Active SLED Opportunity · FLORIDA · VILLAGES COMMUNITY DEVELOPMENT DISTRICTS, FL
AI Summary
Invitation for Bid for renovation of Fire Station #51 in The Villages, FL. Project includes interior and limited exterior renovations, fire sprinkler system installation, and construction of additional covered areas. Requires licensed contractors with minimum 5 years experience. Mandatory pre-bid conference on June 30, 2026. Bids due July 24, 2026.
The project consists of interior renovations and limited exterior improvements, including interior demolition and removal of existing features, followed by renovation and construction activities in accordance with the engineered plans, specifications, and construction documents prepared by K2M Design. The project also includes the design, engineering, permitting, and installation of a fire sprinkler system, as required by applicable codes, as well as the construction of approximately 883 square feet of additional under-roof space and approximately 617 square feet of outdoor covered area.
| Event | Date | Location |
|---|---|---|
| Public Opening | 2026-07-24T19:15:00.000Z | Large Conference Room located at 3571 Kiessel Road The Villages, FL 32163 Microsoft Teams Meeting ID: 241 267 883 092 494 Passcode: sY3F4VV7 Teleconference +1 (872) 239-8225 Phone Conference ID: 855976316# |
A satisfactory bid bond executed by a surety insurer authorized to do business in Florida and the Respondent (Principal) should identify applicable District(s) as the Owner/Obligee, in an amount equal to ten percent (10%) of the proposal and shall be submitted with each response. No bid/proposal shall be withdrawn for a period of ninety (90) days subsequent to the solicitation opening without the written consent of the District.
The Villages Community Development Districts is requesting bids for Renovation of Fire Station #51. Sealed bids will be received by the Purchasing Department located at 3571 Kiessel Road, The Villages, Florida 32163, bid packets can also be submitted electronically via the OpenGov Procurement Portal, and will be accepted until 3:00 pm on Friday, July 24, 2026 for “ITB #26B-021”. Only the vendors’ names of all timely received bids shall be read aloud and recorded at the Public Opening. Suppliers have the option to receive the bid results by submitting a Public Records request to the District Clerk’s office DistrictClerk@DistrictGov.org. A Notice to Respondents including the bid results will also be issued within 2-3 business days and will be posted on both OpenGov and the District websites.
Respondents shall take careful notice of the following conditions of this Invitation to Bid:
1.) Florida State Certified General Contractor License or Florida State Certified Building Contractor License 2.) MOT Certification, Intermediate or engage consultant with intermediate level certification 3.) A minimum of five (5) years of experience performing projects of similar size and scope.
The Village Center Community Development District is requesting submittals for the Renovation of Fire Station #51. Qualified firms wishing to respond to “ITB #26B-021 Renovation of Fire Station #51” must provide all equipment, labor, and materials described in this document and construction documents provided by K2M Design, whether directly or through subcontractors/sub-consultants. This does not, however, limit the use of subcontractors or sub-consultants.
The intent of this project is to procure a qualified, professional Contractor with a minimum of five (5) years’ experience in projects of similar size and scope to provide a Turnkey solution. Contractor shall provide a “Turnkey” job. The construction improvements to the Fire Station #51 are further described in the Conceptual Drawings / Specifications. The Contractor is to provide any additional engineered plans, all required permitting, material submittals, and construction. The lump sum bid shall include all costs associated with mobilization, demobilization, and preparatory work required to complete the project. Firms are required to submit AIA G703 or equivalent (Schedule of Values) and construction schedule for this project per C700/C800 requirements.
NOTE: Required licenses for contractors and subcontractors must be submitted with the bid package.
The District intends to award this ITB to the one (1) lowest, most responsive, and responsible Bidder meeting the qualifications and requirements of the solicitation. However, the District reserves the right to make such award(s) as deemed necessary, prudent, and in the best interest of the District. Bid evaluation to determine the lowest, most responsive, and responsible Bidder will include the total Bid amount and the Bidder’s references.
The Work will be substantially complete within four hundred eighty (480) calendar days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions within five hundred ten (510) calendar days after the date when the Contract Times commence to run.
Completion Requirements:
If awarded this construction contract, the Respondent agrees to complete the work covered by this Contract as follows:
Upon receipt of the Notice to Proceed, the Contractor shall immediately apply for all required permits and shall diligently pursue their issuance. Permit acquisition shall not exceed sixty (60) calendar days unless extended in writing by the District for circumstances beyond the Contractor’s reasonable control.
The successful Contractor will be responsible for completing all work in accordance with the approved plans and specifications, including all required materials, labor, and permitting, in a timely and professional manner. The successful Contractor and any subcontractors shall attend a pre-construction meeting after bid award approval by the District and execution of the Agreement by all parties.
During the bidding process, the Contractor shall examine the bid plans and scope to achieve a thorough working knowledge of the contract prior to submitting a bid. Any labor, services, materials, equipment or tools that reasonably may be inferred in the solicitation document or from prevailing customary work procedures to produce the indicated result will be provided whether or not specifically called for in the documents at no additional cost to the District. Clarifications and interpretations of the Bid Documents shall be issued by the District, as requested, during the question-and-answer time period.
Successful Contractor and any subcontractors will be required to attend a pre-construction meeting after the bid award is approved by the District and the Agreements have been executed by all parties.
Note: The fire station will be closed and non-operational during the renovation project, anticipated closure timeline for construction is 420-days (14-months). Temporary housing shall be accomplished by way of separate Solicitation. This renovation Bid does NOT include temporary housing.
The project consists of interior renovation and minimal exterior renovation - interior demolition and removal of the existing features, followed by renovation, provide design, engineered plans and installation of a fire sprinkler system as required per code and constructing additional 883 square footage underroof and 617 square footage of outdoor covered area in accordance with engineered plans, specifications, and construction documents prepared by K2M Design.
It is the intent of these specifications to describe a complete project fully acceptable to the District. Any omitted details shall not relieve the Contractor of performing all necessary work to complete the project to the highest industry standards and to the satisfaction of the District.
All materials and workmanship shall be first class and shall conform to the highest industry standards or the specifications, whichever requirements are more stringent.
Contractor shall be responsible for obtaining all required construction permits and bonds, if required, prior to construction.
Americans w/ Disabilities Act Compliance:
It is the intent of the District to perform all improvements and construction projects in compliance with the ADA requirements. It is the contractor’s obligation to construct the project to meet these requirements.
Owner Provided Materials:
The District shall provide and install fitness room equipment, gym mats, Televisions and mounting brackets, bunks, bunk lockers, bunk room shelving and BBQ Grill.
Note: The contractor shall provide all raceways, conduits, boxes, pull strings, etc... for IT systems for additional square footage areas, as required. (See MEP Plans).
Bid Plans notes:
Existing utilities shown are located according to the information available to the Engineer at the time of the Topographic Survey and have not been independently verified by the Owner or Engineer. The Contractor assumes full responsibility for locating and preserving all utilities. Finding the actual location of any existing utilities is the Contractor’s responsibility. It is the Contractor’s responsibility to contact the various utility Companies which may have buried or aerial utilities within or near the construction area before commencing any work in the vicinity. Furthermore, the Contractor shall be fully responsible for any and all damages due to the Contractor’s failure to exactly locate and preserve any and all underground utilities. The Owner or Engineer will assume no liability for any damage sustained or cost incurred because of operations in the vicinity of existing utilities or structures, nor the temporary bracing and shoring of same. If it is necessary to shore, brace, swing, or relocate a utility, the utility Company or Department affected shall be contacted and their permission obtained regarding the method to use for such work.
Contractor shall have available at the job site at all times one copy of the construction documents, including plans, specifications, special conditions, and copies of any required construction permits. Contractor shall provide the District with a copy of all required permits and proof of all inspections with a passing status.
Contractor shall provide an onsite construction trailer or equivalent to hold weekly onsite OAC meetings. The meeting area shall be large enough to accommodate OAC personnel.
Any discrepancies on the drawings shall be immediately brought to the attention of the Owner and Engineer before commencing any work. No field changes or deviations from design are to be made without prior approval of the Owner and notification to the Engineer.
Contractors shall protect existing facilities, structures, and utility lines from damage. Contractor shall protect work, adjacent property, and the public. Contractor is solely responsible for damage or injury due to his neglect.
Contractor shall denote on the plan for the temporary parking and storage area which shall also be used for equipment maintenance and cleaning, employee parking, and placement of portable facilities including office trailers and toilets. The area must be prior approved by the District.
All wash water (concrete trucks, vehicle cleaning, equipment cleaning, etc.) shall be detained and properly treated and disposed of.
Contractor shall provide sufficient oil and grease absorbing material and flotation booms on-site or readily available to contain and clean up fuel or chemical spills and leaks.
Rubbish, trash, garbage, litter, or other such material shall be deposited into sealed containers. Materials shall be prevented from leaving the premises through the actions of wind or stormwater discharge into drainage ditches or waters of the state.
All materials spilled, dropped, washed, or tracked from vehicles or equipment onto roadways or into storm drains must be removed as soon as possible, Contractor responsibility.
All material removed by the Contractor shall be disposed of in a legal manner.
Access / Staging Area and Safety
The District shall designate the access to the site and staging area for the project. Appropriate safety signs shall be posted by the Contractor. The Contractor shall provide, erect, and maintain a six (6) foot safety fence with wind screen to delineate the construction staging area.
The statements above are minimum guidelines and do not relieve the Contractor of conforming to all local, state, or federal safety requirements.
Staging shall be confined to the construction site. The staging site shall be used for parking of equipment, storing of materials, workman parking, and supplies. The staging site must conform to the same standards as the safety / MOT requirements below. Contractor shall confine construction equipment, the storage of materials and equipment, and the operations of workers to the Site and other areas permitted by the District and shall not unreasonably encumber the Site and other areas with construction equipment or other materials or equipment. Contractor shall assume full responsibility for any damage to any such land or area, or to the owner or occupant thereof, or of any adjacent land or areas resulting from the performance of the Work. All areas damaged shall be restored to their original condition by the Contractor.
CONTRACTOR WILL PERFORM THE FOLLOWING WORK SPECIFIC TO THE LOCATION:
5.3. GENERAL CONDITIONS / SPECIFICATIONS
It is the intent of these General Conditions / Specifications / Bid Package to describe a complete project fully acceptable to The District. Even though certain details may have been inadvertently omitted, the Contractor shall nonetheless perform all work necessary to complete the project to the highest industry standards and acceptable to the District. During the bid process, the contractor shall examine the bid plans and existing conditions to achieve a thorough working knowledge of the project prior to submitting a bid. Any labor, services, materials, or equipment that reasonably may be inferred in the bid documents or from prevailing customary work procedures to produce the indicated result will be provided whether or not specifically called for in the documents at no additional cost to the District. Clarifications and interpretations of the Contract Documents shall be issued by the District upon request.
National Pollutant Discharge Elimination System (NPDES) Requirements:
SITE CLEANLINESS AND CONDITION
As much as possible, all areas shall be kept free of litter, landscape, and/or construction debris. It is expected that during the routine performance of the construction phases, the Contractor and workers shall be aware of site conditions and keep a neat and clean appearance.
Contractor will keep the premises free from accumulations of waste materials, rubbish, and other debris resulting from the work, and, at the completion of each day of work, will remove all waste materials, rubbish, and debris from and about the premises and roadways, as well as all tools, construction equipment, machinery, and surplus materials, leaving the site clean and ready for acceptance by the District. Contractor is responsible for removal of all debris from the project site.
The Contractor shall provide debris containers for the storage and disposal of any material, which shall be located in the approved staging area. Debris being placed into dumpsters shall be bagged or placed in closed containers before disposal. It is the Contractor’s responsibility to supply and maintain such containers/bags. The use of District debris containers (garbage cans and dumpsters) for any refuse disposal by the Contractor is strictly prohibited unless the District has granted authorization.
The Contractor shall provide proper documentation of legal disposal of any debris and documentation to meet the requirements of the National Pollutant Discharge Elimination System (NPDES) permit held by the District.
It should be understood that “THE DISTRICT” is a continuously growing and changing area. Development and construction may from time to time cause damage or interrupt the routine maintenance program. It is important that problems, or potential problems, be brought to the attention of the District Representative as soon as possible for action.
STORMWATER DISCHARGES ASSOCIATED WITH CONSTRUCTION ACTIVITY
The Contractor shall provide the following stormwater controls prior to any earth disturbance and throughout the duration of the project, through completion, per the National Pollutant Discharge Elimination System (NPDES) Compliance Inspection Manual:
NOTE: Within 24 hours after being notified by the District in writing or verbally of defective or unacceptable work or site conditions, if the Contractor fails to correct such work or site conditions, the District may cause the unacceptable work or site conditions to be corrected. If the District corrects the work or site conditions, the District shall be entitled to deduct from any monies due, or which may become due to Contractor, the reasonable cost of remedying the defective or unacceptable work or site conditions.
Provided, however, if the corrective work cannot reasonably be completed within such 24-hour period, and the Contractor immediately begins corrective work, and the District reasonably determines that the Contractor is diligently pursuing completion of such corrective work, the District agrees to allow the Contractor to complete correction of the defective or unacceptable work or site conditions.
In addition, if the Contractor, for any reason, fails to perform any portion of the services required by the Contractor pursuant to this Agreement, the District shall be entitled to deduct from any monies due or which may become due to the Contractor the actual expenditures necessary to complete the services not performed.
All costs and expenses incurred by the District pursuant to this section shall be deducted from monies due, or which may become due to the Contractor for its obligations herein.
The provisions of this paragraph are cumulative to all other provisions of the Agreement and it is not intended that any deductions in payment taken pursuant to this paragraph shall diminish or waive the District’s right to declare the Contractor in default in accordance with applicable provisions of the Agreement.
5.4. OPERATIONS AND COMMUNICATIONS
WORK HOURS
Work hours are 7:00 a.m. to 7:00 p.m., seven (7) days per week. Contractor will not be required to work weekends; however, the facility will be available for Saturday and Sunday work if desired. All services shall be scheduled with District-designated personnel. Contractor must provide after-hours contact information to the District.
EMERGENCY SERVICES AND RESPONSE TIME
Emergency service request response time is to be within 2 hours of initial contact for any and all situations that the District deems necessary. The Contractor shall provide the District with a contact list of employees for emergency response.
SUPERVISION
This work will be coordinated with and overseen by a District Representative. However, this provision in no way excuses the Contractor or relieves the Contractor from providing staffing, labor, equipment, supervision, or execution of the work required under the contract.
The Contractor shall appoint a single point of contact for all issues regarding the performance of the agreement. This representative shall be accessible and available to the District Representative at all times.
ROLE OF DISTRICT PROPERTY MANAGEMENT (DPM) SUPERVISOR
The DPM Supervisor shall represent the District during the construction period. The DPM Supervisor shall make periodic visits to the site to observe the progress and quality of the executed work, at which time the District shall have the authority to disapprove or reject any work that is defective, unsatisfactory, faulty, or does not conform to the requirements of this document and the agreement documents.
PROOF OF PROPER LICENSE AND INSURANCE
The District has the right to request proof of current and proper licensing and insurance certification at any time during the term of the contract. Failure to provide proper documentation may lead to suspension of the contract until such time as proper documentation is provided. The District has the right to have the work completed by another Contractor during this time, and all costs incurred by the District shall be deducted from monies due to the Contractor.
WORKFORCE
Contractor’s employees are expected to be dressed in a uniform fashion with company identification. Vehicles should also be easily identified. A neat and clean appearance should be maintained at all times.
The District reserves the right to approve dress codes for Contractor’s employees. All Contractor and subcontractor personnel shall wear personal protective equipment (PPE) during their duties, including but not limited to safety vests, protective eyewear or face shields, respiratory protection as required, gloves, and protective clothing. Vehicles shall also be clearly identified.
Contractor’s employees should be instructed to be helpful and courteous to residents, other employees, and visitors at all times. Contractor shall refer all public inquiries to District-designated personnel.
PARKING
Contractors' vehicles and trailers shall be parked where they do not impede traffic or visibility. Contractor vehicles shall be parked in specific areas designated by District personnel.
SECURITY/ACCESS
Contractor will be provided access to service areas. Contractor shall not duplicate any keys issued for such use, or provide keys to anyone other than an authorized employee or agent responsible for the area. Contractor is responsible for establishing procedures that eliminate unauthorized use of District property by Contractor employees.
Areas accessed by Contractor via keys shall be opened only for the purpose of performing the contracted services. Upon completion, areas shall be secured. Contractor shall provide access to District personnel and representatives at all times.
Discovery by District personnel of wrongful use, such as sleeping, non-contract item storage, smoking, etc., will be referred to the Contractor for immediate action. Use of tobacco products by any employees in District-owned properties is prohibited.
STAGING
The designated staging area shall be confined to the work area. The staging site shall be used for parking equipment, Contractor parking, and debris containers. The staging site must conform to the same safety standards described above. Contractor shall confine construction equipment and worker operations to the site and other areas permitted by the District and shall not unreasonably encumber these areas. Use of existing roads adjacent to the building that restricts their use shall be coordinated with District personnel.
MOT REQUIREMENTS
Maintenance of Traffic (MOT) shall follow FDOT specifications and be applied when personnel and equipment are conducting work in or around traffic or pedestrians.
Contractor shall have basic and intermediate-level FDOT MOT-certified staff on each crew.
Contractor is solely responsible for initiating, maintaining, and supervising safety precautions and MOT compliance according to all applicable laws and regulations. Subcontractors shall also comply with these requirements. The general Contractor is responsible for enforcing these safety requirements. Proper signage must be posted and clearly visible to ensure safety for workers and residents. MOT shall be included as part of the Bid Documents.
SAFETY AND PROTECTION
The Contractor shall be solely responsible for initiating, always maintaining and supervising safety precautions at the work site in accordance with all Local, State and Federal Laws, Regulations and Guidelines for the safety of persons or property in the performance of their work for The District. All subcontractors and/or consultants utilized by the Contractor shall also conform to these requirements. It is the responsibility of the Contractor to enforce these safety requirements.
Contractor shall designate a qualified and experienced safety representative at the site whose duties and responsibilities shall be the prevention of accidents, maintaining and supervising of safety precautions and safety programs. The Contractor shall provide the District with phone numbers, pager numbers, etc. and names of persons to be contacted for safety or repair services outside normal work hours (Normal Work Hours - 8 a.m. to 5 p.m. - Monday through Friday).
The District shall designate access to the site and the staging area for the project. Designated staging area shall be confined to the work area, as applicable. The staging site shall be used for parking of equipment, Contractor parking and debris containers. The staging site must conform to the same standards as the safety requirements listed above. Contractor shall confine construction equipment, and the operations of workers to the site and other areas permitted by the District and shall not unreasonably encumber the site and other areas with construction equipment or other materials, or other use of existing roads adjacent to the building, which will restrict their use, shall be coordinated with District designated personnel.
Contractor shall refer to OSHA general industry standards regarding safety operations.
Contractor is responsible for appropriate construction signage to indicate safety hazards and used at all times in any area necessary for the safety of workers, residents, visitors and others. The identifying notification shall remain in place until the services are complete. Contractor is responsible for signage removal and disposal.
Contractor will be responsible for the safe unloading of all material onto the District’s site. Contractor will not be permitted to use any products that are not first approved by the District.
PERSONAL PROTECTION
All Contractor and subcontractor personnel shall wear appropriate PPE, including vests, protective eyewear or face shields, respiratory protection, gloves, and protective clothing.
MATERIALS
Contractor shall provide all labor, materials, and equipment necessary for proper maintenance and repair of District property. Supplies and materials are included in the contract price.
Any labor, services, materials, or equipment reasonably inferred to achieve the intended result shall be provided at no additional cost to the District.
SCHEDULE OF VALUES
Firms are required to submit AIA G703 (Schedule of Values) and construction schedule for this project per C700/C800 requirements.
INSPECTION AND ACCEPTANCE
Inspection and acceptance of product and workmanship shall be accomplished by the District’s designated personnel. The District will perform inspections and document any conditions resulting from deviations performed by the Contractor under the agreement. Any discrepancies shall be corrected immediately.
PROJECT TURN OVER
Cleaning: Prior to Substantial Completion of the work, the Contractor shall clean the site and the work and make it ready for utilization by the District. At the completion of the work, the Contractor shall remove from the site all tools, construction equipment and machinery, and surplus materials and shall restore to original condition all property not designated for alteration by the contract documents.
CLOSE OUT DOCUMENTS
The Contractor shall provide The District with two bound and complete itemized project manuals, as well as two computer discs (generally a digital version of the close out books), containing, but not limited to, project materials, lists of subcontractors, warranties, red lined as built drawings. The District retains the right to withhold final payment until Contractor provides the manuals.
ACCEPTANCE
When Contractor receives a Certificate of Completion and or Occupancy Permit and considers the entire work ready for its intended use Contractor shall notify the District, in writing, that the entire work is
complete and request that the District perform a final inspection. Upon receipt of notice from the Contractor that the entire work or an agreed portion thereof is complete, the District will promptly make a final inspection with Contractor and will notify Contractor in writing of all particulars in which this inspection reveals that the Work is incomplete or defective. Contractor shall immediately take such measures as are necessary to complete such work or remedy such deficiencies. Such work shall be at no additional cost to the District.
PUBLIC NOTIFICATIONS
District Property Management will notify necessary news media on any planned closures if necessary.
PERFORMANCE
Contractor shall perform all work in accordance with the requirements, standards, specifications, and terms contained within this Agreement using accepted industry best practices for construction, maintenance, and repair services. Contractor performance shall be subject to review and evaluation by the District throughout the duration of the Agreement.
If the District determines that work performed does not meet the requirements of the Agreement or applicable specification standards, the Contractor shall promptly take all necessary corrective actions at no additional cost to the District. Failure to adequately correct deficient work may result in withholding of payment, removal from the project site, termination for default, or other remedies available to the District under the Agreement.
ADDITIONAL WORK
From time-to-time additional work may be requested of the Contractor by District designated personnel. A cost estimate, schedule, or other determining information may be required before approval of work is to be granted. Each situation will be considered on a case-by-case basis. All additional work shall be completed in a timely manner.
WORK STANDARDS
Contractor shall perform all work in a professional and workmanlike manner using current industry best practices, standards, and accepted construction methods applicable to the services being performed. All work shall comply with all applicable federal, state, and local laws, codes, regulations, manufacturer recommendations, and industry standards. Materials and workmanship shall be of first-class quality and performed to the satisfaction of the District.
ALTERNATE BIDS / APPROVED EQUALS / DEVIATIONS
The bidder shall be responsible for reading very carefully, and understanding completely, the requirements and the specifications of the items requested. Any deviation from the specifications listed herein must be clearly indicated, otherwise it will be considered that the items offered are in strict compliance with these specifications and the successful bidder will be held responsible. Therefore, deviations must be explained in detail on the form provided. Any item(s) that does not meet District specifications upon delivery will not be accepted and if the item cannot be brought up to the specifications in a reasonable time, the bidder will be required to compensate the District for the difference in price entailed in utilizing the next qualified bidder.
WARRANTY / REPAIRS
The Contractor warrants that all labor, workmanship, materials, and equipment provided under this Agreement shall be free from defects for a period of one (1) year from the date of Final Acceptance by the District, unless otherwise specified herein or covered by a longer manufacturer’s warranty. Any defects, failures, or deficiencies occurring within the warranty period shall be repaired or replaced by the Contractor at no additional cost to the District. The District shall have sole discretion in determining whether repair or replacement is acceptable.
The Contractor shall be responsible for all labor, materials, equipment, transportation, supervision, and incidental costs associated with warranty repairs or replacements performed on-site.
Manufacturer warranties shall commence upon Final Acceptance by the District unless otherwise specified by the manufacturer. Where manufacturer warranties exceed the Contractor’s one (1) year warranty period, the manufacturer’s warranty shall prevail and remain in full force and effect. The Contractor shall provide the District with copies of all applicable manufacturer warranties upon project completion.
Only manufacturer-authorized products or District-approved equals shall be utilized in the performance of the Work described herein. Paint products shall be fully warranted by the manufacturer and installed in accordance with manufacturer recommendations and specifications.
The Contractor shall maintain records of all warranted products, including applicable warranty documentation, and shall make such records available to the District upon request at all times during the warranty period.
DAMAGES
Contractor shall assume full responsibility for any damage to any such land or property, or to the owner or occupant thereof, or of any adjacent land or areas resulting from the performance of the Work. All damages (if any) shall be the responsibility of the Contractor and shall be corrected at the Contractor’s expense.
PAYMENT SCHEDULE:
Contractor to submit invoices to AccountsPayable@districtgov.org upon approvals and acceptance by the District for work per the following schedule. All services will be invoiced as completed and submitted to the District’s designated personnel office. Approval by District Staff prior to payment is required. Payment for the services described herein shall be inclusive and final with no additional cost to the District. Firms are required to submit AIA G703 (Schedule of Values) and construction schedule for this project per C700/C800 requirements.
A pre-bid conference will be held on Tuesday, June 30, 2026 promptly at 10:00 am. Interested Contractors are to meet in the parking lot of Fire Station # 51, 1231 Bonita Blvd, The Villages, FL, 32162. Suppliers are required to attend the MANDATORY on-site pre-bid conference for a clear understanding of the project. Only those Suppliers who are present at the MANDATORY on-site pre-bid conference will be permitted to submit a bid in response to this solicitation. Supplier's failure to attend the MANDATORY on-site pre-bid conference shall result in the non-acceptance/rejection of a proposal submittal from Supplier. For directions, please contact Veronica Salazar at veronica.salazar@districtgov.org.
In accordance with Florida Statutes Section 255.05, the awarded Respondent (Principal) shall, before commencing the work, execute and record in the public records of the county where the improvement is located, a payment and performance bond with a surety insurer authorized to do business in Florida as surety. The amount of the Payment and Performance Bonds shall be one hundred percent (100%) of the contracted amount. The awarded Respondent (Principal) is responsible for recording the bonds with the Clerk of the Circuit Court of which the project is located (Sumter, Lake or Marion County). Upon bond submittal, the awarded Respondent (Principal) may be asked to furnish to the District the recording information for the bonds to evidence that the Respondent has met the requirements of Florida law.
A pre-bid conference will be held on Tuesday, June 30, 2026 promptly at 10:00 am. Interested Contractors are to meet in the parking lot of Fire Station # 51, 1231 Bonita Blvd, The Villages, FL, 32162. Suppliers are not required to attend the on-site pre-bid conference for a clear understanding of the project, but it is highly suggested they do attend. For directions, please contact Veronica Salazar at veronica.salazar@districtgov.org.
Any awarded Suppler may be asked to execute and record a Payment/Performance Bond complying with the requirements of Florida Statutes Section 255.05 for any individual project with a value exceeding the $200,000.00. In such event, the awarded Respondent (Principal) shall, before commencing the work, execute and record in the public records of the county where the improvement is located, a payment and performance bond with a surety insurer authorized to do business in Florida as surety. The amount of the Payment and Performance Bonds shall be one hundred percent (100%) of the contracted amount. The awarded Respondent (Principal) is responsible for recording the bonds with the Clerk of the Circuit Court of which the project is located (Sumter, Lake or Marion County). Upon bond submittal, the awarded Respondent (Principal) may be asked to furnish to the District the recording information for the bonds to evidence that the Respondent has met the requirements of Florida law.
All bond related fees/expenses are the sole responsibility of the vendor
Applicable Districts:
Village Center Community Development District
Sumter Landing Community Development District
Submitters are required to use the official “BID FORMS”, and all documents itemized herein are to be submitted. Any variation from the minimum specifications must be clearly stated on the BID FORMS and explained in detail on the EXCEPTION / DEVIATION FORM.
Submit electronically via the OpenGov Procurement Portal or a complete bid submittal packet (1 original and one (1) copy (for a total of 2) and one (1) electronic copy on a new USB flash drive) with all required documents as itemized and included herein to be submitted in a sealed envelope, on the outside of which shall be prominently marked with the following identification ITB #26B-021 with the name and address of the submitter. The bid submittal should be neat, professional in appearance and bound appropriately for the document’s thickness. The original document shall have original signatures and clearly noted with ORIGINAL on the cover. Submittals can also be mailed or hand delivered to the Purchasing Department at 3571 Kiessel Road, The Villages, FL 32163, by the date and time set forth in the timeline.
Submitters are fully and completely responsible for the labeling, identification and delivery of their bid submittals. The Purchasing Department will not be responsible for any mislabeled or misdirected submissions, nor those handled by delivery persons, couriers, or the U. S. Postal Service.
The Respondent is required to be familiar with and shall be responsible for complying with the District’s Purchasing Policies and Procedures, District resolutions, District rules, all federal, state and local laws, ordinances, rules and professional standards or regulations that in any manner affect this solicitation, the selection process, protests, award of Agreement, Agreement management or any other activity associated with this solicitation and the subsequent work required of the successful Respondent. Any Respondent receiving an award from this solicitation must comply with all Governing Laws and Regulations and be responsible for the compliance of such by any and all subcontractors. Any and all work performed under the resultant contract requiring any State licensing or certification must be performed by workers meeting those requirements.
In accordance with Florida Statute 287.057(25), Respondents to this Solicitation or persons acting on their behalf may not contact, between the Issue Date of the Solicitation and the end of the 72-hour period following the agency posting the Notice of Intent to Award, excluding Saturdays, Sundays, and state holidays, any District Staff, Board Supervisors or District Consultants concerning any aspect of this Solicitation, except in writing to the District Purchasing Staff. Violation of this provision may be grounds for rejecting a response.
During this blackout period, any attempt to influence the thinking of District Staff, Board Supervisors or District Consultants for or against a specific cause related to a Solicitation for goods or services, in person, by mail, by facsimile, by telephone, by electronic mail, or by any other means of communication, may result in disqualification of their award and/or contract. This does not apply to Pre-Solicitation Conferences, oral presentations before the Selection Committee, contract negotiations, or communications with District Staff, Board Supervisors or District Consultants not concerning this Solicitation.
Unless otherwise provided by law, a contract for supplies or services may be entered into for any period of time deemed to be in the best interests of the District, provided the term of the contract and conditions of renewal or extension, if any, are included in the solicitation and funds are available for the fiscal period at the time of the contract. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by the District of funds thereafter.
When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be cancelled, and the Contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not advertised in the price of the supplied or services delivered under the contract or otherwise recoverable.
Each Supplier shall include Florida State and other applicable sales taxes for all material, supplies and equipment included in its bid.
The District may, if not prohibited by law, exercise a right to purchase directly various construction materials, supplies and equipment that may be a part of the Project. If so, the District will, via its purchase orders, purchase materials and assist the Supplier in the preparation of such purchase orders. The District shall issue a Certificate of Entitlement to each vendor and the Supplier through its Purchasing Department. The District’s purchase order for tangible personal property to be incorporated into the Project must be attached to the Certificate of Entitlement. The District shall issue a separate Certificate of Entitlement for each purchase order. The Certificate of Entitlement shall be signed by an Authorized Representative of the District that may include the District Manager, Assistant District Manager or the Director of Purchasing. The materials shall be purchased from the vendor suppliers selected by the Supplier, for the prices negotiated by the Supplier. The Supplier will provide information to the District to assist in the proper preparation of all purchase orders by the District and will assist in the coordination and receipt of the materials in a timely manner so as not to negatively impact on the performance of the construction activity of the project.
The Contract/Subcontract amount shall be reduced by the net, undiscounted amount of these purchase orders, plus all sales taxes. Issuance of the purchase orders by the District shall not relieve the Subcontractor or Supplier of any of its responsibilities regarding material purchases, or installation, with the exception of the payments for the materials so purchased. Supplier shall remain fully responsible for coordination, correct quantities ordered, submittals, protection, storage, scheduling, shipping, security, expediting, receiving, installation, cleaning and all applicable warranties.
The Respondent by submitting a bid acknowledges that other public agencies may seek to “Piggy-Back” under the same terms and conditions during the effective period of any resulting contract services and/or purchases being offered in this bid for the same prices and/or terms being bid. The successful Respondent has the option to agree or disagree to allow contract Piggybacks on a case-by-case basis. Before a public agency is allowed to Piggy-Back any contract, the agency must first obtain the Respondent’s approval. Without the Respondent’s approval, the seeking agency cannot Piggy-Back.
The Contractor shall ensure that its employees, agents, and subcontractors assigned to perform services conduct themselves in a professional, courteous, and lawful manner at all times while on District property or while performing services on behalf of the District.
Contractor personnel shall comply with all applicable State Laws, Federal laws, and District policies governing workplace conduct, safety, ethics, and harassment prevention, as such policies may be reasonably applicable to non-District personnel performing services on District property.
In the event the District receives a complaint(s) or otherwise determines that the conduct of any Contractor personnel may be inconsistent with the standard herein or District policies, the District reserves the right to require the temporary or permanent removal of such individual from District property or from performing services.
Any such request shall not be construed as a determination of fault or as a direction regarding the Contractor’s employment or disciplinary decisions, which shall remain the sole responsibility of the Contractor. Failure to comply with this shall constitute a material breach of the Agreement and may lead to termination of the agreement.
Please download the below document, complete, SIGN and upload.
Please download the below documents, complete, SIGN and upload.
Instructions to Bidders for Pricing Bid Form Completion
1) Open Excel Document
2) There is one (1) form that must be completed.
3) Enter pricing for each of the items in the Price column (yellow)
4) The Bid Total will auto-fill.
5) Save and Print the Excel Bid Form.
6) Sign the Excel Bid Form signature page in blue ink.
7) Scan and upload the Pricing Bid Form with your submittal.
Pricing form must be fully completed, signed and submitted with Bidder’s submittal.
Pricing form(s) MUST be fully completed and submitted with each Respondent's submittal packet.
NOTE:
All price information to be used in the Bid review must be submitted on this Bid form, as is. Manipulating or altering this Bid form may result in this bid being non-responsive. Any exception or deviation from this Bid Form should be included in the Exceptions and Deviations Form to be considered separately.
Only enter pricing in the yellow boxes. All yellow columns/row must include a unit price. If any yellow box is left blank, your bid packet may be rejected as incomplete.
Errors or omissions by either party, may result in the cancellation of the solicitation
Upload the completed Excel Bid Forms workbook in excel format.
Excel file must contain filled in pricing on all tabs for:
• VCCDD Bid Form
Please download the below document, complete, SIGN, NOTARIZE & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please provide a current W-9.
Download from the IRS website, complete, SIGN and include in submittal.
IRS Website Link: Form W-9 (Rev. March 2024)
Please download the below documents, complete, SIGN, NOTARIZE & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below document, complete, SIGN & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN, NOTARIZE & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN and upload.
Please upload a COI or Letter of Insurance for informational purposes only.
Please download the below document, complete, SIGN and upload.
Please download the below documents, complete, SIGN & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please download the below documents, complete, SIGN, NOTARIZE & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please upload copies of required licenses or certifications that have not expired:
1.) Florida State Contractors License or Florida State General Builders License
2.) MOT Certification, Intermediate
Please download the below documents, complete, SIGN & upload.
This form is in Microsoft Word for your convenience to facilitate efficient form completion requiring typed or printed input.
Do not alter or change this form. Any alteration or change may result in the rejection of the submission.
Please upload a Bid Bond (10% of bid amount)
A satisfactory bid bond executed by a surety insurer authorized to do business in Florida and the Respondent (Principal) should identify applicable District(s) as the Owner/Obligee, in an amount equal to ten percent (10%) of the bid and shall be submitted with each response. No bid shall be withdrawn for a period of ninety (90) days subsequent to the solicitation opening without the written consent of the District.
Applicable Districts:
Village Center Community Development District
Please upload a Surety Letter from a Certified Company:
Applicable District(s):
Village Center Community Development District
Upload AIA G703 or equivalent (Schedule of Values) and construction schedule, which are required.
Mandatory - Only those vendors who are present will be permitted to submit a bid/proposal in response to this solicitation
Select "Yes" if projects bid at $200,000 and above.
Please select the ones above AND any additional insurances needed below:
Respondents without these qualifications will be rejected.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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