Active SLED Opportunity · FLORIDA · CITY OF TAMPA
AI Summary
The City of Tampa seeks qualified proposers to provide repair and maintenance services for its diverse diesel engine fleet, including trucks and construction equipment. Services include diagnostics, preventive maintenance, repairs, and parts replacement to support municipal operations. The opportunity is a Request for Proposal with a due date of June 29, 2026.
The City of Tampa (“City”) operates a diverse fleet of Light, Medium, and Heavy Trucks, Construction Equipment, and Industrial Equipment to support essential municipal services, including public safety, emergency response, and daily City operations. While the City’s Fleet Maintenance Division (FMD) is responsible for routine maintenance and repair, there are periods of increased workload, emergency situations, or extenuating circumstances that require supplemental repair services beyond the FMD's capacity. The City is seeking qualified and experienced Proposer (s) to provide reliable, timely, and cost-effective repair and maintenance services for diesel vehicles and diesel equipment. The City of Tampa's fleet includes a wide range of makes and models from 1984 to the current model year. Services include, but are not limited to, diagnostics, preventive maintenance, repairs, and parts replacement, and inspections all performed in accordance with manufacturer and industry standards. The Successful Proposer (s) will work under the direction of the City’s FMD to ensure fleet readiness, minimize vehicle downtime, support critical City operations, provide labor, parts, and associated shop supplies. Also the Successful Proposer (s) shall comply with all applicable Federal, State, and laws/local regulations, and deliver services in a professional and efficient manner.
The City of Tampa maintains an extensive fleet of vehicles and equipment that are essential to the delivery of municipal services. The fleet includes Light, Medium, and Heavy Trucks (Class 2 through 8, 6,001–80,000 lb. GVW), Construction Equipment and Industrial Equipment of various American and Foreign manufacturers. These vehicles and equipment support a wide variety of City operations, including public safety, emergency management, sanitation, transportation, and general municipal services.
The City’s Fleet Maintenance Division (FMD) is responsible for the routine maintenance, preventive care, and repair of the fleet. However, during periods of peak workload, unexpected failures, or emergency events, the FMD’s capacity may be exceeded. To maintain fleet readiness and ensure uninterrupted municipal operations, the City requires supplemental repair and maintenance services from qualified Proposer(s).
The City prioritizes the use of Original Equipment Manufacturer (OEM) components or approved equivalent parts, adherence to industry and manufacturer repair standards, and timely, cost-effective service delivery. Proposer (s) must be capable of supporting the City’s operational requirements while ensuring compliance with all applicable safety and occupational regulations.
Please include the following information regarding your Authorized Representative:
How is your business organized?
Is your business licensed (unless exempt by applicable law), permitted and certified to do business in the State of Florida?
Enter your Florida Business License Number here.
As a Bidder, any document you submit to the City of Tampa may be public record and be open for personal inspection or copying by any person. In Florida “public records” are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made, or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section 119.011(11), F.S. A document is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Florida law.
Do you claim any exemptions from the public records laws?
Upload a redacted copy of your submittal.
By claiming that parts of the proposal are exempt from the public records law, and uploading a redacted copy, the Proposer agrees to protect, defend, indemnify, and hold the City of Tampa, its officers, employees, and agents free and harmless from and against any and all claims arising out of a request to inspect or copy the proposal. The Proposer agrees to investigate, handle respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the City of Tampa and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.
For purposes of determining any possible conflict of interest, all Proposers, must disclose if any elected or appointed officer of the City of Tampa, City of Tampa employee(s), or any immediate family member* or close personal relation** of an elected or appointed officer of the City of Tampa or City employee(s) is also an owner, corporate officer, agent, employee, stockholder, or has a controlling financial interest***, etc., of their business.
*Immediate family means spouse, parents and children of the person involved.
**Close personal relationship means dating, cohabitation, and/or having an intimate sexual relationship. Dating includes but is not limited to casual dating, serious dating, or casual sexual involvement where the parties have no intention of carrying on a long-term relationship, cohabitation, and any other conduct or behavior normally associated with romantic or sexual relationships. This definition applies regardless of the sexual orientation of the employees involved. Persons involved in a close personal relationship shall be referred to as a "close personal relation."
***Controlling financial interest means ownership, directly or indirectly, to ten (10) percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten (10) percent or more in a firm, partnership, or other business entity or such other interest or position in a business entity sufficient to allow him or her to control its operations.
Do you need to disclose any Conflicts of Interest?
List the name(s) of the City employee, elected or appointed official, and the position(s) with your business
Specifically state the Proposer’s understanding of the work to be accomplished and make a positive commitment to perform the work in SCOPE OF SERVICES.
Please download the below documents, complete, and upload.
No Successful Proposer shall assign the contract or any rights or obligations thereunder without the written consent of the City. The Successful Proposer shall be required to perform with its own forces at least fifty-one (51) percent of the work, unless prior written consent to subcontract a greater percentage of the work first obtained by the City. In the event of such approved subcontracting, the Successful Proposer agrees to provide the City with written documentation relative to the Subcontractor(s) solicited, or that will be employed in this award, including but not limited to submittal of attached the following Schedule of Sub-Contracting Forms:
These forms must be completed (including signatures) and submitted with all proposals. Submittals that do not contain these completed forms may be deemed “non-responsive”. Instructions on completing the forms are included after each form in this RFP package.
Subcontractor shall be defined as a business enterprise, firm, partnership, corporation, consultant, or combination thereof having a direct contract with a prime contractor for any portion of the advertised work that is awarded by the owner/owner's representative.
Supplier shall be defined as a business enterprise that either directly contracts with a Prime Contractor/Consultant or directly contracts with a Subcontractor under such Prime Contractor/Consultant to provide materials, supplies or equipment in connection with a Contract awarded by the owner/owner representative. A Supplier may be a regular dealer, distributor, or manufacturer.
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Will you be using Sub-Contractors?
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The bid opening is Monday, June 29, 2026. This form is due to Inger Welch(inger.welch@tampagov.net) within 10 days of opening date if you are going to utilize sub-contractors under this award. See attachments for DMI-40 form.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
By clicking Confirm below, the Proposer complies with all of the requirements of the RFP package including but not limited to Communication Policy and City of Tampa Ethics Code contained in SECTION "GENERAL CONDITIONS".
NOTE: When Proposer is a corporation, the president, vice president or other person duly authorized to bind the corporation shall set out the corporate name in full beneath which he/she shall sign his/her name and give the title of his/her office or position. The proposal shall also bear the seal of the corporation attested by its corporate secretary. Proposals signed by a person other than an officer of the corporation, shall be accompanied by evidence of authority.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please upload your bid proposal documents here.
Please download the below documents, complete, and upload.
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Will this be awarded to one (1) vendor or to multiple vendors?
Does this project require insurance?
The period of the contract shall be for "_________ " from the effective date of the award.
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How many renewal options will there be?
How long is each renewal period?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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