Request for Applications for Primary Banking Services

Project number 2026-RFA-012 is for Request for Applications for Primary Banking Services. Proposals are due no later than 2:00 pm on Thursday, August 20, 2026. The City of Heath is seeking proposals from qualified financial institutions to provide comprehensive primary banking and treasury management services, including commercial banking, online banking, ACH, and wire services, fraud prevention, collateralization, remote deposit capture, investment-related banking support, and other related depository services. The City intends to award a contract that provides the best overall value based on service capabilities, technology pricing, financial strength, and responsiveness. The initial contract term will be two (2) years with options to renew annually for up to five (5) additional one-year terms, subject to City Council approval.

Background

The City of Heath is seeking a long-term banking partner to provide reliable, secure, and innovative primary depository and treasury management services that support the City's growing financial operations. The City is committed to maintaining sound financial management, safeguarding public funds, and utilizing bank technology that enhances operational efficiency, security, and customer service.

The City seeks a banking partner that offers responsive relationship management, robust treasury management tools, competitive earnings and fee structures, and strong fraud prevention capabilities. Respondents are encouraged to demonstrate innovative solutions that improve cash management, streamline banking operations, integrate with the City's financial systems, and support revolving banking needs.

The City values a collaborative partnership with a financial institution that understands the unique requirements of municipal government and is committed to delivering exceptional service, proactive communication, and long-term value to the City and its residents.

Project Details

• Reference ID: 2026-RFA-012
• Department: Finance
• Department Head: Jay Ayers (Director of Finance)

Evaluation Criteria

• Application Requirements —

  Respondents shall submit their application electronically through the City of Heath's OpenGov Procurement Portal.

  Prior to submitting an application, respondents are responsible for downloading and reviewing all documents contained in the Attachment section of this solicitation, including the Request for Applications (RFA), Banking Services Fee Schedule, City of Heath's Investment Policy, and any addenda issued by the City.

  Each application shall include, at a minimum:

  • One (1) complete Request for Applications (RFA) with responses to all required questions. The completed RFA shall be converted to PDF prior to upload and should include the financial institution's name in the file name (e.g., Heath Depository RFA - ABC Bank.pdf)
  • One (1) complete Bank Services Fee Schedule using the Excel template provided in the Attachments section.  The completed file shall be uploaded in Microsoft Excel format and include the financial institution's name in the file name (e.g., Heath Fee Schedule - ABC Bank.xlsx).
  • All required supporting documentation, disclosures, certifications, references, and any additional attachments identified in the RFA.
  • Any exceptions, conditions, or qualifications to the City's requirements shall be clearly identified within the RFA, together with supporting explanations, documentation, and proposed alternative language, if applicable.

  Respondents are solely responsible for ensuring that all required documents have been completed and uploaded prior to the submission deadline. Incomplete or late applications may be deemed non-responsive and may not be considered for award.

   

Submission Requirements

• Before You Begin
• Before completing this questionnaire, respondents must download and review all documents contained in the Attachments section of this solicitation. These documents contain the City's complete requirements, application instructions, required forms, certifications, and support information necessary to prepare a responsive application. —

  Please download, complete (as applicable), and upload the following documents with your submission.

• Solicitation Acknowledgement
• Have you downloaded and reviewed all documents contained in the Attachments section of this solicitation, including the Request for Applications (RFA), Bank Services Fee Schedule, City of Heath's Investment Policy, and any addenda issued by the City? (required)
• Required Submittals
• Please upload your completed Request for Applications (RFA). (required) —

  Instructions: Download the Request for Applications (RFA) from the Attachments section of this solicitation.  Complete the RFA in its entirety, including all questions, certifications, disclosures, and required forms.  Convert the completed RFA to a searchable PDF and upload it here.  The PDF shall be named using the following convention: Heath Depository RFA - [Financial Institution Name].pdf (e.g. Heath Depository RFA - ABC Bank.pdf)

• Please upload your completed Bank Services Fee Schedule. (required) —

  Complete the Bank Services Fee Schedule using the Microsoft Excel template provided in the attachments section of this solicitation.  The completed file must remain in Microsoft Excel format and must not be converted to PDF.  Please name the file using the following convention: Heath Fee Schedule - [Financial Institution Name].xlsx (e.g., Heath Fee Schedule - ABC Bank.xlsx)

• Please upload all additional documents required by RFA. (required) —

  Instructions: Upload all supporting documentation required by the RFA, including the Pro Forma Analysis, Securities Safekeeping Schedule, required disclosures, certifications, references, and any additional documentation requested by the City.

• Exceptions
• Does your institution propose any exceptions, conditions, or qualifications to the requirements of the solicitation? (required)
• If yes, please provide a summary of the proposed exceptions, conditions, or qualifications.
• Certifications
• Does your institution certify that all required documents have been completed and submitted in accordance with the requirements of this solicitation? (required)
• Does the individual submitting this application have the authority to bind the financial institution? (required)
• Please provide the name and title of the individual authorized to submit this application on behalf of the financial institution. (required)
• Does your institution acknowledge that it is responsible for reviewing all solicitation documents and any addenda issued through the OpenGov Procurement Portal prior to submitting its application? (required)