Active SLED Opportunity · WISCONSIN · DANE COUNTY
AI Summary
Dane County seeks proposals for high-acuity residential behavioral health services to support clients with mental, behavioral, and substance use disorders. The RFP includes detailed program, staffing, and quality criteria, with a proposal due date of June 5, 2026.
The provision of services to clients in a Community-Based Residential Facility for the purposes of providing needed care or support and/or ameliorating personal, social, behavioral, mental, developmental, or alcohol and drug abuse disorders. This RFP is for services to support clients in high-acuity residential care.
a) Describe your proposed high acuity level of care program, and how it will meet the needs expressed in the RFP in Section 3.7, Scope of Services - Needs and Expectations. Describe how many beds will be at this location and the layout of the program and how many of each type of room. This should be an overview of the services and service model you will provide. Provide copies of the home's floor plan and photos of the bedrooms and common living areas. Please include the dimensions of each room on the floor plan. If your home has any bedrooms that are barrier-free, please describe the space.
b) Describe the staffing that will be used to meet the needs and expectations described in the RFP. Describe how many staff will be on each shift. Describe the after-hours response protocol, including how and when to access on-call support and the ability to provide additional staffing based upon the acuity of the program. Reference the staffing chart requirements in section 3.7, Scope of Services - Needs and Expectations.
c) Outline your specific programming model, including behavioral health programming that would be provided to all clients. In this, we are looking for particular skills taught as part of your model, such as coping skills, de-escalation skills, cooking, and daily living skills, and how they would be integrated into the daily milieu. Include things like groups, peer support integration, community outings, etc.
d) Describe your experience working with an individual with SPMI, including being able to take referrals for individuals in crisis quickly. Please describe your intake/assessment process and how it will comply with the timelines for screening referrals and for intake and acceptance into the program. Describe how you will handle the quick turnaround times that are expected within this RFP.
e) Describe how the program will collaboratively work with the resident’s treatment team, keep them apprised of changes, and work towards discharge planning/transition to a lesser restrictive care. How will the program’s clinical supervisor work with the resident’s treatment team to continually monitor Medicaid Crisis Stabilization eligibility?
f) Provide a description of the role for the required clinical in the home, what their hours will be, and the schedule regarding client interactions/assessments that will be required. How will this role be integrated into after-hours or emergency/crisis situations. If this role is not part of the on-call support system for direct care staff, please describe who will be on-call for the program for consultation and support.
g) Skill building and modeling behaviors are an important aspect of this RFP. Description of skill-building curriculum/approaches using the “teach-to-independence” model or other similar model, and how staffing time is protected to teach these skills. Explain the structure that will support opportunities to practice skills and scheduled re-assessment of ADLs/IADLs. How will your program offer skills development and daily structure while stabilizing a crisis?
a) Describe the specific strategies and activities to be used to achieve the stated objectives, expectations, and desired outcome in the RFP. Provide your home's substance use policy and how you will ensure that clients are given opportunities to address substance use before receiving a notice of discharge. Please include whether your house conducts drug screening for residents suspected of substance use, and the policy outlining how drug screening will be conducted in your program. Please describe how your home integrates harm-reduction practices into its programming. Describe how you will manage residents with co-occurring disorders. What sort of training do your staff have on co-occurring disorders and substance use?
b) Describe the strategies and activities that will be used to make this program culturally relevant and to promote racial equity.
c) Describe your admission process and how you ensure that the highest priority residents are served most expediently to minimize program vacancies. List the specific information and/or documentation that must be received before an admissions decision can be made or an admission can be facilitated. Identify additional information and documentation that is desirable but that is not required prior to admission. Include any exclusionary criteria that would prohibit admission. How do you assess for risk, and what are your strategies to manage risk on an individual basis? What criteria would be used to determine if a person is too acute for this level of care?
d) Describe the types of activities and programming provided within your program and how they assist residents in stabilizing their crisis, leading more independent, healthy, successful, and fulfilling lives in the community. Describe the daily programming/group services offered by the home. Include the types of groups available, the frequency and duration of sessions, and how groups are tailored to meet the needs of clients in crisis. A daily schedule may be attached to help illustrate this, if desired.
e) Describe your approach to working with residents who have challenging behaviors, substance use concerns, complex trauma histories, significant mental illness, limited investment in treatment, and/or difficulty getting along with others. Describe your program’s ability to be flexible in accommodating individual resident strengths and limitations.
f) Describe how the home will be evaluating for continued appropriateness in meeting MA crisis billing guidelines and level of care, and the role of the Clinical Supervisor within the house, including how many hours are allocated to the home by the clinical supervisor. Describe how the clinical supervisor will provide direction to the home on a clients’ readiness to transition to a lower level of care and how the clinical supervisor will work with the home on identifying what is needed for the resident to transition to a lower level of care.
g) How will the agency handle staff turnover so that staff vacancies will not impact the safety of the home? How will the home handle the need to temporarily adjust staffing to address potential crises?
h) If your program offers additional service(s) outside of the requested residential services, please describe the service(s), the goals of the service(s), who performs the service(s), and at what frequency. Additional points will be awarded to providers who can offer ancillary services and supports, such as groups, peer support, housing navigation, and other supports.
a) Include your agency’s mission statement and discuss how this proposed program aligns with that mission. Describe the experience and qualifications of your agency to provide services for individuals with mental illnesses and/or co-occurring disorders.
b) Please submit your DHS licensure and how many years this location has been licensed. In the past 5 years, have any of your agencies licensed residential locations received disciplinary actions, including plans of correction or suspensions? How have you remedied any deficiencies? Priority will be given to homes currently DHS-licensed.
c) These programs require Medicaid billing and documentation of clinical necessity following Medicaid policy, DHS Administrative Code, and DCDHS (DCPN). What experience does your agency have with Medicaid billing, County-funded placements, clinical documentation requirements, and timely submission of billing? How will you ensure staff are properly trained?
a. Describe any programmatic or administrative improvements that have improved your agency’s ability to deliver services. Also, describe any ongoing quality assurance procedures and practices your agency has in place.
b. Describe how program data is or will be used to drive quality improvement efforts, including the measurement of and performance on client outcomes.
c. Describe the process for obtaining client feedback, including how client feedback will be used to inform program quality improvement. Be specific when describing how the input will be received, including the method, frequency, and review process.
Points for cost will be awarded using a relative formula. The proposal with the lowest cost will receive the maximum number of points available for this section. All other proposals will receive a proportion of the cost points according to the following calculation:
In plain language: the lowest-cost proposal earns all available points. Other proposals earn fewer points based on how their cost compares to the lowest. For example, if your proposal costs twice as much as the lowest proposal, you would receive about half of the cost points.
Per Dane County ordinance, a local Dane County vendor automatically receives five (5) points toward the evaluation score.
Vendors located within the counties adjacent to Dane County (Columbia, Dodge, Green, Iowa, Jefferson, Rock, or Sauk) automatically receive two (2) points toward the evaluation score.
Locally Operated Vendor means a supplier or provider of equipment, materials, supplies, or services which has an established place of business within Dane County and whose business is registered and authorized to do business in the State of Wisconsin. An established place of business means a physical office, plant, or other facility. A post office box address does not qualify a vendor as a Locally Operated Vendor. Dane County Ordinance 25.04(5)
Please DO NOT include Cost information in this section.
If your response includes a daily schedule, you may upload it here.
Please download the below document, complete, and upload.
Upload your company's W9 form.
NOTE: The W9 is required to be signed within the past 12 months
Upload any additional or required information documents that supplements this solicitation.
At the time of contracting with the Department of Human Services, agencies must be registered entities in good standing with the Wisconsin Department of Financial Institutions.
Please check this box to indicate that your agency is registered or will be registered in good standing with the Wisconsin Department of Financial Institutions.
You've indicated that your agency is not and will not be registered with Wisconsin DFI. At the time of contracting with the Department of Human Services, agencies must be registered entities in good standing with the Wisconsin Department of Financial Institutions.
Select a Local Vendor Preference:
Vendors located within Dane County automatically receive five points toward the evaluation score.
Vendors located within the counties adjacent to Dane County (Columbia, Dodge, Green, Iowa, Jefferson, Rock, Sauk) automatically receive two points toward the evaluation score.
Vendors located outside of Dane County of the 7 counties adjacent to Dane County would choose "No Preference".
NOTE: A post office box address does not qualify as an established place of business.
Has your company been found by the National Labor Relations Board ("NLRB") or the Wisconsin Employment Relations Commission ("WERC") to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed?
If yesis answered, a copy of any relevant information regarding such violation is required to be uploaded with your bid submission.
Additional information about the NLRB and WERC can be found using the following links:
www.nlrb.gov and http://werc.wi.gov.
Reference Guidelines - Section F.
Does your company agree to furnish the commodities or services of this bid to municipalities and state agencies?
Please specify what information you wish to designate as confidential and proprietary. Please identify section/ pages/ topic /documents, etc.
NOTE: Pricing sections cannot be designated as confidential and proprietary.
If nothing will be designated, simply type "None" in the section below.
1. I will have to unsubmit my proposal response.
2. I will have to acknowledge the posted addendum.
3. I will have to take action in responding to the changes on either the Specification Section or Pricing Section.
4. I will then have to resubmit my proposal response.
Further instructions on addendum(a) postings can be found here.
In submitting and confirming this solicitation response, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a solicitation response; that this solicitation response has been independently arrived at without collusion with any other vendor competitor or potential competitor; that this solicitation response has not been knowingly disclosed prior to the opening of bids to any other vendor or competitor; that the above statement is accurate under penalty of perjury.
Further, by submitting this solicitation response, firm agrees with all the terms, conditions, and specifications required by the County in this solicitation and declares that the corresponding solicitation response and pricing are in conformity therewith.
I have read and understood the entire document.
I declare under penalty of false swearing under the law of Wisconsin that the foregoing is true and correct.
Write in month, day, year and city/state in which the submission occurred.
Example: June 27, 2025 in Madison, WI
Provide First Name, Last Name and Title
Please provide a brief description of the intended purchase.
Always select "Yes" unless this is a Highway WisDot Design Project
Is an external pricing document being used?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.