Request for Information (RFI) Employee Benefits Brokerage & Consulting Services

The City of Carmel, IN is seeking responses for Request for Information (RFI) Employee Benefits Brokerage & Consulting Services. Vendors may submit their responses electronically to the e-Procurement Portal at the following link: https://procurement.opengov.com/portal/carmelin. Responses are due at 4:00 pm on Monday, May 4, 2026.

Background

The City of Carmel, Indiana is issuing this Request for Information (RFI) to gather information from qualified firms that provide employee benefits brokerage and consulting services in support of the City’s Health and Welfare Plans.

This is not a Request for Proposals (RFP) or a Request for Quotations (RFQs). This RFI does not constitute a solicitation or a commitment by the City to award a contract.

The purpose of this RFI is to better understand the marketplace, best in-class pharmacy oversight, available service models, industry best practices, compensation approaches, and the capabilities of firms serving self-insured employers, including government entities. Information received through this RFI may be used to assist the City in future procurement options.

Project Details

• Reference ID: RFI-2026-001
• Department: Administration
• Department Head: Sue Finkam (Mayor)

Evaluation Criteria

• Firm Accessibility, References and Experience (10 pts)
• Differentiation & Model (10 pts)
• Measurable (Med/Rx) Results (20 pts)
• Population Health Strategy (15 pts)
• Pharmacy Model (10 pts)
• Service Model (10 pts)
• Compensation Alignment (20 pts)
• Transparency & Independence (5 pts)

Submission Requirements

• Respondent Submittals (without Cost) (required) —

  Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

  (Do not upload cost information in here)

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.