Request for Proposals (RFP) for Asset Management Services

The County of San Mateo, Department of Housing (DOH or the “County”) is issuing this Request for Proposals (RFP) to solicit proposals from qualified firms or individuals (“Proposers”) to provide professional consulting services related to asset management of County-funded affordable housing, including but not limited to loan compliance monitoring, organizational underwriting, housing quality inspections, and technical assistance to owners of County-funded affordable housing projects.

This RFP encompasses two service categories:

Category 1 – Loan Compliance Monitoring
Category 2 – Physical Inspections

Proposers may apply for one or both categories. The County may award separate contracts to separate vendors for each category or a single contract to one vendor covering both categories, based on the evaluation results and the best interest of the County.

Background

About the Department of Housing

The San Mateo County Department of Housing is made up of two primary divisions: Housing and Community Development (HCD) and the Housing Authority of the County of San Mateo (HACSM). DOH administers a range of federal, state, and local housing programs designed to expand and preserve affordable housing in one of the nation's most costly housing markets. DOH deploys funding through loans, grants, and other financing tools to nonprofit and for-profit developers of affordable housing. DOH also directly owns a small portfolio of properties and holds long-term ground leases and regulatory agreements on projects it has funded.

DOH Portfolio Overview

The Department of Housing (DOH) oversees a multifamily affordable housing portfolio of approximately 100 projects across San Mateo County. DOH’s asset management responsibilities encompass two categories of properties:

County-Funded Properties: Affordable housing developments that have received DOH loans, grants, HOME Investment Partnerships Program (HOME) funds, Community Development Block Grant (CDBG) funds, Measure K or other local housing funds, or Low-Income Housing Tax Credit (LIHTC) equity facilitated through County participation. DOH holds regulatory agreements, deed restrictions, promissory notes, and/or deeds of trust on these properties and must monitor them for continued affordability, financial health, and regulatory compliance throughout the term of the restriction period.

County-Owned Properties: A small number of properties in which the County holds a direct ownership interest, including but not limited to sites acquired through Homekey or other state programs. These properties require active ownership-level oversight, including review of operator performance, site conditions, financial reporting, and ground lease compliance.

The total portfolio is subject to change as new projects are funded or acquired.

Project Details

• Reference ID: 2026-RFP-00540
• Department: Department of Housing
• Department Head: Raymond Hodges (Director of Housing)

Important Dates

• Questions Due: 2026-06-16T00:00:00.000Z
• Pre-Proposal Meeting: 2026-06-08T17:00:00.000Z — https://smcgov.zoom.us/webinar/register/WN_NKs9gsgmQi6SOhKDwLA66A

Evaluation Criteria

• Download the RFP (100 pts) —

  Did you download the RFP.

Submission Requirements

• Minimum Qualifications
• Please confirm your firm is registered with System for Award Management (SAM) (required) —

  SAM.gov

• What is the registered Business Name and Unique Entity ID (UEI) No.? (required) —
  • UEI number can be obtained by registering your business through SAM.GOV
  • Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.
• Procurement Preference for Local Businesses and Local Non-Profits
• Is the Proposer a "Local Business"? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank. 

• Is the Proposer a Non-Profit? (required) —

  A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes. 

• Is the Proposer a "Local Non-Profit" —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• Is the Proposer a Local "Small" or "Micro" Business? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Business” means any business which holds a Small Business Certification awarded by the California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

  “Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

  If the above designations apply, please provide the OSDS provided Certification ID. 

  If this designation is not applicable, please leave blank. 

• Is the Proposer a Local "Small" or "Micro" Non-Profit? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

  “Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

  If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable. 

  If this designation is not applicable, please leave blank. 

• Respond to the Scope of Work in a Separate Document as an Attachment
• Agreement term (years) (required) —

  Update below if needed.

• Is there an extension to this agreement? (required) —

  Is there an extension to this agreement?

• Extension (required) —

  Modify the extension information below, if needed

• Will there be a Pre-Proposal Meeting and/or a Site Visit? (required)
• Include the information that will be covered in the site visit. (required)
• Require vendors to provide References? (required)
• References (required) —

  How many references are required by the vendor? (Number)

• Use Electronic Line Item Pricing? (required)
• Allow vendors to submit Confidential Information? (required) —

  In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP. 

• Sample Agreement (required)