please register with OpenGov, so you don’t miss any updates.
Should you need technical assistance with OpenGov, the following options are available:
Email: procurement-support@opengov.com
Phone: (650) 336-7167 8AM-8PM Monday-Friday
Web: https://help.procurement.opengov.com
Whenever the term “Architects/Architect” is used in this specification, it shall refer to OCB Architecture, LLC.
Bidder must, at the request of the County, furnish satisfactory evidence of their ability to furnish the product and/or services in accordance with these terms and conditions of the specifications. Only bidders who can demonstrate to the satisfaction of the County that they are authorized to sell the proposed items or provide the services requested will be considered.
Any technical questions concerning product specifications and/or document preparation prior to the bid opening date should be directed to, and asked within the eProcurement software OpenGov.
Department Head and Procurement Contact:
Andrea Moralez
Purchasing Agent
Email: andrea.moralez@ectorcountytx.gov
Phone: (432) 498-4020
This contract may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument.
The facility comprises two adjacent barns, each encompassing 21,000 square feet, with no existing connecting corridor or concession stand. Currently, both barns lack insulation and are not equipped with heating, ventilation, and air conditioning (HVAC) systems. This configuration presents opportunities for future enhancements to improve functionality and climate control.
The County may establish a Project Contingency to address unforeseen conditions and necessary changes in the Work not reasonably identifiable at the time of solicitation or contract execution. The Contingency, if established, shall be part of the total project budget but shall not be considered part of the Contractor’s base bid or Guaranteed Maximum Price (GMP) unless expressly incorporated into the Contract. Establishment and use of contingency funds shall comply with applicable Texas law, including:
Texas Local Government Code Chapter 262 (County Purchasing Act)
Texas Government Code Chapter 2269 (Contracting and Delivery Procedures for Construction Projects)
Quantities listed hereon are estimated, based on proposed requirements. It is specifically understood and agreed that these quantities are approximate and increased quantities will be paid at the regular quoted unit price and the bidder shall not have any claim against the County for any quantities less than the estimated amount.
The captions to the various clauses of this contract are for informational purposes only and shall not alter the substance of the terms and conditions of this contract.
Bids will be received and publicly opened at the location, date, and time posted in these specifications. Bidders, their representatives, and interested persons may be present. Trade secrets and such confidential information contained in the Bid and identified as such by the Bidder shall not be disclosed at any time unless required by law.
If established, contingency funds may be allocated as follows:
Owner (County) Contingency – up to 70%
Contractor Contingency – up to 30%
Final allocation shall be determined at the County’s sole discretion during contract negotiations. Nothing herein creates an entitlement to contingency funds.
In the event of any claim of suit against any County on account of any alleged patent or copyright infringement arising out of the performance of this contract or out of the use of any supplies furnished or work or services performed hereunder, the bidder shall defend the County against any such suit or claim and hold the County harmless from any and all expenses, court costs, and attorney's fees in connection with such claim or suit. The bidder's contractor liability insurance shall cover the bidder's and County's obligations under this paragraph.
This contract shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors, and assigns, except as otherwise indicated in this contract, their assigns.
Bidder agrees that as to all of its programs and activities conducted on the subject premises, it shall comply fully with all Civil Rights Acts and specifically will not discriminate against any person on the basis of race, color, national origin, sex, or by reason of being handicapped.
Owner Contingency may be used for:
• Owner-directed scope changes
• Unforeseen site conditions
• Design errors or omissions
• Regulatory or code compliance changes
• Allowance reconciliations
• Any applicable Commissioners Court approval requirements
All uses shall be executed by written Change Order in compliance with: Texas Local Government Code §262.031 (Change Orders)
If Contractor Contingency is authorized by contract, it may be used only for:
• Minor quantity variances
• Trade coordination issues
• Constructability adjustments
• Incidental costs not attributable to Contractor fault
Contractor Contingency shall NOT be used for:
• Contractor negligence or errors
• Defective work or rework
• Schedule delays caused by Contractor
• Estimating mistakes or bid omissions
• Use requires prior written notice and County concurrence.
All fees due to bidder under this Bid are exclusive of any taxes legally imposed on the licensing, delivery or use of items purchased. All taxes including any sales, use or import taxes are the responsibility of and shall be paid by bidder. Bidder shall not include State of Texas limited sales excise and use taxes in their invoices or vouchers and statements of cost. The County is exempt from payment of such taxes and an exemption certificate can be furnished to the bidder if requested.
The contract is subject to all legal requirements in the local, state, and federal laws and the bidder agrees that it will comply with all applicable laws, regulations, and orders and rules of the City, County, State, and all other governmental agencies. Bidder agrees to obtain and bear the expense of any required permit or license.
Invoices should be mailed directly to:
Ector County Auditor, accountspayable@ectorcountytx.gov
No member of the governing body of the County and no other officer, employee, or agent of the County who exercises any functions or responsibilities in connection with the planning and carrying out of the business of the County, shall have any personal financial interest, direct or indirect, in this contract and the bidder shall take appropriate steps to assure compliance.
Contractor shall maintain a Contingency Log and submit it with each pay application, including:
• Description
• Date incurred
• Amount used
• Remaining balance
The County retains audit rights consistent with: Texas Government Code Chapter 2269, County audit authority under Texas law
Protests before award must be submitted in writing to the Purchasing Agent not later than six (6) calendar days before bid opening, and protests after award must be submitted within ten (10) calendar days after award by the Commissioners Court. The Purchasing Agent shall rule on the protest in writing within ten (10) calendar days after the date of receipt. Any appeal of the Purchasing Agent’s decisions must be made within ten (10) calendar days after receipt and submitted to the Purchasing Agent, who shall present the matter for final resolution to the Commissioners Court and be afforded an opportunity to present evidence in support of their appeal. The appellant shall be notified of the time and place the appeal is to be heard by the Commissioners Court and be afforded an opportunity to present evidence in support of their appeal.
No member of the governing body of the Locality and no other public official of such Locality, who exercises any functions or responsibilities in connection with the planning and carrying out of the business of the County, shall have any personal financial interest, direct or indirect, in this contract; and the bidder shall take appropriate steps to assure compliance.
All unused contingency funds remain County property and shall be credited to the County prior to final payment. Unused contingency is not Contractor savings unless expressly stated.
Payment(s) may be made to the bidder, shall be paid on a thirty (30) day term, after a copy of the itemized invoice is presented to the entity for their acceptance and approval. Original invoices will be processed after notification that receipt of merchandise and/or services have been made to the Entity’s satisfaction, and invoiced according to be awarded pricing. Ector County will pay only after the items have been delivered to the County’s satisfaction and acceptance, and invoiced according to the awarded pricing.
Any contingency use is subject to lawful appropriation of funds pursuant to:
Texas Local Government Code Chapter 111 (County Budgeting)
This contract including the conditions, specifications, required attachments and the bid which embodies the complete contract of the parties hereto, superseding all oral and written previous and contemporary contracts between the parties and relating to the matters in this contract, and expect as otherwise provided herein cannot be modified without prior written agreement of both parties to be attached to and made a part of this contract.
The information submitted by any bidder will be used by the County to evaluate the bidder’s bid. The County reserves the right to use any other information which it obtains in order to evaluate submitted bids and to make the award.
The County reserves the right to award this Bid to the Bidder that demonstrates the best ability to fulfill the requirements and needs of Ector County. The successful Bidder shall commence work only after the approval of a completely executed Ector County Master Service Agreement and Insurance requirements.
Neither the participating County nor bidder shall be required to perform any term, condition, or agreement in this contract so long as such performance is delayed or prevented by force majeure, which shall mean acts of God, civil riots, floods, and any other cause not reasonably within the control of the County or bidder except as herein provided, and which by the exercise of due diligence, the County or bidder is unable, wholly or in part, to prevent or overcome.
It is required that bidders respond to this solicitation with standard, currently available products and services that been in operation for a period of time greater than six (6) months. This approach will ensure that minimum time and effort is spent in developing new products should a bid be awarded and that the associated costs of such a bid will be as low as possible.
The Bidder is required to provide at least three (3) references for a similar size and scope assignments completed in the past five years. Please give the client's name, contact details of the responsible staff (name, position, contact telephone, and email) and a brief description of the assignment completed, including the date when services were provided.
If it is necessary, Ector County may contact the references provided to request information on the quality of services delivered by your company.
Contingency documentation may be subject to disclosure under:
Texas Government Code Chapter 552 (Texas Public Information Act)
Contractors shall clearly mark any claimed confidential information in accordance with state law.
Bidder shall make the necessary inspections to familiarize themselves with all existing specifications of the conditions involving the County facility, and/or units, which may affect the performance of this contract. Failure on the part of the bidder to make an inspection and raise questions or clarification thereof, shall not be grounds for any adjustment to the contract price or the period of performance after award is made.
Bidder agrees to protect, defend, indemnify, and save the County, its officers, and employees harmless from and against all claims, demands, and causes of action of every kind and character, without limit and without regard to the cause or causes thereof, or the negligence of any party or parties, including the negligence of the County, its officers, and employees, whether such negligence be sole, joint, or concurrent, for injury to or death of any person or damage to any property, arising out of or in connection with the activities of the bidder.
The total bid price must be for a turn key job. Which includes, but is not limited to, all materials, supplies, labor, machinery, equipment, tools, superintendence and coordination with work of all other trades, freight & delivery (FOB. Odessa, Tx.), removal, installation, inspections, training and instruction, insurance, warranty, utilization and combination of existing equipment, and any other accessories and services necessary to complete the project.
Bidder shall also indemnify, protect and save the County, its directors, officers, and employees harmless against any and all cost or expense of whatever kind of nature, including costs of litigation , attorney fees, and reasonable expenses in connection therewith whether or not such loss, injury, or damage shall be valid or groundless, and bidder shall be bound and obligated to assume the defense thereof, including any settlement negotiations, and shall pay, liquidate, discharge and satisfy any and all settlements, judgements, awards or expenses resulting from or arising out of such injuries, death or damages without reimbursement from the County. It is understood and agreed by bidder that in case the County, it’s officers, agents, employees, are made defendant in any suit or action and bidder fails or neglects to assume the defense thereof, after having been notified to do so by the County, that the County may compromise and settle or defend any such suit or action, the bidder shall be bound and obligated to reimburse the County for the amount expended by it in settling and compromising any such claim, or in the amount expended by the County in paying any judgement rendered therein, together with all reasonable attorney's fees incurred by the County by reason of its defense or settlement of such claims.
Enter information regarding special delivery and/or pickup instructions.
Due care and diligence have been used in preparation of this bid, and it is believed to be substantially correct. However, the responsibility for determining the full extent of the exposure and the verification of all the information presented herein, shall rest solely with the bidder. Ector County its representatives shall not be responsible for errors or omissions in these specifications, nor for failure on the part of the bidder to determine the full extent of the exposure.
The Bid shall be accompanied by a Surety Bond, Certified Check, or Cashier's Check, in the amount of five percent (5%) of the total bid price-made payable to the County of Ector, Texas, or an acceptable bid guaranty in an amount not less than five percent (5%) of the total bid issued by a solvent surety company authorized to do business in the State of Texas, and shall meet any other requirements established by law or by County pursuant to applicable law.
Bid bonds will be returned after the award of the bid. Upon the Bidders submittal of a Performance bond within thirty (30) calendar days following the notice of award, their Bid bond will be returned to them. In case of failure or refusal to do so within the time stated the bond submitted with the bid will be forfeited as liquidated damages.
The bidder agrees that it will indemnify and save the County harmless from all claims growing out of the lawful demands of sub-contractors, laborers, workmen, mechanics, materialmen and furnisher of machinery and parts thereof, equipment, power, tools and all supplies including commissions, incurred in the furtherance of this contract by bidder. When so desired by the County, the bidder shall furnish satisfactory evidence that all obligations of the nature here-in-above designated have been paid, discharged or waived. If the bidder fails to do so, then the County may at the option of the county either pay unpaid bills, of which the County has written notice, direct or withhold from the bidder's unpaid compensation a sum of money deemed reasonably sufficient to liquidate any and all such lawful claims until satisfactory evidence is furnished that all liabilities have been fully discharged, and whereupon payments to the bidder shall be resumed in full, in accordance with the terms of this contract, but in no event shall the provisions of this sentence be construed to impose any obligations upon the County, by either the bidder or its surety.
PERFORMANCE AND PAYMENT BONDS: Successful proposer, before beginning work, shall execute a performance bond and a payment bond as required under the Special Provisions or the resultant contract if such is required.
Performance Bond -Contractor shall furnish County a performance bond in the amount of one hundred percent (100%) of the contract amount. Bond shall be delivered to County prior to the execution of the contract resulting from award of the bid.
Payment Bond -Contractor shall furnish County a payment bond in the amount of one hundred percent (100%) of the contract amount. Bond shall be delivered to County prior to the execution of the contract resulting from award of the bid.
When required, payment bonds and performance bonds shall be issued by a solvent surety company authorized to do business in the State of Texas, and shall meet any other requirements established by law or by County pursuant to applicable law.
Within thirty (30) days after notification of the awarded Bidder, the Bidder shall be required furnish a good and sufficient performance/payment bond in the amount of one hundred percent (100%) of the total bid price, payable to Ector County.
Bidder agrees to be responsible for the Workers Compensation insurance on its employees. If any direct claim for Workers' Compensation benefits is asserted against the County by any of said employees or, in the event of death, by their personal representative(s) then upon written notice from the County, bidder shall undertake to defend the County against such claim(s) and shall indemnify and hold the County harmless from and against any such claim(s) to the extent of all benefits, cost of litigation, disbursements and attorneys' fees incurred in connection therewith.
Ector County reserves the right to conduct whatever tests deemed necessary to identity a pre-qualified material and determine if there is a change in the composition, manufacturing process, or quality that may affect its durability or performance. In case of variance, the County's tests will govern.
In its performance of this contract, bidder shall comply with all applicable Local, State and Federal laws including but not limited to, the provisions of the Equal Employment Opportunity Act, American Disabilities Act and the Fair Labor Standards Act, and will indemnify and hold the County harmless from and against any claims, demands, suits, losses, damages, costs, and expenses arising out of any non-compliance or violation by bidder of any such laws.
The rights and remedies of the County provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or in equity under this contract including the right to specific performance and offset.
Except as otherwise provided in this contract, during the period of performance of the contract, any dispute between the parties arising out of the performance of this contract which is not disposed of by contract shall be decided by the County, who shall reduce its decision to writing and mail or otherwise furnish a copy thereof to the bidder. The decision of the County shall be final and conclusive unless, within thirty (30) days from the date of receipt of such copy, the bidder mails or otherwise furnishes to the County a written appeal. The decision of the County, or its duly authorized representative for the determination of such appeals, shall be final and conclusive. Such appeals shall be final and conclusive subject to any legal remedy that may be available under the laws of the State of Texas to the aggrieved party to further review such decision. In connection with any appeal of the County's decision under the paragraph, the bidder shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of dispute hereunder, the bidder shall proceed diligently with the performance of the contract and in accordance with the County's decision.
In case of change of corporate structure or loss of identity by assimilation or merger with other companies, this contract shall remain in effect and be binding on the successor company(ies).
Approval of the County shall not constitute nor be deemed a release of the responsibility and liability of the bidder, its employees, agents, or associates under the contract nor shall approval be deemed to be the assumption of such responsibility by the County.
Bidder will maintain in effect during the term of this contract any and all Federal, State, and/or local licenses and permits which may be required of bidder generally.
Awarded bidder must complete the attached MSA/Insurance and adhere to the insurance requirements for this project. The Insurance policy must show the Certificate Holder as Ector County. The Insurance policy must show exclusion added by endorsement as follows: "The certificate holder is named as Additional Insured on the General Liability policy. Waiver of subrogation are included on general liability and workers compensation policies in favor of Ector County". A copy of, an approved, MSA/Insurance form must be provided, and/or be on file with the Ector County Purchasing Department, prior to the bidder starts working on this project. The MSA and all Insurance policies are to be kept current during the time frame of this project.
The County is prohibited from spending federal, state, and/or local funds with bidders who have been debarred or suspended. By confirmation on this specification, the bidder attests that their company is not debarred by any governmental entity.
The bidder declares, by signing and submitting a bid, that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited another bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, of that anyone shall refrain from proposing; that the bidder has not in any manner, directly or indirectly, sought by contract, communications, or conference with anyone to fix the bid price of the bidder of any other bidder, or to fix any overhead, profit or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any cooperation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any bidder or person conducting business or wishing to conduct business with a County, complete a “Conflict of Interest Questionnaire”. By law, this completed questionnaire must be filed with the County Clerk for the County of Ector. The Ector County Clerk’s mailing address is 300 N. Grant, Room 111, Odessa, Texas, 79761. A person commits an offense if the person violates Section 176.006, Local Government Code. An offence under this section is a Class C misdemeanor. Any questions concerning this form should be addressed to the Texas Ethics Commission; 201 East 14th St., 10th Floor; P.O. Box 12070, Austin, Texas, 78711-2070; 1-800-325-8506; fax 512/463-5777; or web site www.ethics.tx.us.
In compliance with Section 2252.908 of the Texas Government Code, Ector County Commissioners Court may not enter into a contract with a business entity as a result of acceptance or award of this solicitation unless the business entity submits a disclosure of interested parties form as required by this statute. Notification will be given to the business entity recommended for award upon which the business entity will be required to submit the completed form prior to award. A copy of this law is available at http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2252.htm. The on-line form is available at https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm. The Definitions are included in Chapter 46, Ethics Commission Rules: https://www.ethics.state.tx.us/tec/1295-Info.htm.
The 87th Texas Legislature (2021) approved Senate Bill 13, that forbids a state agency and a political subdivision (which includes a County) to enter into any contracts and investments with a company for goods or services unless the contract contains a written verification from the that; (I) it does not boycott energy companies pursuant to Section 809.001 of the Texas Government Code; and (II) will not boycott energy companies during the term of the contract. This law is only applies to a contract that; (I) is between a governmental entity and a company with 10 or more full-time employees; (II) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity.
The 87th Texas Legislature (2021) approved Senate Bill 19 that forbids a state agency and a political subdivision (which includes a County) to enter into any contracts and investments with a company for goods or services unless the contract contains a written verification from the company that; (I) it does not have a practice, policy guidance, or directive that discriminates against a firearm entity or firearm trade association pursuant to Section 2274.001 of the Texas Government Code; and (II) will not discriminate companies during the term of the contract. This law is only applies to a contract that; (I) is between a governmental entity and a company with 10 or more full-time employees; (II) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity.
Vendors/Contractors/Suppliers must be in compliance with the provisions of Chapter 2270 of the Texas Government Code which states a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and, (2) will not boycott Israel during the term of the contract. By submitting a signed response to an Ector County solicitation, the bidder is affirming compliance with Chapter 2270 of the Texas Government Code.
Vendors/Contractors/Providers must be in compliance with the provisions of §2252.152 and §2252.153 of the Texas Government Code which states, in part, contracts with companies engaged in business with Iran, Sudan, or Foreign Terrorist Organizations are prohibited. A governmental entity may not enter into a contract with a company that is listed on the Comptroller of the State of Texas website identified under Section 806.051, Section 807.051 or Section 2253.253 which do business with Iran, Sudan or any Foreign Terrorist Organization. By submitting a signed response to an Ector County solicitation, the bidder is affirming compliance with provisions of §2252.152 and §2252.153 of the Texas Government Code.
Upload Bid Here (As applicable):
I hereby certify and that the items offered meets all of the requirements of the bid conditions and specifications and I hereby accept the provisions of the terms and conditions included in the bid specifications.
The County of Ector does not discriminate on the basis of race, color, national origin, sex, religion, age and disability in employment or the provision of services.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
The bidder declares, by signing and submitting a bid, that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited another bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, of that anyone shall refrain from proposing; that the bidder has not in any manner, directly or indirectly, sought by contract, communications, or conference with anyone to fix the bid price of the bidder of any other bidder, or to fix any overhead, profit or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any cooperation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
A. No negotiations, decisions, or actions shall be initiated by any company as a result of any verbal discussion with any County Employee prior to the opening of responses to this invitation to bid.
B. No Officer or employee of the County of Ector, and no other public or elected official, or employee, who may exercise any function or responsibilities in the review or approval of this undertaking shall have any personal or financial interest, direct or indirect, in any contract or negotiation process thereof. The above compliance request will be part of all County of Ector contracts for this service.
Please download the below documents, complete, and upload.
Awarded vendor will be required to submit completed forms.
Awarded vendor will be required to submit completed form.
Awarded vendor will be required to submit completed form.
Awarded vendor will be required to submit completed 1295 form.
Awarded vendor will be required to submit completed form.
Awarded vendor will be required to submit completed form.
Awarded vendor will be required to submit completed form.
Awarded vendor will be required to submit completed form.
EXAMPLE: 002-000-0000
Is this project a good (equipment, etc.) or a service?
Are there any special pickup or delivery requirements for this project?
Is bonding required for this project?
Will your project require bonding, a performance bond, and/or a payment bond? Select all that apply
Identify which Risk Tier is necessary for this project. If project meets very high or special requirements, please review and update MSA and COI per project. Review with Risk Management as necessary.
Obtain vendor list.
Add vendor list to Access Database in the Shared Drive and Pre-Invite List in OpenGov.
Please select the pricing response format desired.
Will your project require specifications that will need to include temporary facilities and controls, job site protection, safety, workmanship, quality assurance, job conditions, cautions & warnings, weather, and clean up sites?
If you want to add other specifications please enter those below.
Is this project for a Turn key job?
Q (Insurance): Umbrella amount of $15,000,000. Is that correct?
A: Please see Addendum #1.
Q (Budget): Is there an estimated budget for this project?
A: The County is seeking the most competitive bid from a responsive and responsible bidder.
Q (Project Manual): I don't see a project manual in the downloads section. Will one be provided?
A: A project manual will not be provided. Everything is sheet-spec’d. If you have any specific questions regarding particular details, please submit them so they can be addressed.
Q (Prebid Conference): Would you please post the Prebid Sign in Sheet?
A: Please see Notice #1 where there is an attachment with the Pre-Bid Sign In Sheet.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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