Request for Proposal for Solid Waste Collection Services, Including Garbage, Source Separated Recyclable Materials, and Source Separated Organic Waste

Q (No subject): Page 43 Section 11 of the RFP states: “The selected Collector must have its primary service hub within a 5 mile radius of the Suisun City Library (601 Pintail Drive), including services such as an office, service yard, household hazardous waste facility, recycling facility, batteries/oil/paint/anti-freeze facility, etc.”   Will the City consider adjusting this requirement to have these services within a 12-mile radius? This will open the RFP to more bidders.

A: Thank you for your question. The City of Suisun City places a high value on ensuring continuity of service for all residents and businesses. The requirement outlined in Section 11 of the RFP—that the selected Collector maintain its primary service hub within a 5 mile radius of the Suisun City Library (601 Pintail Drive)—is intended to support reliable, timely, and efficient service delivery, including emergency response, operational oversight, and access to required facilities. After careful consideration, the City reaffirms that the 5 mile radius is the minimum distance requirement for this RFP.

Q (No subject): Page 21 of the RFP states that all Residential Customers are to be serviced on Monday; can you confirm this is accurate, and that you would like all residential customers to continue to be served on Monday only?

A: The City is willing to review proposed alternative service day schedules; however, the City’s preference is to maintain residential collection on Monday.

Q (Audited Financial Statements Request): We have audited consolidated financial statements at the parent company level; however, the wholly owned subsidiary entity proposing this work does not maintain separate audited financial statements. Will the City accept the parent company’s audited consolidated financial statements (including SEC Form 10 K filings) in satisfaction of the financial qualification requirements?

A: The City can accept the parent company’s consolidated financial statements in satisfaction of the financial requirements. Thank you.

Q (No subject): Thank you for responding quickly to our question regarding the City’s requirement that the primary service hub be within a 5-mile radius of the operations yard. We understand that this radius requirement is focused on prioritizing service. Would the City consider the contractor having the truck and maintenance yard outside the 5 mile radius but any service that requires in-person customer interactions, such as household hazardous waste drop off, white good drop off, customer service office, and a recycling buyback center, within that 5 mile radius?

A: Yes, the City would consider this scenario as long as there is no significant delay in responding to missed/problem service issues. Thank you.

Q (No subject): Page 5 of the RFP states “Collectors are encouraged to include in their Proposals any additional/optional services they propose to provide beyond those described in the Base Scope of Services.” Can the City give any insight into what other additional optional services they may be interested in?

A: The City’s expectation is that submitting Collectors recommend any additional/optional services that they think would benefit the City but that were not included in the Base Scope of Services. There may or may not be additional/optional services to propose. Thank you.

Q (No subject): Page 11 of the RFP requests that a “description of how new collection vehicles will be provided.” Is the City expecting all bidders to provide new collection vehicles at the start of the contract? What is the definition of “new”?

A: No, the expectation is not that the selected Collector provide all new collection vehicles at the start of the contract. This request is to ensure Collectors are outlining now new vehicles will be incorporated into their existing fleet. There is no specific definition for “new”. Thank you.

Q (No subject): Will the City require proposers to submit a proposal bond? If so, what will be the required bond amount?

A: No Proposal Bond is specified or required for this RFP. A Performance Bond will be required (page 39). Thank you.

Q (No subject): We understand that Section V page 20 of the RFP states: “The selected Collector and the City will enter into a Franchise Agreement, in a form acceptable to the City, and at a minimum, meeting the requirements described in this Base Scope of Services, as modified by any negotiations between the City and the selected Collector.” Does the City intend to provide a copy of the franchise agreement for proposers to review prior to the submission date?

A: No, a copy of the Franchise Agreement will not be released prior to the submission date. Thank you.

Q (No subject): Page 34 of the RFP states: “Invoices shall not be due sooner than the last day of the month or quarter in which the invoice is provided.” This is not typical in our industry for residential customers. Would the City consider 30 days from the date billed for residential customers?

A: Yes, the City would consider this option. Thank you.

Q (No subject): Page 33 of the RFP notes that the CPI Adjustment shall not exceed 5% in any year and that any excess may be added to the rate adjustment in the following year. Would the City consider a roll forward of no more than two years for any CPI adjustments?

A: Yes, the City would consider this option. Thank you.

Q (No subject): Page 25 of the RFP states that "CRV redemption refunds from the Buy-Back Center must be issued to customers at their discretion using one of the following methods: cash payment at the point of redemption, or a credit mechanism (e.g., credit voucher) that can be applied towards the customer's bill for collection services." Recology Buy-Back centers have discontinued cash transactions. Would the City accept CRV refunds issued in the form of a check?

A: Yes, the City will consider this option although the preference is for a cash payment option. Thank you.

Q (Recycling Tons Collected): Attachment A, page 52 provides Residential Recycling tons collected for calendar years 2023, 2024, and 2025, and Attachment A, page 53 provides combined Residential and Commercial recycling tons recycled for the same years. Can the City provide the Commercial recycling tons collected for calendar years 2023, 2024, and 2025?

A: This information is not available to the City as of April 14, 2026. Thank you.

Q (Franchise Fee): For residential and commercial customer bills issued by the Contractor: Is the Contractor permitted to itemize the franchise fee as a separate line item on residential and commercial customer bills?

A: The current practice is that the franchise fee is not a separate line item on residential and commercial customer bills, and the franchise agreement will not permit the itemization. Thank you.

Q (Certified Recycling Buy-Back Center): Page 25 of the RFP document specifies the Contractor shall “Operate a Certified Recycling Buy-Back Center…” Is the City amenable to the Contractor subcontracting operation of this Buy-Back Center to a City approved third-party at their location in Fairfield or City of Suisun?

A: Yes, the City is amendable to considering the subcontracting of a buy-back center in Fairfield or Suisun City as long as it is within the prescribed 5-mile radius in the RFP. Other services, such as HHW, carboard, e-waste, etc. would also need to be within the prescribed 5-mile radius in the RFP. Thank you.

Q (Post-Collection Service Offerings): Mt. Diablo Resource Recovery (MDRR) is interested in offering only post-collection-related services. Does the process allow for this type of standalone participation?

A: No. The current RFP is for full city-wide services for trash/organics/recycling from curb to the end location. Thank you.

Q (No subject): Does the City have a rate for back yard service? Table 1 shows 151 accounts but a rate for those services was not included in tables 21 through 24.

A: The current MOU does not include a Back Yard Service rate. It currently only calls for Push Service (for those with medical conditions). Thank you.

Q (No subject): Do some residential and commercial customers have additional waste, recycle and organics carts and if so, what are those counts?

A: Yes. An account, in some instances, may have additional carts/containers. The RFP does not publish current counts of “additional” carts beyond the bundled base. Attachment A provides current account and container distribution by size/frequency (e.g., Tables 1–6) but not a specific tally of “extra carts” per customer. Proposers should rely on Attachment A tables and propose rates for additional containers per Exhibit 2. Thank you.

Q (No subject): In Attachment A of the RFP, Table 6, it shows commercial customers receiving 1 time per week, 2 time per week, and 3 time per week service. Are there any commercial customers who currently receive more than 3 time per week service? What is the maximum amount of service commercial customers subscribe to (i.e., 3, 4, or 5 times per week?)

A: Attachment A shows commercial bin service up to 5 times per week (Tables 2–3). Section V.A.1.iii requires frequency “as necessary … but not less than one (1) time per week” and does not set a hard maximum; existing data reflect up to 5×/week. If the Proposer offers services to commercial customers on Saturday and/or Sunday, please make this clear in the Proposal. Thank you.

Q (No subject): Can the City clarify the difference between “customer count” and “container count” between carts and containers?

A: Customer Count is the number of customer accounts. Container Count is the number of carts and containers. A single customer account can have multiple carts and/or containers under the single account. Thank you.

Q (No subject): In regard to Attachment A, does the City have any tables more current than FY23 and FY 24?

A: Attachment A includes projected FY23–24 metrics and some calendar-year tonnage through 2025 (11 months) (Tables 16–19). There are no available tables later than FY24 projections for counts/frequencies. Thank you.

Q (Abandoned waste removal support): Section I.1. Abandoned Waste Removal Support states an initial annual payment shall be three hundred and two thousand dollars ($302,000). a. Is this same payment amount (adjusted by CPI) required in each subsequent year of the contract? b. Is this figure the total amount required for Abandoned Waste Removal Support, or do waste disposal costs also apply?

A: Section I.1 sets the initial annual payment at $302,000, paid monthly, subject to CPI adjustment each year. This is the total funding amount paid to the City for abandoned waste removal support; the RFP does not add disposal pass throughs on top of this figure—it is structured as a fixed annual payment (CPI adjusted). Thank you.

Q (Bin quantities): Do the commercial bin counts in Attachment 1, Table 2 and Table 3 include bins supplied to multi-family dwellings?

A: Yes. Section V.A.1.ii (“Optional Bin Service … on the same terms as Commercial Bin service”) and Attachment A Tables (e.g., Table 2, Table 3) organize commercial/MFD bin service together for counts/frequencies. Thank you.

Q (Compactor ownership and provisions): The Collector is required to provide compactor units for a fee to customers. Can the City please answer: a. How many of the current compactors are owned/supplied by the current collector, and can bidders be provided quantities, sizes, and models of the collector-owned and provided compactors? b. Does the current collector own/provide both the compactor units and shells, or just the shells? c. Is it the intention of the City for any new collector to provide full compactor units, or just the compactor shells?

A: Per the current Collector, there are five accounts that subscribe to compactor service. The current Collector does not own any of the five compactors and does not own any compactors in Suisun City. 1 – 30 yard 2 – 20 yard 2 – 15 yard No compactor model data is available as they are all privately owned. The City’s intention is the selected Collector will provide service to any Service Category (except Residential) that requests compactor collection services. Thank you.

Q (Ownership of containers): The RFP requires the selected Collector to supply, maintain, repair, and replace collection containers. For clarity, can the City please answer: a. Will a wholesale replacement of all existing carts, bins, and roll-off boxes are required at the commencement of the Franchise Agreement? b. Will the current collector own all the carts/bins at the end of the current agreement, or are there any requirements on the current collector to transfer ownership of any/all carts/bins should there be a change in collectors?

A: Wholesale replacement at commencement: The RFP does not require wholesale replacement of all carts/bins/roll offs at startup. It requires supplying, maintaining, and replacing to meet Attachment F specs (including one free replacement per type every 10 years and exchanges). Ownership transfer from current collector: The RFP does not specify mandatory transfer of ownership from the current collector. Proposers should plan container deployment consistent with Attachment F and Transition Plan; if any legacy assets are available, that would be addressed during negotiations/transition. Thank you.

Q (State Prevailing Wage Rates): Regarding State Prevailing Wage Rates, a. Please confirm whether the City considers the Solid Waste Collection Services (residential, MFD, commercial, industrial collection/transport/processing activities) to be ‘public work’ subject to California prevailing wage requirements. If yes, please identify which elements of the scope are covered (e.g., collection routes, transfer/transport, City facilities, street sweeping, events, illegal dumping cleanup, customer service, outreach, management of HHW and Buy Back Center) and which are not. b. If any portion of the Solid Waste Collection Services is subject to prevailing wage, please identify the applicable DIR craft/classifications the City expects bidders to use (e.g., driver/operator, laborer, mechanic, etc.) and the wage determination(s) the City intends to apply. c. If the City considers any scope ‘public works’ for prevailing wage purposes, will the City require: (1) DIR contractor registration; (2) project registration (PWC 100); and (3) certified payroll reporting through DIR’s eCPR system for the prime and all subcontractors? d. If the Proposer anticipates subcontracting street sweeping, please confirm whether the street sweeping subcontractor will be required to comply with prevailing wage requirements and any specific DIR reporting/registration requirements the City expects.

A: All work performed for the City that is a Public Works project must be at Prevailing Wage. The City has determined that the solid waste collection services are not subject to prevailing wages, but the street sweeping is subject to prevailing wages based on Coverage Determination PW 2020-005, City of Elk Grove (October 4, 2021). The City will not require DIR contractor registration, project registration, and certified payroll as this is not a Prevailing Wage project. Yes, any subcontractor will be required to pay prevailing wages for street sweeping. Thank you.

Q (No subject): On page 32 Section E, RFP calls for 250 tons of compost or mulch to be bagged for customers consumption. Would the City be amenable to alternate methods for customers to retrieve the product, such as providing shovel and individual bags for customers to fill as needed?

A: The City must receive a total of 250 tons of compost each year. The City expects this volume to be split approximately 50/50 between loose compost and bagged compost. While some compost will go to standard City locations (primarily the bagged compost), the Collector must be prepared to deliver some or all of the loose compost to a secondary location(s) anywhere within Solano County. In addition to the 250 tons mentioned above, the Collector is responsible for administering two (2) separate Compost Giveaway events annually. Each event must provide at least 15 tons of bagged compost to the public. This adds at least 30 tons to the Collector’s annual supply obligation. When combined, the Collector must provide a minimum of 280 tons of compost per year (250 for City use/distribution and 30 for public giveaways). Thank you.

Q (No subject): On Exhibit 1 Cost Proposal Worksheet, may we leave cells blank or consider them 0 if that service has nothing to do with the customer type? For example, for the Bundled Residential Service (95-gallon Solid Waste....), can we leave cells D5, E5, and F5 at zero, since those are not related to residential service with a 95-gallon trash?

A: Yes—if a service/cost doesn’t apply to that customer class, it may be zero. The RFP requires transparency and itemization by class; avoid grouping that obscures cost components. See Section IV.G.6 (Transparency) and Attachment B 1/Exhibit 1 directions. Thank you.

Q (No subject): On Exhibit 1 Cost Proposal Worksheet, why does column F mention industrial but then mention 2CY? Is that supposed to say 20CY?

A: Industrial service in the RFP references roll offs 10/20/30/40 CY, while “2CY” bins are commercial sizes. If Exhibit 1 shows “industrial 2CY,” that is likely a typographical artifact inconsistent with Section V.A.1.iv and Exhibit 2 (Industrial). Treat industrial as roll off/compactor sizes (10–40 CY) in rate proposals; bins (2–7 CY) belong to commercial/MFD. Thank you.

Q (No subject): On Exhibit 1 Cost Proposal Worksheet, should we ensure there is no overlap between line items? For example, a specific expenditure may fall into the category of “SB 1383 compliance” and “Education and Outreach”. Should we apply that expenditure to one section only?

A: Yes—maintain clear cost allocation so the same expenditure is not counted twice. Section IV.G.6 requires transparency; your Narrative Summary (IV.G.6.b) should explain allocation to one section only. Thank you.

Q (No subject): In Section V.A.1.a.ii (page 21 of RFP doc) - The MFD bundles service mentions a 95G Grey Cart and a 96G Blue Cart bundled with it but then mentions a 65G Blue cart in the same section. Will the default bundle for a 95G Grey Cart include a 95G or 65G blue cart?

A: Text in V.A.1.ii contains mixed references (95G and 65G). The intent across services is SFD recycling ~65G and MFD/Commercial: one 65G blue cart included with bundled service (with option to add more at specified fees). Proposers should standardize MFD bundle to one 65G Blue Cart included per the bundled description and treat additional recycling capacity as fee based. The current cart size for recycling (blue lid) is 65G. Thank you.

Q (No subject): In Attachment F, the cart specifications call for the carts and lids to be in compliance with Cal Recycle color standards. Will color compliant lids with uniform color bodies (grey, for example) for curbside carts be sufficient to comply with Cal Recycle standards as is with SB 1383?

A: Attachment F requires color compliant lids and bodies per Applicable Law (SB 1383 standards). Uniform body colors with color compliant lids are acceptable if compliant with CalRecycle standards; ensure labeling and decals meet Attachment F. Thank you.

Q (No subject): Considering the start date of July 1, 2027, will CPI adjustments (rate increase) be applied annually for fiscal year starting July 1 or will CPI adjustment apply starting January 1 of each year? Should CPI adjustments begin each July, which preceding months of CPI data should be used for applying rate increase?

A: The annual CPI adjustment will occur on July 1st of each calendar year. Thank you.

Q (No subject): On page 5 Section II, one of the stated goals is to assist in achieving State of California’s overall diversion rate of 50%. Is this request a soft guideline or a contractual minimum diversion rate? Is there a method for calculating the diversion rate that does the City favors?

A: Section II states assisting the City in achieving/maintaining/exceeding the State’s 50% overall diversion rate. Section V.A.4 and SB 1383 sections set operational obligations and reporting to meet diversion requirements under Applicable Law. The 50% is a policy goal aligned with AB 939, with compliance demonstrated through required reporting and route audits; calculation follows CalRecycle methodologies (EAR/SRRE). Thank you.

Q (No subject): On page 14 Section IV, proposal requirements state a resume must be provided for each key staff proposed. If there is a staff position, unfilled or being added, essential for administering the contract services, can the position be listed in Key Staff Persons section with just the role and responsibilities?

A: Section IV.5 requires resumes for each key staff proposed. If a position is unfilled but essential, list the role/responsibilities and provide resumes for current key staff; unfilled roles can be described, but you should still demonstrate organizational capability. Thank you.

Q (No subject): On page 19 Section IV subsection J.2.a, RFP states the award will be based on the lowest rate for Residential (Single-Family) monthly service for 95-gallon bundled rate (RSF 95g Rate) with b-j evaluated on pass/fail basis. In subsection J.1, the Evaluation Process states the objective is to select the contractor that “best satisfies the City’s goals and requirements.” Does this mean that awardee will be chosen purely on rate or value for bundle services or best fit to meet City’s goals and requirements (reference to Section II)?

A: Section IV.J.2 specifies award based on the lowest RSF 95g monthly bundled rate, provided criteria b–g are pass/fail met (“best satisfies the City’s goals and requirements” frames the overall process, but pricing decides among passers). If multiple proposals tie on RSF 95g, City reserves right to incorporate Commercial/MFD and Industrial rates in recommendation. Thank you.

Q (No subject): On page 31 Section V, regarding residential newsletters, should the newsletters be distributed quarterly amounting to four total issues or are only 3 issues of the newsletter required to be distributed?

A: Section V.D.2 states “Develop three (3) residential newsletters with each to be distributed quarterly.” That is three issues total, with quarterly distribution cadence (e.g., 3 quarters in the year) for each of the three newsletters. Thank you.

Q (No subject): Under Recordkeeping Requirements and Assistance subsection 2 Reporting, annual financial statements are required to be included in the annual reports. Are the financial statements referenced for the company or specific to servicing the contract? What specific financial details are required to be reported annually?

A: The financial statements referenced are specific to servicing the contract. The specific details required to be reported annually are listed in the RFP. Thank you.

Q (No subject): Will you please define and distinguish “on-premises services” from “push services”?

A: On Premises: Collector retrieves/returns carts from a location on the customer’s property (for customers with qualifying conditions or constraints). No cost for qualifying SFD customers. Push: Collector provides cart movement service (pushing carts to curb/alley for collection) upon request for a specified fee (SFD, MFD, Commercial). Thank you.

Q (Push Fees): How many current SFD customers receive on-premise (push) service at no additional charge?

A: The RFP does not provide current counts of SFD customers receiving free on premises service nor those who purchase push service. Attachment A Table 1 lists Backyard (Roll Out) Service: 151 accounts, which likely corresponds to on premises roll out, but the RFP does not separate free vs. fee in current counts. Thank you.

Q (No subject): How many current SFD customers receive on-premise (push) service for a specified fee?

A: Push Service is not currently offered through the existing Franchise Agreement. Thank you.

Q (No subject): On page 21 of the RFP, MFD Cart Service: Can the please clarify whether the bundle includes a 95-g or a 65-g Blue Recycle Cart? Both size options are currently used in this paragraph.

A: See answer above: standardize MFD bundled recycling to one 65G cart included; additional carts/bins are fee based. Mixed references in the text should be harmonized in proposer rates to 65G for bundled inclusion. Thank you.

Q (No subject): For the Used Motor Oil Collection program, page 24 of the RFP says that the City covers the actual cost of the associated with this Service. Will the City please confirm that the costs covered by the city include the receptacles for collection, the processing/disposal of the collected materials, and the labor expenses associated with the actual collection event?

A: Section V.A.1.c (Miscellaneous Collection Services) states City covers the actual costs associated with the curbside used motor oil and filter service. The Collector provides container, pickup service, disposal. As an example the cost to the City for curbside collection was $405 for FY25 and for FY22 the curbside cost to the City was $615. Thank you.

Q (No subject): Will the City please clarify that the "Waste Oil Drop-off Program," on page 24 of the RFP is referencing to motor oil, cooking oil, or some other type? If this is intended to motor oil, will the City please clarify its intentions of having both a curbside collection and drop-off program for used motor oil? (page 24 of the RFP)

A: Please re-read page 24 of the RFP. Waste Oil Drop-Off Program and Used Motor Oil Collection Service are two separate programs. Thank you.

Q (No subject): Will the City please clarify its intended quantity of mail-back containers for Sharps materials to be given to SFD and MFD customers per year? For example, 1 per year, 1 per quarter, unlimited, etc.

A: The RFP mandates a Sharps Mail Back Program at no additional cost, but it does not specify an annual quantity cap (e.g., 1 per year vs. unlimited). Proposers should describe availability assumptions in Education/Outreach and Customer Service Plans. Thank you.

Q (No subject): Will the City please clarify the difference between the BOPA drop-off program and the Battery Drop-off program? Since batteries are included in the BOPA program, we would like to know the difference between the programs.

A: BOPA Drop Off: Batteries, Oil, Paint, Antifreeze—one site, free, Mon–Fri during business hours at Proposer's facility. Battery Drop Off Program: Drop-off at three (3) City facilities, with Collector pick up at least four (4) times per year, disposal at permitted hazardous waste facility. Thank you.

Q (No subject): In either addition to, or in in lieu of, would the City consider the inclusion of an Overage fee for non-frequent instances in which a customer disposes of excess waste beyond their container's size? Given the non-frequency of these instances, it wouldn't neccessarily warrant a change in the customers' container size and/or service frequency

A: The RFP already contemplates overage management: customers may request collection of overages for a specified rate; Collector implements overage correction procedures (non collection notices; container adjustments). You may propose a distinct “Overage Fee” schedule consistent with Section V.A.1.g (Overage Procedures) and Exhibit 2 special charges. Thank you.

Q (No subject): Are collection vehicles required to be "new," upon commencement of the agreement?

A: Please see response to similar question about. Vehicles: Must meet equipment requirements; no blanket “new only” requirement, but vehicles must be high quality, clean, compliant (with GPS/cameras) and meet CARB/clean air requirements; street sweepers ≤ 10 years old. Thank you.

Q (No subject): Are containers required to be "new," upon commencement of the agreement?

A: Containers: Must meet Attachment F specs (post consumer recycled content; color/labeling standards). No blanket “new only” requirement, but you must ensure inventory meets specs and service standards. Thank you.

Q (No subject): Page 28 of the RFP states, "Collected construction & demolition debris shall be transported to and processed at an approved landfill." Assuming that the City intends to fulfill the requirements of Cal-Green, may a proposer identify a certified C&D processing facility in lieu of transporting/processing the material to an "approved landfill?"

A: Yes. Section V.A.3 currently states “Collected construction & demolition debris shall be transported to and processed at an approved landfill.” If you propose processing at a certified C&D processing facility to meet CALGreen diversion, you can include this as an innovation in your Operations/Sustainability Plan, subject to City approval—consistent with “Use of Approved Facilities” and Diversion Requirements. Thank you.

Q (No subject): Liquidated Damages are referenced on page 37 of the RFP, however, the RFP does not include a list of instances in which a liquidated damage might be assessed? Is the City able to provide a list of such applicable liquidated damages?

A: Section K.3 confirms liquidated damages will be charged for service failures, with amounts set forth in a schedule to be included in the Franchise Agreement. The RFP does not include the detailed schedule; it will be part of the negotiated agreement. Thank you.

Q (No subject): In order to properly offer employment to any displaced employees from the prior franchisee, can the City please disclose the current wages and benefits of the existing workforce servicing the contract today?

A: No. The City does not have this information.

Q (No subject): Can the City please clarify the quantity of route reviews it wishes the Contractor to conduct on an annualized basis? For example, 1% of all containers on each route or 25 containers on each route, whichever is greater.

A: This is a duplicate question. Thank you.

Q (No subject): Are all rates proposer includes in Exhibit 1 and 2 meant to be July 1, 2027, rates?

A: Yes. The new Franchise Agreement will begin on July 1, 2027. Thank you.

Q (No subject): On page 35, RFP mentions credits for MPUs. How does the City plan to identify customers whose “containers were properly set out” by 6am, in the correct location, in the proper way?

A: This will be the honor system for both the residents and for the Collector. The Collector may have knowingly missed routes that day and/or confirmed field observations in instances where carts are overloaded. All information will be considered in determining if a credit is warranted. This may also be part of the negotiation process with the selected Collector. Thank you.

Q (No subject): On Exhibit 1 Cost Proposal Worksheet, is the intention that all costs in C5:37 add up to the monthly rate in cell C38, and so forth for columns D-F, that their costs in rows 5-37 (disregarding grayed out boxes) add up to the value in row 38?

A: No, the intention is that the total in Cell C38 is equal to all costs in C5:34. C35 was included in the total for Column and has been corrected within the updated Exhibit 1 released as Addendum #1. Please see updated Exhibit 1 released as Addendum #1. Thank you.

Q (No subject): On Exhibit 1 Cost Proposal Worksheet, is the intention that all costs in C5:F5, when added together and multiplied by 12, equal the value in cell B5, and so forth for all remainder of the sheet. Should all values in column B be equal to (C+D+E+F)*12. If not, can you expand on what the “Annual Cost for Services” is and if it can be left blank?

A: The City wants to be able to see the Annual Cost per service item but also wants to see how that Annual Cost is expressed as a monthly cost for each service category. The goal is to have 1) an Annual Cost for Services for each service item listed in Column A, and 2) to the expression of the total Annual Cost for each service item listed broken down as an individual monthly cost expression for each service category. The desire is be able see how the monthly service cost for each service item relates to the total monthly service cost for each service category as well as to the Annual Cost for Services for each service item. If a service item does not have a monthly cost expression in one or more service categories, then enter a zero into that cell for that service item. This will indicate that that service category does not bear a portion of the Annual Cost for that service item. As an example, there may be no expression/portion of cost to Commercial/MFD or Industrial for the two annual bulky waste pick-ups per year (Row 8). In that case, enter a zero in that service category while (as a possible example) the Abandoned Waste Support service item (Row 25) may be expressed as a monthly cost distributed between all three service categories – residential, commercial/MFD, and industrial. Thank you.

Q (No subject): On Exhibit 1 Cost Proposal Worksheet, is the “push service rate” for both SFD and MFD but not Commercial? Section V.A.iii., lists push service rate under commercial services but there is no rate on the cost proposal worksheet.

A: Exhibit 1 has been updated to include a Commercial push service rate option. Thank you.

Q (No subject): On Exhibit 1 Cost Proposal Worksheet, while cell E38 cannot exceed 180% of C38, and F38 cannot exceed 680% of C38, can individual line-item values exceed those requirements? For example, can cell E34 exceed 180% of cell C34?

A: Assuming we are understanding your question correctly, yes, individual service item costs can exceed the threshold percentage amounts in the total monthly cost cells (E38 and F38) as long as the final total amounts in E38 and F38 meet the percentage thresholds listed. Thank you.

Q (No subject): In Section V, subsection A.1.a.(i), can haulers write own criteria and application requirements for On Premises services, or will City provide specific criteria that meets this customer segment? Is there any documentation (e.g., medical letters) that can be required to receive this free benefit?

A: Yes, documentation can be required to be eligible for this program. This is an item that can be discussed further with the selected Collector. Thank you.

Q (Exhibit 1 formulas): In Exhibit 1, cells D50, F50, and G50 there are formulas which multiply the numbers in D38, F38, and G38 respectively by .046 and then by .67. Can the City please provide clarification on those cell formulas?

A: This was a typo. Exhibit 1 has been updated and is being re-released to reflect the correction. Thank you for checking the spreadsheet carefully.

Q (No subject): On page 22 Section V subsection A.1.a.(ii), RFP states that MFD can receive a kitchen food waste pail upon request (as does SFD) but does not explicitly state that it is available for a specified fee. Are MFD customer requested food waste pails subject to additional fee?

A: This service item is Row 36 in Exhibit 1. Thank you.

Q (Administrative Fee): Section I.3. Administrative Fee in the RFP document states this fee “is not recoverable from any compensation under the Agreement.” However, the Administrative Fee is listed as a cost to be factored into the services in row 27 of Exhibit 1. Would the City like bidders to disregard that row of Exhibit 1?

A: This Row has been removed and Exhibit 1 released as Addendum #2. If Proposer's are using the updated Exhibit 1 from Addendum #1 released short prior to the release of Addendum #1, then please enter zeros into all cells in Row 27 for all service categories. Thank you.

Q (No subject): Can the City please clarify the quantity of route reviews it wishes the Contractor to conduct on an annualized basis? For example, 1% of all containers on each route or 25 containers on each route, whichever is greater.

A: The assumption is that the Proper will follow the CalRecycle guidelines (e.g. SB 1383 guidelines) for Route Reviews. Please clarify proposed Route Review methodology in the submitted proposal. Thank you.

Q (No subject): In reference to page 34 of the RFP, can the City please clarify what the annual "review," costs for reviewing the annual CPI adjustment will be? Will this amount also be subject to annual increases in CPI? If the City does not know the expense of the annual review fee, can the City provide an estimate for the purposes of the estimating the proposer's expense?

A: Please see the top of page 34 which states Collector shall be responsible for paying the City’s actual costs of reviewing the annual CPI adjustment report to support the annual CPI adjustment of the rates. Thank you.

Q (No subject): In Section A, 1 ii (page 22) Multi-Family Dwelling (MFD) Service. Provide one (1) kitchen food waste pail, upon request for individual dwelling units. But for, Single-family dwellings, section V.A.1.i mentions that food waste pails are for a specified rate. Is the intention that the price of food waste pails be bundled in the rate for MFD customers, but be at a price for residential customers? The pricing sheets would indicate that food waste pails should be available for residential and MFD customers, 1 time, at no additional cost, and should be wrapped in bundled service. If in fact residential customers do need to pay, where on the costs sheets do we add that additional cost?

A: Kitchen food waste pails are intended to be upon request to residential and MFD customers. All City residential accounts have already received one kitchen food waste pail, and a set number of pails, on a first come first served basis, have previously been made available to MFR’s in roughly 2022 or 2023. Costs for kitchen food waste pails (upon request) are captured in Rows 7 (residential) and 35 (MFD) in Exhibit 1. Thank you.

Q (No subject): Same question for the MFD Optional Bin Service. 95-g and 65-g Ble Recycle Carts are referenced in the same paragraph.

A: This appears to be a duplicate question as it is asked in the question above. Thank you.

Q (No subject): On page 21 of the RFP, MFD Cart Service: Does each 95-g Grey Garbage Cart come bundled with 1 x 95-g recyle cart? For example, if a MFD property had 10 x 95-g Garbage carts, they also receive 10 x 95-g recycle carts as part of the bundle. Or, does each MFD cart customer recive only 1 x 95-g recycle cart per property regardless of the quantity of 95-g Garbage carts onsite?

A: MFD Service: If an MFD account subscribes to service for 10 – 95 gallon garbage carts, they will receive 10 – 65 gallon recycling carts as part of the bundle. There was a typo in the MFD paragraph – the size for recycling carts is 65 gallon rather than 95 gallon. Residential Service: Customer receive a 95 gallon garbage and organics cart along with a 65 gallon recycling cart as part of the residential service bundle. Any additional carts requested by a residential account beyond the initial bundle are on an individual basis. Thank you.