SLED Opportunity · CALIFORNIA · COUNTY OF SACRAMENTO
AI Summary
County of Sacramento seeks architectural, engineering, and specialty consulting firms for on-call agreements to support facility improvement projects. Up to four prime consultant teams will be selected for projects valued $2M-$4M. SOQs due April 22, 2026.
The County of Sacramento Department of General Services ("County") is soliciting Statements of Qualifications (SOQ) from architectural, engineering, and other specialty consulting firms as listed under Section 3, Scope of Work, for the purpose of awarding up to four (4) prime consultant team on-call agreements for future projects. Each on-call agreement is anticipated to be in the range of approximately two million to four million dollars; the County reserves the right to set each on-call agreement value based on future needs assessment and Board approval.
Every three (3) years the Architectural Services Division ("ASD") advertises for architectural, engineering and specialty consultant firms interested in doing work for the County. The result of the solicitation establishes pre-qualified firms to work on on-call Board approved projects.
Addendum No.1 - 2026-PURB RFQual-0024 - Request for Qualifications: On-Call A&E Prime Consultants
Does the Responder’s team meet the required mileage requirement for Prime and subconsultants?
Did the Responder or select subconsultants meet the Requirement for hourly response but not necessarily mileage response?
How many years have the Respondent and subconsultant firms been practicing?
Confirm that team encompasses all required disciplines, and that subconsultant firms have experience working together and with the prime consultant.
Did Responder show applicable experience and expertise for management and key staff for the Prime consultant and subconsultant firms?
Did respondent submit details for applicable sample projects with Sacramento County departments and/or other public agencies?
Do the listed projects demonstrate experience for the Prime consultant and subconsultants on relevant public sector projects?
Do subconsultants demonstrate project experience within all required disciplines?
Rate the Responder’s references and overall impression.
Valid for three-year term if agreement is awarded.
Did you read through and confirm that you met all of the RFQ requirements?
"I hereby certify that the Contractor/Consultant firm employs five or more full-time employees. “Full-time”, as defined by the Internal Revenue Service, means persons employed for 20 or more hours per week, and excludes temporary employees whose term of employment will be less than one (1) month. This certification satisfies the Internal Revenue Service criteria for treatment of the above-named consultant as an independent contractor, not an employee for tax withholding purposes."
WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.
Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:
Contractor/Consultant hereby certifies that either:
New Contract/Consultant shall certify that each of the following statements is true:
a. Contractor/Consultant has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and
b. Contractor/Consultant has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.
NOTE: Failure to comply with state and federal reporting requirements regarding a Contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov .
(California Public Contract Code, sections 2202-2208)
When responding to a bid or proposal or executing a contract or renewal for a County of Sacramento contract for goods or services of $1,000,000 or more, a vendor must either:
To comply with this requirement, please select one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.)
OPTION #1 - CERTIFICATION
I certify I am duly authorized to execute this certification on behalf of the vendor/financial institution, and the vendor/financial institution is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.
OPTION #2 – EXEMPTION
Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please select "EXEMPTION" below, and attach documentation demonstrating the exemption approval with your electronic submission.
Provide your SAM.gov Unique Entity ID (UEI). If your firm does not have a UEI, go to: https://sam.gov/content/entity-registration to obtain one.
Upload your complete SOQ here. Do not include your rate sheet in this section.
Upload your rate sheet here. Confirm that your rate sheet is not attached with your SOQ and is attached separately here.
Upload Rate Sheet package for all subconsultants here. Confirm that rate sheets are not attached with your SOQ and are attached separately here.
The County will treat all information submitted in an SOQ as available for public inspection once the County has awarded a contract. If you believe that you have a legally justifiable basis under the California Public Records Act (Government Code section 6250 et. seq.) for protecting the confidentiality of any information contained within your SOQ, you must identify any such information, together with the legal basis of your claim in your SOQ, and present such information in this section as part of your SOQ response package. The final determination of whether the County will assert a Responder's claim of confidentiality shall be at the sole discretion of the County. Click "file upload" below to upload any SOQ documents you consider to be confidential documents.
If proposing any exceptions to the County's Sample Agreement (Attachment A), upload a redlined revision of the Sample Agreement attached to this solicitation here. Any submissions are for negotiation purposes only.
*If no exceptions are proposed, please skip this question.
Signatory: name, title, email
Contract manager/admin: name, phone, email
Please provide the name and e-mail for a finance point-of-contact for your firm that will receive an invitation to complete the vendor registration process on the County's PaymentWorks portal.
To clarify, if you are set-up with other agencies using PaymentWorks, that information is not available to the County, so you must complete this process for the County.
Do you want to show evaluation criteria scores/weights in the solicitation? This question refers to the points or weights given to each criterion, not the actual scores that the evaluation panel assigns during evaluation.
Are Proposers responding to an electronic pricing table?
Select "yes" if you are providing a pricing template as part of your solicitation.
Select "no" if you are asking Proposers to submit their own hourly rate sheet.
If "yes" Proposers will be required to complete the Iran Contracting Act Certification.
Q (Format): Margin limits 1"? Single space? 1.15? Double?
A: Margin limits and spacing are at your discretion.
Q (No subject): Can we submit for an individual discipline or do we have to form a team to cover all disciplines?
A: The purpose of this solicitation is to award up to (4) prime consultant team on-call agreements for future projects. Responder’s team must be able and willing to provide services in all disciplines listed in Section 3 Scope of Work for their proposals to be considered.
Q (No subject): Does the 40 page limit exclude Table of Contents, Cover letter and section dividers?
A: The 40 page limit includes table of contents and cover letter. Excludes section dividers.
Q (No subject): 5.2.1 highlights Food Service Design consultant, but that is not a required consultant within Section 3. Scope of Work. Please advise if Food Service Design is a required consultant that should be included within the SOQ. Additionally, there are many specialty consultants that can be listed above and beyond those required within Section 3. Scope of work; are there any other specific consultants that the County would like listed?
A: Food Service Design consultant is not required. Each team is expected to include members with expertise as listed in section 3. Scope of Work.
Q (No subject): Can you please advise as to where Section 7. Vendor Submissions form should be placed within the SOQ? Please confirm this will be excluded from page count.
A: Section 7. Vendor Submissions items are not included within the SOQ. That is a separate section that requires answers to be directly input and/or uploaded within that section. Please refer to Section 7 and follow the instructions provided.
Q (No subject): 1.3 Contact information notes Maria Real’s phone number as (000) 000-0000. Please provide phone number.
A: Maria Real’s phone number is (916) 876-1233. Please note questions will not be answered via telephone; the only way to submit questions is via OpenGov.
Q (Anticipated Project List): Can you provide a list of anticipated projects expected to be assigned under this on-call contract?
A: County of Sacramento Capital Improvement Plan (CIP) shows projects that are budgeted for upcoming fiscal years. CIP is available for public access at www.saccounty.gov under the Office of Budget and Debt Management, Budget Management, Annual Budgets, Capital Improvement Plan.
Q (Subs on Multiple Teams): Are subconsultants able to be included on multiple teams' submissions or be awarded on multiple teams?
A: Yes, subconsultants may be included on multiple teams’ submissions and may be awarded on multiple teams.
Q (Role Clarification): Can you please clarify the role of Security Electronics Engineering? Should the RFQ say Electronic Security Systems instead - referring to building security systems, such as access control, camera, intrusion detection, etc. Security Electronics Engineering suggests this is for the security system's electronics.
A: The Security Electronics Engineering consultants are intended to be qualified to design building security systems such as access control, cameras, intrusion detection, etc. including evaluation and design of new and/or retrofit security systems to be compatible with and integrated with County security infrastructure and meet County standards.
Q (No subject): Given the short time from and the significant teaming requirements, would it be possible to get a 3 week extension.
A: The County will not extend the due date. Firms are expected to submit SOQs as outlined in the RFQual, and the current schedule will remain unchanged.
Q (No subject): Can you please confirm that covers and section divider tabs are not included in the 40-page limit?
A: Please refer to question 3 response.
Q (No subject): In section 5.2.1, it says, “Exception: For security electronics engineering, food service design, and fire alarm design consultants only,” however, food service design isn’t listed as a discipline in section 3. Scope of Work. Can you confirm if we need to include food service design on our team?
A: Please refer to question 4 response.
Q (No subject): Would it be acceptable to include a Table of Contents outside of the 40-page limit for ease of reading our Statement of Qualifications?
A: Please refer to question 3 response.
Q (Sample Agreement): Would the County be amenable to allowing for an industry-standard limitation of liability clause? This would require the removal of s.19D and replacing it with, “County agrees that Consultant’s liability for any and all damages, liabilities, claims, demands, suits, and indemnities, no matter the cause, shall be limited to the insurance amounts to be carried under this Agreement”.
A: Proposers are welcome to submit their redlines to the County's Sample Agreement. Please refer to section 7. Vendor Submissions, item no. 11, and follow the instructions provided.
Q (Sample Agreement): Would the County be agreeable to incorporating an industry-standard mutual waiver of consequential damages clause? For ex: “The County and Consultant waive all consequential, incidental, indirect, and punitive damages for claims, disputes, or other matters in question arising out of or relating to this Agreement.”
A: Proposers are welcome to submit their redlines to the County's Sample Agreement. Please refer to section 7. Vendor Submissions, item no. 11, and follow the instructions provided.
Q (No subject): Attachment C references the Agency's CAD Standards and CAD Manual for AutoCAD, Civil 3D, and Revit file submissions. Is the current CAD Manual available for review prior to contract award, and if so, where can it be accessed?
A: County CAD Standards and manual are not currently available. Responders may assume that general industry standards for electronic drawings will be acceptable, and County will provide templates for cover sheets and title blocks. See Addendum 1 issued 04/14/26.
Q (No subject): Attachment C, Task 1 requires project schedules to be prepared using Microsoft Project (CPM format). Will the County accept schedules produced in other CPM-capable platforms (e.g., Primavera P6, Smartsheet with CPM output) provided the deliverable format is equivalent, or is Microsoft Project specifically required? Microsoft to retire Project Online in 2026, offers transition options
A: Yes, project schedules may be prepared in MS Project or other compatible format. See Addendum 1 issued 04/14/26
Q (No subject): Attachment C, Task 1 requires specifications to be prepared using SpecLink Cloud. Is this a requirement for all projects issued under the on-call agreement, or only for projects above a certain size or type threshold? Are there project categories (e.g., facility assessments, studies, or minor alterations) where an alternative specification format is acceptable?
A: Specifications should be prepared in CSI format in both Word and PDF for all projects as required. See Addendum 1 issued 04/14/26
Q (No subject): The SOQ requirements state that the billing rates are to be included in the appendix - however, there are also instructions that the billing rates are not to be included in the SOQ and are to be uploaded separately as part of the final submittal - Please clarify.
A: See Addendum 1 issued 04/14/26.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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