Request for Proposal for Professional Consulting Services for Comprehensive Classification & Compensation Work

NOTICE IS HEREBY given that the City of Hayward invites sealed proposals for 26-050 Request for Proposal for Professional Consulting Services for Comprehensive Classification & Compensation Work.  Each proposal shall be in accordance with the general provisions for purchase of work and services on file in the office of the HR, 777 B Street, Hayward, CA 94541-5114. All proposals must be submitted to the City's eProcurement Portal by 4:00 pm on Thursday, June 25, 2026 and clearly identified with RFP title, number, company name and due date.  It is the sole responsibility of the proposing firm to ensure that proposals are received prior to the closing time, as late bids will not be accepted and deemed nonresponsive.

Background

The City is governed by a City Council / City Manager form of government.  The City Council is made up of six members plus a mayor that serves as the head of the City Council.  The City Council appoints a City Manager to oversee the City’s twelve departments.  

Background Summary

• Population: 162,954
• Current Number of Employees: 831
• Proposed 2026/2027 Annual City Operating Budget (including General Fund): $539.8 M
• Proposed 2026/2027 Annual General Fund Budget: $248.5 M
• Fiscal Year: July 1 – June 30
• Number of Departments: 14
• Governance Structure: City Council / City Manager
• Utility Customers: 34,240
• MOUs: 9
• Housing Units: 49,000 

Additional information regarding the City of Hayward may be obtained at:  http://www.hayward-ca.gov

Additional information regarding the City of Hayward, including copies of Memoranda of Understanding (MOU) 
may be obtained at: https://www.hayward‐ca.gov/your‐government/departments/human‐resources/mous

Project Details

• Reference ID: 26-050
• Department: HR
• Department Head: Ian Tecson (Director of Human Resources)

Important Dates

• Questions Due: 2026-06-04T23:00:00.000Z
• Answers Posted By: 2026-06-18T23:00:00.000Z

Evaluation Criteria

• Proper submittal of ALL documentation as required by this proposal (10 pts)
• The greatest benefits to the City as it pertains to: Related experience in the areas covered in the RFP (10 pts)
• Responsiveness of the proposal to the Scope of Work required (10 pts)
• Experience of the business and individual members of the business in accomplishing similar services (10 pts)
• Environmentally Preferable Purchasing (10 pts)
• Organization of proposal and completeness of request (10 pts)
• Management approach  (10 pts)
• Compensation  (10 pts)
• Other information that may be required or secured (10 pts)

Submission Requirements

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the proposal requirements including the sections:

  1. General Conditions
  2. Special Provisions and Specifications
• Do you have issue with any particular clause(s) of the City’s standard Professional Services Agreement? (required) —

  If any portion of the City’s standard Professional Services Agreement is unacceptable to your firm, please identify the particular clause(s) in a separate letter to the City submitted with your proposal.

• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here, which includes the following:

  1. Bid Summary
  2. Statement of Experience and Qualifications
  3. Non-Collusion Declaration
• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of XXXXX of the total bid price, payable toCity of Hayward, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanThursday, June 25, 2026 addressed to:

  City of Hayward
  Rita Perez
  777 B St.
  Hayward,CA94541

  Please have the Bidder Name, Contract Title ("Request for Proposal for Professional Consulting Services for Comprehensive Classification & Compensation Work"), and Contract Number ("26-050") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Hayward so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Local vendor, or minority/women-owned business (required) —

  Please state whether you are a local, minority, and/or women-owned business.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Mandatory Pre-Bid Meeting? (required)
• Optional Pre-Bid Meeting? (required)
• Is Feasibility Study APPLICABLE? (required) —

  If yes, please provide

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Project Overview (required) —

  Enter Project Overview for Scope of Work

• Project Description (required) —

  Enter Project Description for Scope of Work.  "The City desires _______"

• Project Goals (required) —

  Enter Project Goals for Scope of Work

• Project Deliverables (required) —

  Enter Project Deliverables for Scope of Work

• Purpose of Feasibility Study Phase (required) —

  Insert language if Feasibility Study is applicable.  Example: "The purpose of this phase is to...."

• Feasibility Study Requirements (required) —

  enter Feasibility Study Requirements

• Feasibility Study Financial Analysis (required) —

  enter Feasibility Study Financial Analysis

• Feasibility Study Project Planning and Implementation (required) —

  enter Feasibility Study Project Planning and Implementation

• Feasibility Study City Council Participation (required) —

  enter project info from study sessions to update Hayward City Council and/or the Council Sustainability Committee on Project Planning and Implementation

• Feasibility Project Assessment —

  "This will involve an overview evaluation of ____"

• Environmentally Preferable Purchasing (required)