Request for Qualifications for Construction Manager Services

The City of Pontiac is seeking statements of qualifications from qualified construction management firms to provide construction manager services for Phase Two of the City of Pontiac Department of Public Works project.  Phase One of the project involved temporarily moving some of DPW functions and staff into the building on a provisional basis – this phase is complete.  This solicitation intends to select a firm capable of supporting the City through final procurement coordination, bid packaging, contractor coordination, construction administration, schedule management, cost control, quality oversight, and project closeout for a design-bid-build construction delivery process.

Background

The Department of Public Works Phase Two project is anticipated to advance improvements associated with municipal operations, public works service delivery, site functionality, fleet and equipment support, staff work areas, material handling, storage, circulation, utilities, and related infrastructure. The selected construction manager will assist the City in organizing and managing construction activities in a manner that minimizes disruption to ongoing public works operations and supports safe, efficient project delivery.

Project Details

• Reference ID: 2026-RFQu-0162
• Department: Department of Public Works - Engineering
• Department Head: Larry Sirls (Department of Public Works Director)

Important Dates

• Questions Due: 2026-08-07T20:00:00.000Z
• Answers Posted By: 2026-08-14T18:00:00.000Z
• Pre-Proposal Meeting: 2026-07-30T14:00:00.000Z — https://teams.microsoft.com/meet/2930204757106?p=8KZASlqYdvwv2PgtaA Meeting ID: 293 020 475 710 6 Passcode: zB2LZ6Gj

Evaluation Criteria

• Scope of Work Details —

  The project is expected to proceed using a design-bid-build delivery method. Under this approach, the City or its design professional will complete the design documents, the project will be competitively bid by the Construction Manager to trade contractors or a general contractor as determined by the City, and construction will proceed in accordance with the approved contract documents. The construction manager will act as the City’s representative and advisor and will not replace the design professional, contractor, or City purchasing authority.

  Phase Two Construction Scope:

  The construction cost for the work in this phase is anticipated to be in the range of $6 million to $8 million for budgetary purposes. Building is about 416,000 square feet with approximately 100,000 sq ft to be renovated.

  Site Improvements:

  • Site improvements for this Phase 2 project will be minimal as there is a separate concurrent project that will include the construction of a salt storage building in the parking lot at the northeast end of the site.  This project will also include improvements to site paving, exterior site lighting, perimeter fencing and gate updates,  Site access, staging, parking, etc. will need to be closely coordinated between the CM of the DPW Phase 2 project and the General Contractor of the Salt Storage Building project to ensure both projects are successful.
  • Installation of a permanent standby generator with an approximate capacity of 750 kW.  The generator and transfer switch are being pre-purchased by the Owner now.

   

  Building Improvements:

  • Renovations to 1st Level DPW garage, shops, storage, and staff support spaces, including four new permanent vehicle hoists selected by the Owner (installed by the CM); fencing around tools and oil storage; a new floor drain at the wash bay; men’s and women’s locker rooms with showers, toilets, sinks, and lockers; sign shop ventilation for fumes, air compressor, and one private office; and one private office for the electrical shop.
  • Renovations to 1st Level Small Engine Repair and Parks and Recreation storage areas, including fencing around Parks and Recreation storage and added ventilation for the Small Engine Repair area, which will remain open to the rest of the 1st Level shop space.
  • Renovations to 1st Level Facilities Division general office space.
  • Renovations to 3rd Level DPW garage and staff support spaces, including maintaining the existing garage wash bay as-is, adding compressed air, installing a vehicle exhaust system, adding unit heaters, and providing general office space at the office suite off the main corridor.
  • Electrical modifications to the 2nd Level electrical room as required to support Phase Two renovations and facilitate future phases.
  • Lighting improvements as required to support modifications to renovated areas.
  • Fire separation construction to floors and walls at the 1st Level to separate DPW use from the rest of the building. Fire separations for the remainder of the building are assumed to be included in a future phase.
  • Modifications to common space walls and doors at the 3rd Level to contain public space to the hallway at the main entrance.
  • Fire suppression system updates for DPW spaces and related infrastructure.
  • Infrastructure and conduit for a Building Management System.
  • Coordination of fire alarm system and IT, communications, and security system updates with the Owner’s vendors. CM will be responsible for power and conduit/boxes, with devices such as credential readers, cameras, televisions, and similar equipment by Owner’s vendors.

  Construction Manager Pre-Construction and Bid Phase Services:

  • Review design documents for constructability, coordination, phasing, long-lead items, logistics, and potential cost or schedule risks.
  • Assist the City and design professional with preparation of bid packages, alternates, allowances, unit prices, and contractor qualification requirements.
  • Develop a recommended procurement plan for construction trades or general contractor bidding consistent with City purchasing procedures.
  • Prepare preliminary cost estimates and reconcile estimates with available project budget and scope priorities.
  • Participate in pre-bid meetings, site walks, bidder questions, addenda review, and bid evaluation support.
  • Assist with recommendations for award, contract execution coordination, and pre-construction conference planning.

  Construction Manager Construction Phase Services:

  • Provide day-to-day construction management, field coordination, and administer all construction subcontracts.
  • Obtain all insurances and permits, and coordinate inspections.
  • Set up and maintain job trailers (if needed), temporary utilities, site security, dumpsters, sanitary facilities, etc.
  • Provide full time job site supervision – maintain daily inspection records.  Provide a safety representative and be responsible for safety precautions and programs.
  • Manage all aspects of the project and consult with the A/E firm for change recommendations throughout the construction period.
  • Monitor contractor compliance with approved plans, specifications, permits, safety requirements, schedule obligations, and contract requirements.
  • Conduct and document regular bi-weekly progress meetings with the City, design professional, contractor, utility representatives, and other stakeholders.  Prepare agendas and minutes for progress meetings and distribute.
  • Track, review and coordinate submittals, requests for information, change proposals, pay applications, contingency use, claims, and project correspondence.
  • Maintain a master project schedule, identify critical path impacts, and recommend recovery actions when delays occur.
  • Coordinate construction phasing to maintain essential DPW operations, emergency response capability, employee access, vehicle circulation, and public safety.
  • Support quality assurance by documenting observations, deficiencies, corrective actions, testing results, inspections, and punch list completion.  Resolve conflicts caused by varying site conditions or discrepancies in contract documents.
  • Provide routine job clean up, debris removal, and dust control.

  Construction Manager Closeout Services:

  • Coordinate substantial completion inspections, final inspections, punch list resolution, and occupancy or operational turnover activities.
  • Assistance and coordination of equipment startup and training.
  • Collect, review, and deliver closeout documents, including warranties, as-built information, final inspections, operations and maintenance manuals, test reports, permits, certifications, lien waivers, and final payment documentation.
  • Assist with final project accounting, change order reconciliation, retainage release recommendations, and lessons learned documentation.
  • Provide a final construction manager report summarizing scope delivered, budget status, schedule performance, outstanding risks, and recommended follow-up actions.
  • Final job site cleanup.

  Minimum Qualifications:

  • Demonstrated experience providing construction manager or owner’s representative services for similar municipal, public works, fleet maintenance, utility, infrastructure, or operations facility projects.  The respondent must have provided Construction Manager Services for projects of comparable size, scope and complexity over the last ten years.  Submit a minimum of three (3) examples of similar projects completed in the last five (5) years. 
  • Respondent’s employee, who will be assigned to the contract resulting from this RFP, must have a minimum of ten (10) years of experience serving in the role of head Construction Manager.
  • Respondent must provide evidence of a robust Quality Assurance/Quality Control program that has been in place for a minimum of five (5) years.
  • Respondent must have a proactive Safety Program in place.
  • Experience supporting design-bid-build procurement and public sector bidding requirements.
  • Ability to provide qualified personnel for project management, field observation, estimating, scheduling, document control, and closeout.
  • Knowledge of Michigan construction practices, public procurement coordination, permitting, utility coordination, and municipal project reporting.
  • Capacity to begin services promptly following award and maintain continuity of assigned staff through project completion.

  Proposal Submission Requirements:

  1. Cover letter identifying the respondent, primary contact, and acknowledgement of all addenda.
  2. Firm profile, ownership structure, office location, years in business, and relevant public sector experience.
  3. Project team organization chart, resumes, role descriptions, and availability of key personnel.
  4. Approach to construction management, quality control, schedule management, budget control, risk management, communications, and reporting.
  5. Relevant project experience, including at least three comparable municipal or public works projects.
  6. Proposed work plan and staffing plan by project phase.
  7. Disclosure of conflicts of interest, litigation, claims history, and ability to meet insurance and contract requirements.
  8. References for comparable projects.
  9. Exceptions.
  10. Any other supplemental information that illustrates the construction management experience and qualifications of the Respondent and other Team Members that the Respondent believes is important to successfully complete this project.
• TERM OF CONTRACT —

  The contract term will be for three (3) years with two (2) one-year options to renew.
  
  The City’s acceptance of a bid and approval of the award of a contract shall not constitute a formed contract, and the acceptance of a bid and award of a contract shall be contingent and conditioned upon the parties’ entry into and execution of a written agreement acceptable to the City and approved by the City of Pontiac’s City Council.

• Evaluation Process —

  Evaluation of bids received in response to this RFP will be conducted comprehensively, fairly, and impartially. The City reserves the right to award based on a combination of factors stated in this solicitation.
  
  The City shall first review bids for responsiveness. Only those bids deemed responsive will proceed to scoring by an evaluation committee selected from City of Pontiac personnel.  Bids that receive evaluation scores of 80 points or greater will be considered passing and eligible for award. Additionally, if it is determined that a vendor is not responsible, they will not be considered for award regardless of their score.
  
  The evaluation committee will review and evaluate responses based on the criteria below:

• Evaluation Criteria —

  No.	RFQu Evaluation Criteria	Points Possible
  1.	Relevant municipal/public works construction management experience. (Questions 3 & 4 in section 3.1)	20
  2.	Qualifications and availability of proposed personnel (Questions 5 & 6 in section 3.1)	20
  3.	Understanding of project scope, risks, phasing, and DPW operational needs (Questions 7 & 8 in section 3.1)	25
  4.	Approach to schedule, cost control, quality, communications, and reporting (Questions 9 & 10 in section 3.1)	20
  5.	List of clients and references for which similar services were provided, most specifically over the past 5 years (Question 11 in section 3.1)	10
  6.	Quality Assurance/ Quality Control and Safety Programs and Procedures (Question 12 & 13 in section 3.1)	5
  	Total Possible Points	100

   

  Evaluation Rubric:

  25 Points Possible:

  25 - 23 points - outstanding

  22 - 20 - above average

  19-17 - average

  16 and below - poor

   

  20 Points Possible:

  20 - 19 points - outstanding

  18 - 17 - above average

  16 - average

  15 and below - poor

   

  10 Points Possible:

  10 - 9 points - outstanding

  7 - 8 - average

  6 and below - poor

   

  5 Points Possible:

  5 points - outstanding

  4 points - average

  3 and below - poor

• Laws and Municipal Ordinances —

  The bidder must be fully informed of all laws and municipal ordinances and regulations affecting those engaged or employed in the work, or equipment used in the City. The bidder shall, at all items, observe and comply with all such existing laws, codes, ordinances, regulations, orders, and decrees. All work shall comply with the laws of the State of Michigan, City ordinances, and all other bodies having jurisdictional authority.

• Non-Discrimination —

  The bidder agrees to comply with the Federal Civil Rights Act of 1964 as amended; the Federal Civil Rights Act of 1991 as amended; the Americans with Disabilities Act of 1990 as amended; the Elliott-Larsen Civil Rights Act, Article 2, Act no. 453, Public Act of 1976 as amended; the Michigan Handicapper’s Civil Rights Act, Article 2, Act no. 220, Public Act of 1976, as amended and all other applicable federal, state and local laws and regulations. Specifically, Bidders and subcontractors are required not to discriminate against any employee or applicant for employment with respect to such person’s hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of such person’s height, weight, race, color, religion, national origin, ancestry, age, marital status, sex, or disability, as defined by law. A breach of this covenant may be regarded as a material breach of the contract.

• Indemnification —

  The Service providers shall indemnify, save, and hold harmless, protect, and exonerate the City, its commissioners, board members, officers, employees, agents, representatives, and the State of Michigan to the extent no greater than their relative degree of fault.

• Jurisdictional Authority —

  The contract(s) awarded to the successful bidder(s) shall be governed by and construed according to the laws of the State of Michigan and the successful bidder consents to the jurisdiction and venue of the courts in Oakland County, Michigan and of the United States District Court for the Eastern District, Southern Division.

• Severability —

  The successful bidder(s) will agree that the Contract is the completed and exclusive statement of the Contract between the parties. A judicial or administrative declaration on the invalidity of any one or more of the provisions of the Contract shall not invalidate the remaining provisions of this agreement.

• Income and Sales Taxes —

  The successful bidder agrees to contact the City of Pontiac Income Tax Division, Audit and Compliance Section, 47450 Woodward, Pontiac, Michigan, 48342, telephone (248) 758-3092, to establish reporting and withholding obligations under the City of Pontiac income tax ordinance. The successful bidder will require the same of all subcontractors employing labor under this contract. The successful bidder is required to withhold City of Pontiac income tax from wages paid to:
  
  Pontiac resident employees regardless of where they work for the employer; and
  Nonresident employees for work performed in the City.
  
  The successful bidder is also required to file Pontiac income tax returns and to report and pay income tax on the net profits earned by the service provider in the City of Pontiac. Bidders are not eligible for the award if they have not filed or paid corporate and employee income tax to the City of Pontiac.
  
  Web page URL: http://www.pontiac.mi.us/departments/income_tax/index.php
  
  Tax forms URL: http://www.pontiac.mi.us/departments/income_tax/tax_forms.php
  
  By statute, the city is exempt from the State Sales and Use Tax and the Federal Excise Tax; therefore, all fees do not include tax.

• Payments —

  All invoices submitted against the contract must identify the work performed in detail.  Items not properly invoiced will not be paid. The supplier is responsible for ensuring invoice(s) delivery to the City. Invoices must meet the following conditions for payment:

  1. Price on the invoice must correspond to the pricing listed on the purchase order and/or contract.
  2. All invoices must be original.
  3. Invoices will prominently display the purchase order number, if applicable.
  4. Invoices will be submitted on a monthly basis. Invoices may be submitted as early as the next business day for short-term (less than 30 days) services.

  The original invoice must be emailed to the requesting department's email address, addressed to the department that requested the service. The requesting department's email will be provided once a contract is awarded. The City’s standard payment terms are Net 30.

• Clarifications and Protests —

  Any Bidder requiring clarification of the provisions of this solicitation must submit specific questions to the City. Bidders must upload all questions and protests of specifications to OpenGov by the deadline indicated on the cover page of the solicitation. All protests must identify the requirement, provision or feature of this solicitation that is unclear or that requires explanation. The protest must also address attachments including, but not limited to, the contract that the potential Bidder believes is ambiguous, unclear, unfair, contrary to law or likely to limit competition. The purpose of this deadline is to allow the City time to correct any term or condition in this solicitation and/or contract that may be unlawful, improvident, unduly restrictive of competition, or otherwise inappropriate. By allowing corrections before opening Proposals, the City intends to avoid or minimize much of the waste inherent in protests and in the possible rejection of all Proposals. Failure of a Bidder to protest in accordance with this section will be deemed in acceptance of the terms of this solicitation and contract and serve as a waiver of Bidder’s rights to later contend that either the solicitation or contract is ambiguous, unclear, unfair, contrary to law or likely to limit competition.

   

  The deadline for submitting questions or protests is 4:00 P.M. ET prior t the bid submission deadline indicated in the solicitation's timeline. If the City of Pontiac’s Purchasing Division determines that additional information or clarification is necessary, such information or clarification will be supplied in the form of an addendum, which the City Purchasing Division’s personnel will upload to OpenGov. All such addendum will have the same binding effect as though contained in the main body of the solicitation. Oral instructions or oral information concerning the specifications from City managers, employees, or agents to prospective Bidders shall not bind the City of Pontiac.

• Submittal Instructions —
  1. Deadline for Submission
     Proposals or qualifications must be received no later than the deadline specified in the solicitation. Late submissions will not be considered.
  2. Submission Format
     Respondents must follow the submission instructions provided in the solicitation. Incomplete or nonconforming submissions may be deemed non-responsive.
  3. Withdrawal of Proposals
     Responses may be withdrawn prior to the submission deadline by written notice to the City. No withdrawals are permitted after the deadline.
  4. FOIA Notice
     Submissions may be subject to disclosure under the Michigan Freedom of Information Act (FOIA), MCL 15.231 et seq. Respondents must clearly identify proprietary or confidential information, although the City reserves the right to make the final determination of disclosure obligations.
• Disclaimer Regarding Bid Submission and Award —

  Submission of a bid, proposal, or quotation to the City of Pontiac does not guarantee the award of a contract. All solicitations are subject to review, evaluation, and approval in accordance with applicable City procurement policies and procedures.

  In accordance with State of Michigan procurement standards and best practices, including guidance from the Michigan Department of Technology, Management and Budget (DTMB) and Public Act 317 of 1968, as amended, the City reserves the right to:

  • Reject any or all bids or proposals, in whole or in part;

  • Waive irregularities or informalities in the solicitation process;

  • Award a contract to the most responsible and responsive bidder whose offer is determined to be in the best interest of the City;

  • Cancel a solicitation without awarding a contract;

  • Require additional documentation or clarification from vendors prior to making an award.

  No contract shall be formed between the City and any vendor until a formal agreement is executed and approved by the appropriate City authority, including City Council where required.

  Vendors are solely responsible for all costs incurred in the preparation and submission of a bid.

• Evaluation and Award —
  1. Evaluation Criteria
     Professional service providers will be evaluated based on qualifications, relevant experience, technical approach, staffing capacity, past performance, and other criteria outlined in the solicitation. Price may be considered, but it will not be the sole or primary factor—particularly for QBS processes.
  2. Interviews and Presentations
     Shortlisted respondents may be required to participate in interviews or provide additional information as part of the evaluation process.
  3. Award Contingency – Council Authorization Required
     No public notice, or execution of a contract shall occur until the City Council has formally passed a resolution authorizing the award and contract execution. Respondents will not be entitled to rely on any notification or recommendation until official action is taken by the Council.
  4. Negotiation of Final Scope and Fees
     The City reserves the right to negotiate the final scope of services and associate fees with the top-ranked firm before executing an agreement.
• Contract Execution —
  1. Contract Execution
     No binding agreement shall exist until a contract has been approved by City Council and executed by authorized representatives of both parties.
  2. Term and Termination
     The contract term will be defined in the agreement. The City reserves the right to terminate the contract for convenience or cause, with notice as defined in the contract.
  3. Independent Contractor Status
     The selected professional shall operate as an independent contractor and not as an employee or agent of the City.
  4. Compliance with Laws
     All services provided must comply with applicable federal, state, and local laws, including licensing, civil rights laws, and nondiscrimination provisions.
  5. Standard of Care
     The selected professional shall perform services with the same degree of care, skill, and diligence as is ordinarily possessed and exercised by members of the same profession under similar circumstances.
• Ownership and Confidentiality —
  1. Ownership of Deliverables
     All reports, data, plans, drawings, or other deliverables produced under the contract shall become the property of the City unless otherwise stated in the agreement.
  2. Confidentiality
     The professional shall treat all information and data provided by the City as confidential, and shall not disclose such information to any third party without prior written consent.
• Federal and Grant-Funded Projects —
  1. Uniform Guidance Compliance
     For projects involving federal funding, vendors must comply with 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards).
  2. Debarment and Suspension
     Respondents must certify they are not debarred, suspended, or excluded from participation in federal assistance programs and must register with SAM.gov when required.
  3. Lobbying Certification
     If federal funds are involved, the contractor must comply with the Byrd Anti-Lobbying Amendment and submit the required certification.
  4. Domestic Preferences
     Compliance with the Build America, Buy America Act and other federal procurement requirements is mandatory where applicable.
• Additional Terms —
  1. Addenda
     All clarifications, changes, or modifications to the solicitation will be issued as written addenda. Respondents are responsible for ensuring they have reviewed and acknowledged all addenda.
  2. Costs Incurred
     The City is not liable for any costs incurred by respondents in preparing or submitting proposals, attending interviews, or negotiating contracts.
  3. Subcontracting
     Subcontractors may only be used with prior written approval of the City. The primary contractor is responsible for the conduct and performance of any subcontractor.
  4. Conflict of Interest
     Respondents shall disclose any actual or potential conflicts of interest. The City reserves the right to reject any submission that presents a conflict.
  5. Equal Employment Opportunity
     Vendors must comply with applicable nondiscrimination and affirmative action laws, including the Elliott-Larsen Civil Rights Act, MCL 37.2101 et seq., and the Michigan Persons with Disabilities Civil Rights Act.
  6. Force Majeure
     Neither party shall be held liable for failure to perform due to events beyond its reasonable control, such as natural disasters, labor strikes, or governmental restrictions.
• Proof of Insurance —

  The Bidder shall provide the City of Pontiac, at the time the contracts are returned by him/her for execution, a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished if so requested.

  1. Commercial General Liability Insurance

  Minimum Limit: $1,000,000 per occurrence

  Aggregate Limit: $2,000,000

  Must include:

  Bodily Injury and Property Damage

  Products and Completed Operations

  Personal and Advertising Injury

  Fireworks-specific coverage (not just general event insurance)

   

  2. Commercial Automobile Liability

  Minimum Limit: $1,000,000 Combined Single Limit

  Covers all owned, non-owned, and hired vehicles used during transport, setup, or teardown.

   

  3. Workers’ Compensation Insurance

  Required by law if the provider has employees.

  Must comply with Michigan statutory requirements.

  Employers Liability Minimums:

  $100,000 Each Accident

  $500,000 Disease Policy Limit

  $100,000 Disease Each Employee

   

  4. Umbrella / Excess Liability Insurance

  Additional $4,000,000 depending on the size of the show and city risk policy.

   

  5. Certificate of Insurance (COI) Requirements

  Must name the City of Pontiac as Additional Insured for both ongoing and completed operations. Must provide 30-day notice of cancellation or non-renewal.

  COI must be submitted and approved prior to the event.

   

  If any of the above coverages expire during the term of this contract, the Bidder shall deliver renewal certificates and/or policies to the City of Pontiac at least ten (10) days prior to the expiration date.
  
  If any of the above coverages expire during the term of this contract, the successful bidder shall deliver renewal certificates and/or policies to the City of Pontiac at least ten (10) days prior to the expiration date.

• Subcontracting —

  The City of Pontiac will be allowing subcontracting for this agreement.

• Subcontracting - Construction (If Allowed) —

  1. The Contractor shall not subcontract any portion of the construction work or professional services without the Owner’s prior written approval, and shall submit the subcontractor’s name, trade/scope, contract amount, and proof of required Michigan licenses (as applicable), registrations, and experience.

  2. Approval of a subcontractor does not create any contractual relationship between the Owner and the subcontractor and does not relieve the Contractor of any obligation under this Contract; the Contractor remains fully responsible for all services and is the sole point of contact with the Owner.

  3. The Contractor shall perform at least the minimum portion of the work with its own forces as required by applicable Michigan specifications or funding conditions, and remains fully responsible for all work, including that performed by subcontractors and suppliers.

  4. The acts and omissions of subcontractors and their employees are deemed the acts and omissions of the Contractor, and the Contractor is the sole contractual point of contact with the Owner.

  5. The Contractor shall require each subcontract to incorporate all applicable terms and conditions of this Contract and the Contract Documents, require compliance with all applicable federal, state, and local laws (including the Michigan Building Code, safety laws, and funding‑source requirements), and impose insurance, indemnity, safety, EEO/DBE, warranty, and audit/inspection obligations consistent with those imposed on the Contractor.

  6. The Contractor shall use only competent, properly licensed, responsible, and eligible subcontractors, shall not subcontract with any firm that is suspended, debarred, or otherwise ineligible for public construction or professional services contracts, and shall meet and document any applicable DBE/MBE/WBE or similar participation requirements.

  7. The Contractor shall ensure each subcontractor maintains insurance coverages appropriate to its trade and not less than the limits required in the Contract Documents, and that the Contractor’s performance and payment bonds cover subcontract work to the extent required by Michigan law and the Contract Documents.

  8. The Contractor shall not add, remove, or replace any major or listed subcontractor without the Owner’s prior written consent, except in an emergency affecting life, safety, or property, in which case the Contractor shall act as needed and notify the Owner as soon as practicable for written approval.

  9. The Contractor is solely responsible for paying subcontractors; the Owner has no duty to pay or resolve subcontractor or supplier claims, and the Contractor shall comply with Michigan public‑project prompt‑payment and retainage requirements (including those under Public Act 279 of 1984 and any applicable special provisions).

  10. Repeated failure to pay subcontractors as required, or other material violations of this section, may be treated as a material breach of the Contract and may trigger the remedies provided in the Contract Documents and applicable Michigan law

• Collusion and Price Fixing Prohibited —

  Bidders are strictly prohibited from engaging in any form of collusion, price fixing, bid rigging, or other anti-competitive practices in connection with this solicitation. Each bidder, by submitting a proposal, certifies that:

  1. The prices in the proposal have been independently determined without consultation, communication, or agreement with any other bidder or potential bidder, and are not intended to restrict competition.

  2. The bidder has not knowingly disclosed proposal prices, terms, or conditions to any competitor before the official proposal opening; and

  3. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or refrain from submitting a proposal for the purpose of limiting competition.

  If the City determines that collusion, price fixing, or any related prohibited conduct has occurred, the bidder(s) involved will be disqualified from further consideration, and any contract awarded may be terminated immediately. The City reserves the right to refer such matters to appropriate legal authorities for investigation and potential prosecution.

• NON-ASSIGNMENT OR TRANSFER —

  The service provided shall not transfer the contract, without prior written approval of the Mayor or Mayor’s designee, which shall be communicated in writing.

• CITY RULES —

  The successful bidder’s employees shall comply with all instructions issued by representatives of the City of Pontiac.

• PROGRESS PAYMENTS/RETAINAGE —

  This contract is not subject to progress payments or retainage.

Submission Requirements

• Confirm that you have read and understand all of the project requirements (Scope of Work/Service). (required)
• Provide the owner information. Include the firm’s name, address, primary telephone, and email address. Identify authoritzed signer(s) for the organization. (required)
• Describe your firm's experience providing construction management services for municipal and public works projects similar in size and complexity to this project. (required)
• Describe your experience working with local government agencies and coordinating with public stakeholders during active construction. (required)
• Identify the proposed Project Manager and key personnel assigned to this project. Include their roles, responsibilities, years of experience, and relevant certifications or professional licenses. (required)
• Explain your firm's approach to maintaining continuity of project staff and addressing personnel changes should they occur. (required)
• Identify the primary risks or challenges you anticipate for this project and explain how your firm would proactively mitigate them. (required)
• Describe your approach to coordinating construction activities while minimizing disruption to Department of Public Works (DPW) operations, City staff, and the public. (required)
• Explain your approach to construction cost control, change order review, budget monitoring, and value engineering. (required)
• Describe your quality management processes, including construction observation, documentation, issue resolution, and acceptance of completed work. (required)
• Please provide three professional references along with their vendor name, email address, phone number and contact person. (required)
• Describe your firm's Quality Assurance/Quality Control (QA/QC) program and explain how it is implemented during construction management assignments. (required)
• Describe your process for identifying, documenting, and resolving safety concerns observed during construction activities. (required)
• Terms and Conditions Acknowledgement (required) —

  Please acknowledge that you have read and agree with the terms and conditions attached in this solicitation.  

• List Exceptions —

  Please identify exceptions to solicitation terms and conditions or attach redline version of Word document below.

• Does this Solicitation include the use of ARPA funds? (required)
• Will you be Scoring proposals? (required) —

  If Yes, suggested Evaluation Criteria will be included for review.

  If No, Evaluation Criteria will be included.