Request for Quotes (RFQ) - Scribe Enterprise Core

The Orange County Transportation Authority (OCTA) requests quotes from authorized resellers to provide Scribe Enterprise Core with User Licenses for a one (1)-year term. The budget for this effort is $27,000.

Please note that submitting a Quote, Firm certifies that it is not subject to any Ukraine/Russia related economic sanctions imposed by the State of California or the United States, including, but not limited to, Presidential Executive Order Nos. 13660, 13661, 13662, 13685, and 14065. Any individual or entity that is the subject of anu Ukraine/Russia -related economic sanction is not eligible to submit a Quote, all firms agree to comply with all economic sanctions imposed by the State or U.S. Government.

Any questions or clarifications shall be submitted in writing via OpenGov no later than 11:00 a.m., April 30, 2026. OCTA will respond to all written questions by issuing a written addendum no later than May 6, 2026.

By submitting a quote, Firm agrees to the terms and conditions as stated in Exhibit C, OCTA General Provisions.

Project Details

• Reference ID: 250317
• Department: F&A-IS Administration
• Department Head: Lloyd Sullivan (Director)

Important Dates

• Questions Due: 2026-04-30T18:00:00.000Z
• Answers Posted By: 2026-05-06T07:00:00.000Z

Evaluation Criteria

• Summary —

  The Orange County Transportation Authority (OCTA) requests quotes from authorized resellers to provide Scribe Enterprise Core with User Licenses for a one (1)-year term. The budget for this effort is $27,000.

  Please note that submitting a Quote, Firm certifies that it is not subject to any Ukraine/Russia related economic sanctions imposed by the State of California or the United States, including, but not limited to, Presidential Executive Order Nos. 13660, 13661, 13662, 13685, and 14065. Any individual or entity that is the subject of anu Ukraine/Russia -related economic sanction is not eligible to submit a Quote, all firms agree to comply with all economic sanctions imposed by the State or U.S. Government.

  Any questions or clarifications shall be submitted in writing via OpenGov no later than 11:00 a.m., April 30, 2026. OCTA will respond to all written questions by issuing a written addendum no later than May 6, 2026.

  By submitting a quote, Firm agrees to the terms and conditions as stated in Exhibit C, OCTA General Provisions.

• Important Instructions for Electronic Submittals —

  The Orange County Transportation Authority, CA is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Timeline —

  Release Project Date:	April 22, 2026
  Question Submission Deadline:	April 30, 2026, 11:00am
  Question Response Deadline:	May 6, 2026, 12:00am
  Proposal Submission Deadline:	May 12, 2026, 11:00am

• Scope of Work or Project Details —

  The Orange County Transportation Authority (OCTA) requests quotes from authorized Scribe resellers to provide Scribe Enterprise Core Renewal. 
  The budget for this effort is $27,000 for a one (1)-year term, effective June 1, 2026, through May 31, 2027.

  All firms must be authorized resellers and providers of the items listed. The winning firm will be required to provide proof they are an authorized Scribe Enterprise Core for US Government Accounts only reseller. Unauthorized quotes will be deemed "Non-Responsive" and will not be considered for award. Firms submitting an alternative manufacturer, model, or part number shall result in a “No Bid” and will not be considered for award. Any award as a result of this RFQ will be awarded to the lowest responsive and responsible firm and shall be on a lump sum basis, in accordance with the requirements in this RFQ.

  Delivery shall be by electronic download only. No tangible items will be accepted.

   All questions, clarifications, or coments must be put in writing to mverduzco@octa.net and must be received by OCTA no later than 11:00 a.m., on April 30, 2026.

  Requests for clarifications, questions and comments must be clearly labeled, "RFQ 250317 Written Questions." OCTA is not responsible for failure to respond to a request that has not been labeled as such. Responses to all questions will be provided via an addendum by May 6, 2026.

• Scribe Enterprise Core and Scribe Creator licenses —

  Blanket Purchase Order

  A blanket purchase order will be issued for a one (1)-year term for the OCTA's requirements for Scribe Enterprise Core with up to 30 User Licenses on an as-needed basis with no guarantee of usage. All firms must be authorized resellers and providers of the item listed. Unauthorized quotes will be deemed "Non-Responsive" and will not be considered for award.

  The lowest firm will be required to provide proof confirming its authorization reseller status to provide Scribe Enterprise Core. Firms submitting an alternative manufacturer, model, or part number shall result in a “No Bid” and will not be considered for award.

  Prices quoted shall remain firm for the term of the Purchase Order.

• Project Contact —

  Morgan Levar

  Section Manager III

  600 S. Main St

  Orange, CA 92863

  Email: mlevar@octa.net

  Phone: (714) 560-5364

• Procurement Contact —

  Monica Verduzco

  Buyer, Associate

  600 S. Main St.

  Orange, CA 92863

  Email: mverduzco@octa.net

  Phone: (714) 560-5083

Submission Requirements

• Submit Pricing Response (required) —

  Confirm that your response including cost is attached.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Upload File(s) —

  Please attach all required documents, e.g., exhibits, licenses, etc. 

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.