Request for Qualifications for On-Call Environmental Consulting Services

The City of Hayward, Development Services Department, Planning Division is seeking an experienced and qualified vendor to provide Environmental Consulting Services. A detailed description of the products and services required are contained in the Scope of Work.

Background

The City, through the Development Services Department, requests a Statement of Qualifications (SOQ) from firms desiring to provide on-call environmental services for development projects submitted to the Planning Division as they become available. The Planning Division seeks to pre-qualify Planning Consultants to support staff in the project review and public hearing process to provide services including, but not limited to, preparation of initial study and infill checklists, negative declarations, mitigated negative declarations and environmental impact reports (EIRs), as well as their required noticing documents, and attending public hearings to provide technical support for City staff and the decision-making body(ies). The scope also includes providing technical expertise and reporting necessary to analyze any potential impacts in the following areas: air quality/greenhouse gases, energy, hydrology, geology/geotechnics, noise, transportation, and biological, cultural, tribal and historic resources. The City is requesting qualifications from environmental consulting firms to provide California Environmental Quality Act (CEQA) and/or National Environmental Policy Act (NEPA) services to, and on behalf of, the City in accordance with the information and criteria contained herein.

Project Details

• Reference ID: 26-040
• Department: Planning
• Department Head: Leigha Schmidt (Principal Planner)

Important Dates

• Questions Due: 2026-04-25T00:00:00.000Z
• Answers Posted By: 2026-05-02T00:00:00.000Z

Evaluation Criteria

• Project Management (10 pts) —
  • Project Manager’s experience on similar successful projects
  • Strength of Project Manager’s references
  • Project Manager’s/team’s oral communication skills
• Project Understanding (10 pts) —
  • Understanding of environmental reporting needs of California municipalities, especially those similar in size and complexity to Hayward
  • Familiarity with Hayward proper
• Qualifications of Firm/Team (10 pts) —
  • Firm’s experience on similar successful projects
  • Prior project descriptions clearly demonstrating successful completion of at least three (3) CEQA/NEPA environmental work projects within the last 2 years of the date of this RFQ
  • Team members worked together successfully on similar projects
  • Labor costs of key team members commensurate with qualifications
  • A certification statement is submitted that holds all licenses and registrations required by applicable federal and state laws for businesses offering environmental services; required licenses and registrations must be current and in good standing
  • A Legal Disclosure Certificate is submitted related to conflicts of interest, pending litigation or services terminations
• Responsiveness (10 pts) —
  • Submission is consistent with RFQ
• Environmentally Preferable Purchasing (10 pts)

Submission Requirements

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the SOQ/bid requirements including the sections:

  1. General Conditions & Project Details
  2. General Provisions for Purchases of Work and Services in Attachments
  3. Special Conditions
• SOQ/Bid Documents (required) —

  Please Upload your COMPLETE SOQ/bid here, which includes the following:

  1. Bid Summary
  2. Statement of Experience and Qualifications
  3. Bid Form or Electric Pricing Table
  4. Bid Bond (if applicable)
  5. Proof of Insurance
  6. Respondent's Reference & Statement of Experience
  7. Designation of Subcontractors
  8. Non-collusion Affidavit 
  9. Contractor's Certificate Regarding Workers' Compensation
  10. Nondiscriminatory Employment Practices & Affirmative Action Certification Statement
  11. Affirmation on Non-Involvement in Development of Production of Nuclear Weapons
  12. Labor & Materials Bond
  13. Performance Bond
• SOQ (without Bid Form/Pricing Proposal) (required) —

  Please Upload your SOQ/bid docs here. Upload the Bid Form separately in the next step.

• Separate Bid Form (required) —

  Confirm that your Bid Form is not attached in your SOQ/bid and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of TBDof the total bid price, payable toCity of Hayward, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanFriday, May 15, 2026 addressed to:

  City of Hayward
  Rita Perez
  777 B Street
  Hayward,CA94541

  Please have the Bidder Name, Contract Title ("Request for Qualifications for On-Call Environmental Consulting Services"), and Contract Number ("26-040") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Hayward so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Nondiscriminatory Employment Practices & Affirmative Action Certification Statement (required) —

  Please download the below documents, complete, and upload.  Certify review of:

  1. Nondiscriminatory Employment Practices Provision in Attachments
  2. Affirmative Action Certification Statement in Attachments
• Affirmation on Non-Involvement in Development of Production of Nuclear Weapons (required) —

  Please download the below documents, complete, and upload.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• % Bid Bond Amount (required) —

  Enter % of Bid Bond Amount.  Example: "5%"

• Mandatory Bidders' Conference & Site Inspection? (required)
• Optional Bidders' Conference & Site Inspection? (required)
• Project Overview (required) —

  Enter Project Overview for Scope of Work

• Project Description (required) —

  Enter Project Description for Scope of Work.  "The City desires _______"

• Project Goals (required) —

  Enter Project Goals for Scope of Work

• Project Deliverables (required) —

  Enter Project Deliverables for Scope of Work

• Insurance Requirements (required) —

  The complete indemnity requirements are detailed within the Indemnification clause hereinbelow.  The Contractor must maintain the following insurance coverage during the effective term(s) of this contract:

  1. Worker’s Compensation coverage evidencing carrier and coverage amount where required by state law.  The Contractor shall take out and maintain during the life of the contract, Statutory Worker’s Compensation with limits not less than One Million Dollars ($1,000,000) for all its employees to be engaged in the work on the project under the Contract.  Should any work be sublet, the Contractor shall require the subcontractor similarly to provide Worker’s Compensation, all in strict compliance with State laws and to fully protect the City from any and all claims arising out occurrences on the work.
  2. Commercial General Liability Insurance: $1,000,000 per occurrence for bodily injury, personal injury and property damage.  If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
  3. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
  4. Employer's Liability Insurance: The Contractor shall take out and maintain during the life of the contract, Employer’s Liability Insurance with limits not less than One Million Dollars ($1,000,000) for all its employees to be engaged in the work on the project under the Contract.  Should any work be sublet, the Contractor shall require the subcontractor similarly to provide Employer’s Liability Insurance, all in strict compliance with State laws and to fully protect the City from any and all claims arising out occurrences on the work.
• Electronic Pricing Table (required) —

  Would you like to have Respondents use an electronic pricing table through OpenGov as the Bid Form?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into OpenGov from an excel spreadsheet
  3. This is a public works SOQ, with a pricing table/Bid Form that can be uploaded into OpenGov from an excel spreadsheet
  4. Seeking services for hourly rate schedules
• Separate Bid Form/Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your respondent to separate a Bid Form/Price Proposal from the rest of their Response? You'll want to do this if you open your SOQs/bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Will Interviews be conducted? (required)
• Environmentally Preferable Purchasing (required)