Request for Qualification for Access Control and License Plate Reader (LPR) Services and Closed-Circuit Television (CCTV) for the Tampa Convention Center

Please see attached RFQ documents

Project Details

• Reference ID: 26-P-00337
• Department: Convention & Tourism
• Department Head: David Ingram (Executive Director)

Important Dates

• Questions Due: 2026-06-12T19:00:00.000Z

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The City of Tampa is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Summary —

  Please see attached RFQ documents

• Scope of Work —

  Please refer to the attached RFQ documents for the Scope of Work

• Timeline —

  Release Project Date:	May 26, 2026
  Question Submission Deadline:	June 12, 2026, 3:00pm
  Proposal Submission Deadline:	June 23, 2026, 3:00pm

• Project Contact —

  Bailey Morris

  Contracts & Development Manager

  333 S Franklin St.

  Tampa, FL 33602

  Email: bailey.morris@thetampacc.com

  Phone: (813) 274-5905

• Procurement Contact —

  Lewina Woodard

  Procurement Analyst

  2555 E. Hanna Ave

  Tampa, FL 33610

  Email: lewina.woodard@tampagov.net

  Phone: (813) 274-8354

Submission Requirements

• Authorized Representative’s Information (required) —

  Please include the following information regarding your Authorized Representative:

  • Name
  • Title
  • Mailing Address
  • Telephone Number
  • Email Address
• Type of Organization (required) —

  How is your business organized?

• Business License (required) —

  Is your business licensed (unless exempt by applicable law), permitted and certified to do business in the State of Florida?

• License Number (required) —

  Enter your Florida Business License Number here.

• Please provide your name as listed with Sunbiz. (required)
• Organization Details (required) —

  Numbers of years in business?

  Number of employees?

  Name of principal-in-charge and project manager(s) for various areas of work itemized in the requirements?

• Experience (Knowledge, Expertise, Capabilities) (required) —

  Respondents History. A statement giving a brief history of the respondent's organization and utilization of its available resources for the required services.

  Respondents Qualifications. Information that highlights Firm's particular abilities to successfully complete the services and how the Firm will structure, develop execute and manage the services.

  General Statement of Experience. Include a written, verifiable statement of experience in providing and managing similar services. If the Respondent does not possess an experience similar to the services required, Respondent shall provide any pertinent information or experience Respondent feels may qualify the Firm for consideration.

  Operational Plan. Include a narrative description and/or organizational chart outlining the methods of operation, operational structure, and services to be provided by the Respondent. This description should fully and completely demonstrate the Respondents’ intended methods for servicing the requirements.

  Supplemental Information. Any supplemental information which the Respondent thinks will be valuable to the City in evaluating the qualifications of the Respondent and its individual personnel to provide services as described herein.

• Past Performance (required) —

  Past performance/references relevant to product types needing support. Size and scope of projects should be included.

• Resumes’/Certifications/Licenses (required) —

  Submit resumes of staff that will be assigned to the City. Copies of all licenses and certifications relevant to the qualification section.

• Background Checks —

  The Respondent, its employees, agents and subcontractors must be able to successfully undergo security background checks if awarded the contract.

• Public Record Declaration or Claim of Exemption (required) —

  As a Bidder, any document you submit to the City of Tampa may be public record and be open for personal inspection or copying by any person. In Florida “public records” are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made, or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section 119.011(11), F.S. A document is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Florida law.

  Do you claim any exemptions from the public records laws?

• Exemption from Public Records Law and Agreement to Indemnify and Defend the City of Tampa (required) —

  Upload a redacted copy of your submittal.

  By claiming that parts of the proposal are exempt from the public records law, and uploading a redacted copy, the Proposer agrees to protect, defend, indemnify, and hold the City of Tampa, its officers, employees, and agents free and harmless from and against any and all claims arising out of a request to inspect or copy the proposal. The Proposer agrees to investigate, handle respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the City of Tampa and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.

• Conflict(s) of Interest (required) —

  For purposes of determining any possible conflict of interest, all Proposers, must disclose if any elected or appointed officer of the City of Tampa, City of Tampa employee(s), or any immediate family member* or close personal relation** of an elected or appointed officer of the City of Tampa or City employee(s) is also an owner, corporate officer, agent, employee, stockholder, or has a controlling financial interest***, etc., of their business.

  *Immediate family means spouse, parents and children of the person involved.

  **Close personal relationship means dating, cohabitation, and/or having an intimate sexual relationship. Dating includes but is not limited to casual dating, serious dating, or casual sexual involvement where the parties have no intention of carrying on a long-term relationship, cohabitation, and any other conduct or behavior normally associated with romantic or sexual relationships. This definition applies regardless of the sexual orientation of the employees involved. Persons involved in a close personal relationship shall be referred to as a "close personal relation."

  ***Controlling financial interest means ownership, directly or indirectly, to ten (10) percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten (10) percent or more in a firm, partnership, or other business entity or such other interest or position in a business entity sufficient to allow him or her to control its operations. 

  Do you need to disclose any Conflicts of Interest?

• Conflict(s) of Interest (required) —

  List the name(s) of the City employee, elected or appointed official, and the position(s) with your business

• Response to Proposal (required) —

  Specifically state the Proposer’s understanding of the work to be accomplished and make a positive commitment to perform the work in the Scope of Work mentioned within the RFQ documents.

• Sub-Contracting Submittals (required) —

  No Successful Proposer shall assign the contract or any rights or obligations thereunder without the written consent of the City.  The Successful Proposer shall be required to perform with its own forces at least fifty-one (51) percent of the work, unless prior written consent to subcontract a greater percentage of the work first obtained by the City.   In the event of such approved subcontracting, the Successful Proposer agrees to provide the City with written documentation relative to the Subcontractor(s) solicited, or that will be employed in this award, including but not limited to submittal of attached the following Schedule of Sub-Contracting Forms:

  • Schedule of All Sub-Contractors/Consultants/Suppliers Solicited - DMI 10
  • Schedule of Sub-Contractors/Consultants/Suppliers to be Utilized - DMI 20

  These forms must be completed (including signatures) and submitted with all proposals. Submittals that do not contain these completed forms may be deemed “non-responsive”.  Instructions on completing the forms are included after each form in this RFQ package.

  Subcontractor shall be defined as a business enterprise, firm, partnership, corporation, consultant, or combination thereof having a direct contract with a prime contractor for any portion of the advertised work that is awarded by the owner/owner's representative.

  Supplier shall be defined as a business enterprise that either directly contracts with a Prime Contractor/Consultant or directly contracts with a Subcontractor under such Prime Contractor/Consultant to provide materials, supplies or equipment in connection with a Contract awarded by the owner/owner representative. A Supplier may be a regular dealer, distributor, or manufacturer.

  Please download the below documents, complete, and upload.

• Sub-Contractors (required) —

  Will you be using Sub-Contractors?

• DMI-40 (required) —

  Please download the below documents, complete, and upload.

• I will send DMI-40 within 10 days of the bid opening. (required)
• Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying (required) —

  Please download the below documents, complete, and upload.

• AFFIDAVIT OF COMPLIANCE WITH FLORIDA STATUTORY PROVISIONS (required) —

  Please download the below documents, complete, and upload.

• Respondent Submittals (without Cost) (required) —

  Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

  (Do not upload cost information in here)

• PROPOSER’S AFFIDAVIT (required) —

  Please download the below documents, complete, and upload.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Response Confirmation (required) —

  By clicking Confirm below, the Respondent complies with all of the requirements of the RFQ package including but not limited to Communication Policy and City of Tampa Ethics Code contained in SECTION "GENERAL CONDITIONS".

  NOTE: When Respondent is a corporation, the president, vice president or other person duly authorized to bind the corporation shall set out the corporate name in full beneath which he/she shall sign his/her name and give the title of his/her office or position.  The Respondent shall also bear the seal of the corporation attested by its corporate secretary.  Responses signed by a person other than an officer of the corporation, shall be accompanied by evidence of authority.

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.